The filed record
Award of Doc4533239743 to Active Mechanical Services o/b1246175 Ontario Limited for Plumbing and related Mechanical Services for Parks and Recreation
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The decision
2025-03-12 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 6, 2025) from the General Manager, Park and Recreation and Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4533239743 Description: For the non-exclusive supply of all labour, materials, equipment and supervision necessary for Plumbing and related Mechanical Services at various locations within Parks and Recreation from the date of the award to October 31, 2025, with the option to renew the contract for four (4) additional separate one (1) year periods.
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Should the option(s) be exercised, then the Client Division Head will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1246175 Ontario Limited o/a Active Mechanical Services Contract Award Value: $805,878 net of all applicable taxes and charges (including 20% for miscellaneous items) $910,642 including HST and all applicable charges $820,061 net of HST recoveries The contract is expected to start from the date of the award to October 31, 2025. Option Year 1 - November 1, 2025, to October 31, 2026 $830,054 net of all applicable taxes and charges (including 20% for miscellaneous items) $937,961 including HST and all applicable charges $844,663 net of HST recoveries Option Year 2 - November 1, 2026, to October 31, 2027 $854,955 net of all applicable taxes and charges (including 20% for miscellaneous items) $966,100 including HST and all applicable charges $870,003 net of HST recoveries Option Year 3 - November 1, 2027, to October 31, 2028 $880,604 net of all applicable taxes and charges (including 20% for miscellaneous items) $995,083 including HST and all applicable charges $896,103 net of HST recoveries Option Year 4 - November 1, 2028, to October 31, 2029 $907,022 net of all applicable taxes and charges (including 20% for miscellaneous items) $1,024,935 including HST and all applicable charges $922,986 net of HST recoveries The total potential contract award including all option years is $4,278,513 net of all applicable taxes and charges and $4,834,720 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,353,815 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3% increase as per the Consumer Price Index.
On the agenda
As the city filed it
Solicitation Issued: October 3, 2024 Solicitation Closed: October 30, 2024 Number of Addenda Issued: 0 Number of Bids: 3 Table 2: Summary of Bids Received including bid price Bidder Name Bid Price (excluding HST) Active Mechanical Services o/b 1246175 Ontario Limited $805,877.50 Smith and Long Limited $929,840.00 Ainsworth Inc. $965,395.00
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4533239743 Description: For the non-exclusive supply of all labour, materials, equipment and supervision necessary for Plumbing and related Mechanical Services at various locations within Parks and Recreation from the date of the award to October 31, 2025, with the option to renew the contract for four (4) additional separate one (1) year periods.
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Should the option(s) be exercised, then the Client Division Head will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1246175 Ontario Limited o/a Active Mechanical Services Contract Award Value: $805,878 net of all applicable taxes and charges (including 20% for miscellaneous items) $910,642 including HST and all applicable charges $820,061 net of HST recoveries The contract is expected to start from the date of the award to October 31, 2025. Option Year 1 - November 1, 2025, to October 31, 2026 $830,054 net of all applicable taxes and charges (including 20% for miscellaneous items) $937,961 including HST and all applicable charges $844,663 net of HST recoveries Option Year 2 - November 1, 2026, to October 31, 2027 $854,955 net of all applicable taxes and charges (including 20% for miscellaneous items) $966,100 including HST and all applicable charges $870,003 net of HST recoveries Option Year 3 - November 1, 2027, to October 31, 2028 $880,604 net of all applicable taxes and charges (including 20% for miscellaneous items) $995,083 including HST and all applicable charges $896,103 net of HST recoveries Option Year 4 - November 1, 2028, to October 31, 2029 $907,022 net of all applicable taxes and charges (including 20% for miscellaneous items) $1,024,935 including HST and all applicable charges $922,986 net of HST recoveries The total potential contract award including all option years is $4,278,513 net of all applicable taxes and charges and $4,834,720 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,353,815 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3% increase as per the Consumer Price Index.
On the record
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