Award of Sourcewell Solicitation Number 011723-CAT to Toromont CAT, a Division of Toromont Industries Ltd., for the Supply and Delivery of One (1) Caterpillar 973D Track Loader with Related Accessories, Attachments and Supplies

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The decision

2024-09-04 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2024) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 011723-CAT Sourcing Project WS4542662154 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc.

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and issue a purchase order to their local dealer, Toromont CAT, A Division of Toromont Industries Ltd., for non-exclusive supply and delivery of One (1) Caterpillar 973D Track Loader (diesel fueled) with related accessories and attachments, with an option to purchase an additional one (1) unit in 2026, Three (3) units in 2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase One (1) unit in 2028. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Toromont CAT, A Division of Toromont Industries Ltd. Potential Initial Contract Award Value (2025 - 2027) $9,344,096 net of all applicable taxes and charges $10,558,828 including HST and all applicable charges $9,508,552 net of HST recoveries The contract is expected to start from the date of Award, and end on April 14, 2027. This contract may be extended for a fifth year at the discretion of the Sourcewell to April 13, 2028. Potential Optional Contract Award Value (2027 - 2028) $2,020,035 net of all applicable taxes and charges $2,282,640 including HST and all applicable charges $2,055,588 net of HST recoveries Total Potential Contract Award Value (2025 - 2028) $11,364,131 net of all applicable taxes and charges $12,841,468 including HST and all applicable charges $11,564,140 net of HST recoveries

On the agenda

As the city filed it

Solicitation Issued: November 15, 2022 Solicitation Closed: January 17, 2023 Number of Addenda Issued: Five (5) Number of Bids: Eighteen (18)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number 011723-CAT Sourcing Project WS4542662154 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc. and issue a purchase order to their local dealer, Toromont CAT, A Division of Toromont Industries Ltd., for non-exclusive supply and delivery of One (1) Caterpillar 973D Track Loader (diesel fueled) with related accessories and attachments, with an option to purchase an additional one (1) unit in 2026, Three (3) units in 2027, pending budget availability.

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Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase One (1) unit in 2028. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Toromont CAT, A Division of Toromont Industries Ltd. Potential Initial Contract Award Value (2025 - 2027) $9,344,096 net of all applicable taxes and charges $10,558,828 including HST and all applicable charges $9,508,552 net of HST recoveries The contract is expected to start from the date of Award, and end on April 14, 2027. This contract may be extended for a fifth year at the discretion of the Sourcewell to April 13, 2028. Potential Optional Contract Award Value (2027 - 2028) $2,020,035 net of all applicable taxes and charges $2,282,640 including HST and all applicable charges $2,055,588 net of HST recoveries Total Potential Contract Award Value (2025 - 2028) $11,364,131 net of all applicable taxes and charges $12,841,468 including HST and all applicable charges $11,564,140 net of HST recoveries

On the record

The item as the City filed it