Award of Doc4571351491 to The West Egg Group Security Services Incorporated for the Security Guard Services at Union Station for Corporate Real Estate Management

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The decision

2024-08-28 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4571351491 Description: Security guard services at Union Station for a period of one (1) year, with the City's option to extend the contract for two (2) additional separate one (1) year periods.

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Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The West Egg Group Security Services Incorporated Contract Award Value: $4,775,850 net of all applicable taxes and charges $5,396,710 including Harmonized Sales Tax and all applicable charges $4,859,905 net of Harmonized Sales Tax recoveries Contract is expected to start on September 1, 2024 and end on August 31, 2025. Option Year 1 September 1, 2025 to August 31, 2026 $4,919,125 net of all applicable taxes and charges $5,558,611 including Harmonized Sales Tax and all applicable charges $5,005,702 net of Harmonized Sales Tax recoveries Option Year 2 September 1, 2026 to August 31, 2027 $5,066,699 net of all applicable taxes and charges $5,725,370 including Harmonized Sales Tax and all applicable charges $5,155,873 net of Harmonized Sales Tax recoveries Total Potential Contract Award Value Including Option Years $14,761,674 net of all applicable taxes and charges $16,680,691 including Harmonized Sales Tax and all applicable charges $15,021,479 net of Harmonized Sales Tax recoveries The above calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.

On the agenda

As the city filed it

Solicitation Issued: June 3, 2024 Solicitation Closed: June 28, 2024 Number of Addenda Issued: Three (3) Number of Bids: Nine (9) Table 2: Summary of Bids Received Supplier Name A.S.P. Incorporated G Force Security Incorporated * Garda Canada Security Corporation ** Logixx Security Incorporated ** Paladin Security Group Incorporated ** Regal Security Incorporated * Star Security Incorporated ** The West Egg Group Security Services Top Defence Security Services Incorporated * * Suppliers were found non-compliant with mandatory requirements.

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** Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4571351491 Description: Security guard services at Union Station for a period of one (1) year, with the City's option to extend the contract for two (2) additional separate one (1) year periods. Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

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Recommended Supplier: The West Egg Group Security Services Incorporated Contract Award Value: $4,775,850 net of all applicable taxes and charges $5,396,710 including Harmonized Sales Tax and all applicable charges $4,859,905 net of Harmonized Sales Tax recoveries Contract is expected to start on September 1, 2024 and end on August 31, 2025. Option Year 1 September 1, 2025 to August 31, 2026 $4,919,125 net of all applicable taxes and charges $5,558,611 including Harmonized Sales Tax and all applicable charges $5,005,702 net of Harmonized Sales Tax recoveries Option Year 2 September 1, 2026 to August 31, 2027 $5,066,699 net of all applicable taxes and charges $5,725,370 including Harmonized Sales Tax and all applicable charges $5,155,873 net of Harmonized Sales Tax recoveries Total Potential Contract Award Value Including Option Years $14,761,674 net of all applicable taxes and charges $16,680,691 including Harmonized Sales Tax and all applicable charges $15,021,479 net of Harmonized Sales Tax recoveries The above calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.

On the record

The item as the City filed it

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