Award of Doc4542354406 to Garda Canada Security Corporation for the Security Guard Services - Encampment Support for Corporate Real Estate Management

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The decision

2024-09-11 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4542354406 Description: Security guard services - Encampment Support for a period of one (1) year, with the City's option to extend the contract for three (3) separate one (1) year periods.

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Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Garda Canada Security Corporation Contract Award Value: $2,851,620 net of all applicable taxes and charges $3,222,330 including HST and all applicable charges $2,901,808 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2025. Option Year 1 October 1, 2025 to September 30, 2026 $2,937,168 net of all applicable taxes and charges $3,319,000 including HST and all applicable charges $2,988,862 net of HST recoveries Option Year 2 October 1, 2026 to September 30, 2027 $3,025,283 net of all applicable taxes and charges $3,418,570 including HST and all applicable charges $3,078,528 net of HST recoveries Option Year 3 October 1, 2027 to September 30, 2028 $3,116,042 net of all applicable taxes and charges $3,521,127 including HST and all applicable charges $3,170,884 net of HST recoveries Total Potential Contract Award Value Including Option Years $11,930,112 net of all applicable taxes and charges $13,481,027 including HST and all applicable charges $12,140,082 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.

On the agenda

As the city filed it

Solicitation Issued: June 20, 2024 Solicitation Closed: July 17, 2024 Number of Addenda Issued: Two (2) Number of Bids: Nine (9) Table 2: Summary of Bids Received Supplier Name Allied Universal Security Canada** Falcon Security Incorporated* Garda Canada Security Corporation Logixx Security Incorporated North American Security Services* Regal Security Incorporated** Safety First Security Services Incorporated** The West Egg Group Security Services Valguard Security Incorporated** *Suppliers were found non-compliant with mandatory requirements.

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**Suppliers did not achieve the minimum technical score and were not considered for the pricing stage. Range of Scores: 89.46 to 91.64

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4542354406 Description: Security guard services - Encampment Support for a period of one (1) year, with the City's option to extend the contract for three (3) separate one (1) year periods. Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

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Recommended Supplier: Garda Canada Security Corporation Contract Award Value: $2,851,620 net of all applicable taxes and charges $3,222,330 including HST and all applicable charges $2,901,808 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2025. Option Year 1 October 1, 2025 to September 30, 2026 $2,937,168 net of all applicable taxes and charges $3,319,000 including HST and all applicable charges $2,988,862 net of HST recoveries Option Year 2 October 1, 2026 to September 30, 2027 $3,025,283 net of all applicable taxes and charges $3,418,570 including HST and all applicable charges $3,078,528 net of HST recoveries Option Year 3 October 1, 2027 to September 30, 2028 $3,116,042 net of all applicable taxes and charges $3,521,127 including HST and all applicable charges $3,170,884 net of HST recoveries Total Potential Contract Award Value Including Option Years $11,930,112 net of all applicable taxes and charges $13,481,027 including HST and all applicable charges $12,140,082 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.

On the record

The item as the City filed it