Award of Doc4577962498 to A&F Di Carlo Construction Inc. and Aqua Tech Solutions Inc. for Permanent Surface Reinstatement Repairs at Various Locations for Toronto Water

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The decision

2024-08-07 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 1, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4577962498, Contract Number 24TW-DC-312OCS (Service Area 1), 24TW-DC-313OCS (Service Area 2), and 24TW-DC-314OCS (Service Area 3) Description: Permanent Surface Reinstatement

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for Toronto Water Repairs at Various Locations within the City of Toronto - Service Area 1 for Toronto, East York (24TW-DC-312OCS), Service Area 2 for Etobicoke and York (24TW-DC-313OCS), and Service Area 3 for Scarborough (24TW-DC-314OCS) from the date of award to June 30, 2025 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to one (1) additional separate one (1) year period at the sole discretion of the City an subject to budget approval. Should the option period be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Suppliers: A & F Di Carlo Construction Inc. (Service Area 1) Aqua Tech Solutions Inc. (Service Area 2) Aqua Tech Solutions Inc. (Service Area 3) Contract Award Value: Service Area 1 - A&F Di Carlo Construction Inc. $3,122,085 net of all applicable taxes and charges $3,527,956 including HST and all applicable charges $3,177,034 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $3,122,085 net of all applicable taxes and charges $3,527,956 including HST and all applicable charges $3,177,034 net of HST recoveries The total potential contact award including all option period is $6,244,170 net of all taxes and charges and $7,055,912 including all applicable taxes and charges. The total potential cost to the City including all option period is $6,354,067 net of HST recoveries. Service Area 2 - Aqua Tech Solutions Inc. $5,079,750 net of all applicable taxes and charges $5,740,118 including HST and all applicable charges $5,169,154 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $5,079,750 net of all applicable taxes and charges $5,740,118 including HST and all applicable charges $5,169,154 net of HST recoveries The total potential contact award including all option period is $10,159,500 net of all taxes and charges and $11,480,235 including all applicable taxes and charges. The total potential cost to the City including all option period is $10,338,307 net of HST recoveries. Service Area 3 - Aqua Tech Solutions Inc. $3,627,550 net of all applicable taxes and charges $4,099,132 including HST and all applicable charges $3,691,395 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $3,627,550 net of all applicable taxes and charges $4,099,132 including HST and all applicable charges $3,691,395 net of HST recoveries The total potential contact award including all option period is $7,255,100 net of all taxes and charges and $8,198,263 including all applicable taxes and charges. The total potential cost to the City including all option period is $7,382,790 net of HST recoveries. The combined total potential contact award including all option periods is $23,658,770 net of all taxes and charges and $26,734,410 including all applicable taxes and charges. The total potential cost to the City including the option periods is $24,075,164 net of HST recoveries. Pricing for the option term will remain firm, there will be no changes or adjustments to the unit rates submitted for the duration of the renewal period.

On the agenda

As the city filed it

Solicitation Issued: May 16, 2024 Solicitation Closed: June 17, 2024 Number of Addenda Issued: None Number of Bids: Seven (7) Table 2: Summary of Bids Received for Service Area 1 Supplier Name Bid Price (excluding H.S.T.) A&F Di Carlo Construction Inc. $2,822,085* PTR Paving $3,122,025 Vaughan Paving Ltd. $3,609,025 Bevcon Construction & Paving Ltd. $3,765,400 Aqua Tech Solutions Inc. $3,878,850 *Pursuant to the Request for Tender document the contract award value includes contingency Table 3: Summary of Bids Received for Service Area 2 Supplier Name Bid Price (excluding H.S.T.) Infrastructure Coatings Corporation* $4,335,750 Aqua Tech Solutions Inc.

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$4,779,750** PTR Paving $5,622,900 A&F Di Carlo Construction Inc. $5,781,075 Vaughan Paving Ltd. $6,285,125 Bevcon Construction & Paving Ltd. $6,563,750 *Supplier was found non-compliant with the mandatory requirements **Pursuant to the Request for Tender document the contract award value includes contingency Table 4: Summary of Bids Received for Service Area 3 Supplier Name Bid Price (excluding H.S.T.) Aqua Tech Solutions Inc. $3,277,550* A&F Di Carlo Construction Inc. $3,892,550 Vaughan Paving Ltd. $4,082,500 Bevcon Construction & Paving Ltd. $4,410,250 D. Crupi and Sons $4,481,263.40 PTR Paving $4,542,750 *Pursuant to the Request for Tender document the contract award val ue includes contingency

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4577962498, Contract Number 24TW-DC-312OCS (Service Area 1), 24TW-DC-313OCS (Service Area 2), and 24TW-DC-314OCS (Service Area 3) Description: Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto - Service Area

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1 for Toronto, East York (24TW-DC-312OCS), Service Area 2 for Etobicoke and York (24TW-DC-313OCS), and Service Area 3 for Scarborough (24TW-DC-314OCS) from the date of award to June 30, 2025 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to one (1) additional separate one (1) year period at the sole discretion of the City an subject to budget approval. Should the option period be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Suppliers: A & F Di Carlo Construction Inc. (Service Area 1) Aqua Tech Solutions Inc. (Service Area 2) Aqua Tech Solutions Inc. (Service Area 3) Contract Award Value: Service Area 1 - A&F Di Carlo Construction Inc. $3,122,085 net of all applicable taxes and charges $3,527,956 including HST and all applicable charges $3,177,034 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $3,122,085 net of all applicable taxes and charges $3,527,956 including HST and all applicable charges $3,177,034 net of HST recoveries The total potential contact award including all option period is $6,244,170 net of all taxes and charges and $7,055,912 including all applicable taxes and charges. The total potential cost to the City including all option period is $6,354,067 net of HST recoveries. Service Area 2 - Aqua Tech Solutions Inc. $5,079,750 net of all applicable taxes and charges $5,740,118 including HST and all applicable charges $5,169,154 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $5,079,750 net of all applicable taxes and charges $5,740,118 including HST and all applicable charges $5,169,154 net of HST recoveries The total potential contact award including all option period is $10,159,500 net of all taxes and charges and $11,480,235 including all applicable taxes and charges. The total potential cost to the City including all option period is $10,338,307 net of HST recoveries. Service Area 3 - Aqua Tech Solutions Inc. $3,627,550 net of all applicable taxes and charges $4,099,132 including HST and all applicable charges $3,691,395 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $3,627,550 net of all applicable taxes and charges $4,099,132 including HST and all applicable charges $3,691,395 net of HST recoveries The total potential contact award including all option period is $7,255,100 net of all taxes and charges and $8,198,263 including all applicable taxes and charges. The total potential cost to the City including all option period is $7,382,790 net of HST recoveries. The combined total potential contact award including all option periods is $23,658,770 net of all taxes and charges and $26,734,410 including all applicable taxes and charges. The total potential cost to the City including the option periods is $24,075,164 net of HST recoveries. Pricing for the option term will remain firm, there will be no changes or adjustments to the unit rates submitted for the duration of the renewal period.

On the record

The item as the City filed it

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