Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA95.1adopted
Solicitation Issued: May 14, 2024 Solicitation Closed: June 11, 2024 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received: Supplier Bid Price* IPE CANADA INC. $243,248.00 CAD** POWER STATION INC. $421,800.00 CAD A1 GENERATORS $605,737.00 CAD * The Bid Price represents the supplier's bid on the annual quantity of work identified in the call package for the first year. **Pursuant to the Request for Proposals document, the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4381092648 Description: For the Maintenance and Repair of Automatic Transfer Switches following Original Equipment Manufacturer specifications to maintain the equipment in proper working order for the following Divisions: 1. Corporate Real Estate Management 2. Senior Services and Long-Term Care The award is for an initial contract period of three (3) years from the date of award to August 31, 2027, with the City having the option to extend the contract on the same terms and conditions for up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: IPE Canada Contract Award Value: $875,693 net of all applicable taxes and charges $989,533 including HST and all applicable charges $891,905 net of HST recoveries The contract is expected to start on the date of award and end on August 31, 2027. Option Year 1 - September 1, 2027, to August 31, 2028 $300,655 net of all applicable taxes and charges $339,740 including HST and all applicable charges $305,946 net of HST recoveries Option Year 2 - September 1, 2028, to August 31, 2029 $309,674 net of all applicable taxes and charges $349,932 including HST and all applicable charges $315,124 net of HST recoveries The total potential contract award identified in this report, including all option years, is $1,486,021 net of all applicable taxes and charges and $1,679,204 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,512,175 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4381092648 Description: For the Maintenance and Repair of Automatic Transfer Switches following Original Equipment Manufacturer specifications to maintain the equipment in proper working order for the following Divisions: 1. Corporate Real Estate Management 2. Senior Services and Long-Term Care The award is for an initial contract period of three (3) years from the date of award to August 31, 2027, with the City having the option to extend the contract on the same terms and conditions for up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: IPE Canada Contract Award Value: $875,693 net of all applicable taxes and charges $989,533 including HST and all applicable charges $891,905 net of HST recoveries The contract is expected to start on the date of award and end on August 31, 2027. Option Year 1 - September 1, 2027, to August 31, 2028 $300,655 net of all applicable taxes and charges $339,740 including HST and all applicable charges $305,946 net of HST recoveries Option Year 2 - September 1, 2028, to August 31, 2029 $309,674 net of all applicable taxes and charges $349,932 including HST and all applicable charges $315,124 net of HST recoveries The total potential contract award identified in this report, including all option years, is $1,486,021 net of all applicable taxes and charges and $1,679,204 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,512,175 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial period.
BA95.2adopted
Solicitation Issued: June 5, 2024 Solicitation Closed: July 3, 2024 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding H.S.T.) Mopal Construction Limited $820,430.00* Loc-Pave Construction Limited $938,280.00 Canada Construction Limited $1,103,497.50 Hawkins Contracting Services Limited $1,287,280.24 Frank Pellegrino General Contractor Limited $1,498,200.00 * Pursuant to the Request for Quotation document the contract award value includes Contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4613607999, Contract Number 24-PFR-043 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete State of Good Repair for the Scarlett Mills Tennis Courts located at 235 Edenbridge Drive for Parks, Forestry and Recreation. Recommended Supplier: Mopal Construction Limited Contract Award Value: $902,473 net of all applicable taxes and charges. $1,019,794 including HST and all applicable charges. $918,357 net of HST Recoveries The contract is expected to start on the date of award and end by December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4613607999, Contract Number 24-PFR-043 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete State of Good Repair for the Scarlett Mills Tennis Courts located at 235 Edenbridge Drive for Parks, Forestry and Recreation. Recommended Supplier: Mopal Construction Limited Contract Award Value: $902,473 net of all applicable taxes and charges. $1,019,794 including HST and all applicable charges. $918,357 net of HST Recoveries The contract is expected to start on the date of award and end by December 31, 2024.
BA95.3withdrawn
Solicitation Issued: July 9, 2024 Solicitation Closed: July 30, 2024 Number of Addenda Issued: None Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) D. Martino Construction Limited $3,179,000.00 * Midome Construction Services Ltd. $3,494,000.00 Sanscon Construction Ltd. $3,559,455.00 Aqua Tech Solutions Inc. $3,597,884.10 Il Duca Contracting Inc. $3,668,668.00 2489960 Ontario Inc. o/a Kore Infrastructure Group** $4,378,000.00 *Pursuant to the Request for Tender document, the contract award value includes contingency ** The bid has been submitted as a joint venture.
Item BA95.3 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4658199834, Contract Number 22ECS-TI-02LR Description: Reconstruction of Hopewell Avenue, Clovelly Avenue, Amherst Avenue and Gibson Street Recommended Supplier: D. Martino Construction Limited Contract Award Value: $3,496,900 net of all applicable taxes and charges $3,951,497 including HST and all applicable charges $3,558,445 net of HST recoveries Contract is expected to start on date of award and end on September 23, 2025.
BA95.4adopted
Solicitation Issued: July 12, 2024 Solicitation Closed: July 29, 2024 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Gazzola Paving Limited $1,400,658.00* D. Crupi & Sons Limited $1,728,158.26 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4677682353, Contract Number 24TR-OM-810-TEY-EX Description: Resurfacing and Guide Rail Repairs on Don Valley Parkway Recommended Supplier: Gazzola Paving Limited Contract Award Value: $1,470,658 net of all applicable taxes and charges $1,661,844 including HST and all applicable charges $1,496,542 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4677682353, Contract Number 24TR-OM-810-TEY-EX Description: Resurfacing and Guide Rail Repairs on Don Valley Parkway Recommended Supplier: Gazzola Paving Limited Contract Award Value: $1,470,658 net of all applicable taxes and charges $1,661,844 including HST and all applicable charges $1,496,542 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024
BA95.5adopted
Solicitation Issued: July 22, 2024 Solicitation Closed: August 7, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 3: Summary of Bids Received for Service Area 1 Supplier Name Bid Price (excluding H.S.T.) Almon Equipment Ltd. $4,078,011.00* Guild Electric Limited $4,539,600.00 Upper Canada Road Services Inc. $4,659,014.25 Table 4: Summary of Bids Received, Including Bid Price for Service Area 2 Supplier Name Bid Price (excluding H.S.T.) Almon Equipment Ltd. $2,800,445.00 Guild Electric Limited $2,889,799.99* Upper Canada Road Services Inc. $3,190,426.75 *Pursuant to the Request for Quotation document, the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4683385599, Contract Number 24TR-OM-450B-CW-PM Description: Custom Application and Re-Application of Screed Applied Field Reacted Polymeric (Cold Plastic) And Preformed Thermoplastic Pavement Markings as an expansion on the enhancements to the durable pavement markings within the City of Toronto for Service Area 1 - Toronto / East and Etobicoke (wards 1 - 12) and Service Area 2 - Scarborough / North York (wards 13 - 25) from the date of award to July 31, 2026. Recommended Suppliers: Almon Equipment Ltd. (Service Area 1) Guild Electric Limited (Service Area 2) Contract Award Value: Service Area 1 - Almon Equipment Ltd. $4,115,511 net of all applicable taxes and charges $4,650,527 including HST and all applicable charges $4,187,944 net of HST recoveries Contract Award Value: Service Area 2 - Guild Electric Limited. $2,927,300 net of all applicable taxes and charges $3,307,849 including HST and all applicable charges $2,978,820 net of HST recoveries Contracts are expected to start on date of award and end on July 31, 2026. The combined total contract award including both Service Areas is $7,958,376 including all applicable taxes and charges. The total cost to the City for all contracts is $7,166,764 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4683385599, Contract Number 24TR-OM-450B-CW-PM Description: Custom Application and Re-Application of Screed Applied Field Reacted Polymeric (Cold Plastic) And Preformed Thermoplastic Pavement Markings as an expansion on the enhancements to the durable pavement markings within the City of Toronto for Service Area 1 - Toronto / East and Etobicoke (wards 1 - 12) and Service Area 2 - Scarborough / North York (wards 13 - 25) from the date of award to July 31, 2026. Recommended Suppliers: Almon Equipment Ltd. (Service Area 1) Guild Electric Limited (Service Area 2) Contract Award Value: Service Area 1 - Almon Equipment Ltd. $4,115,511 net of all applicable taxes and charges $4,650,527 including HST and all applicable charges $4,187,944 net of HST recoveries Contract Award Value: Service Area 2 - Guild Electric Limited. $2,927,300 net of all applicable taxes and charges $3,307,849 including HST and all applicable charges $2,978,820 net of HST recoveries Contracts are expected to start on date of award and end on July 31, 2026. The combined total contract award including both Service Areas is $7,958,376 including all applicable taxes and charges. The total cost to the City for all contracts is $7,166,764 net of HST recoveries.
BA95.6adopted
Solicitation Issued: November 15, 2022 Solicitation Closed: January 17, 2023 Number of Addenda Issued: Five (5) Number of Bids: Eighteen (18)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2024) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 011723-CAT Sourcing Project WS4542662154 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc. and issue a purchase order to their local dealer, Toromont CAT, A Division of Toromont Industries Ltd., for non-exclusive supply and delivery of One (1) Caterpillar 973D Track Loader (diesel fueled) with related accessories and attachments, with an option to purchase an additional one (1) unit in 2026, Three (3) units in 2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase One (1) unit in 2028. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Toromont CAT, A Division of Toromont Industries Ltd. Potential Initial Contract Award Value (2025 - 2027) $9,344,096 net of all applicable taxes and charges $10,558,828 including HST and all applicable charges $9,508,552 net of HST recoveries The contract is expected to start from the date of Award, and end on April 14, 2027. This contract may be extended for a fifth year at the discretion of the Sourcewell to April 13, 2028. Potential Optional Contract Award Value (2027 - 2028) $2,020,035 net of all applicable taxes and charges $2,282,640 including HST and all applicable charges $2,055,588 net of HST recoveries Total Potential Contract Award Value (2025 - 2028) $11,364,131 net of all applicable taxes and charges $12,841,468 including HST and all applicable charges $11,564,140 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number 011723-CAT Sourcing Project WS4542662154 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc. and issue a purchase order to their local dealer, Toromont CAT, A Division of Toromont Industries Ltd., for non-exclusive supply and delivery of One (1) Caterpillar 973D Track Loader (diesel fueled) with related accessories and attachments, with an option to purchase an additional one (1) unit in 2026, Three (3) units in 2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase One (1) unit in 2028. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Toromont CAT, A Division of Toromont Industries Ltd. Potential Initial Contract Award Value (2025 - 2027) $9,344,096 net of all applicable taxes and charges $10,558,828 including HST and all applicable charges $9,508,552 net of HST recoveries The contract is expected to start from the date of Award, and end on April 14, 2027. This contract may be extended for a fifth year at the discretion of the Sourcewell to April 13, 2028. Potential Optional Contract Award Value (2027 - 2028) $2,020,035 net of all applicable taxes and charges $2,282,640 including HST and all applicable charges $2,055,588 net of HST recoveries Total Potential Contract Award Value (2025 - 2028) $11,364,131 net of all applicable taxes and charges $12,841,468 including HST and all applicable charges $11,564,140 net of HST recoveries