Award of Ariba Doc4887066699 to Centennial College and Cortech Safety Solutions Inc., for the Provision of Technical and Continuous Education and Health and Safety Related Training for Fleet Services Division

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The decision

2025-05-07 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 1, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4887066699 Description: For the non-exclusive supply of all labour, materials, parts, and equipment necessary to provide continuous technical education and health and safety-related training and certification.

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This training includes both theoretical and practical assessment, as required, for the City of Toronto's Fleet Services Divisions, for a period of one (1) year from May 1, 2025 to April 30, 2026, with the option in favour of the City, to extend the contracts on the same terms and conditions for up to four (4) separate up to one (1) year periods. Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Centennial College (Lot 1) Contract Award Value: $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including HST and all applicable charges $102,580 net of HST recoveries The contract is expected to start on May 01, 2025, and end on April 30, 2026. Option Year 1 - From May 01, 2026 to April 30, 2027 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries Option Year 2 - From May 01, 2027 to April 30, 2028 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries Option Year 3 - From May 01, 2028 to April 30, 2029 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries Option Year 4 - From May 01, 2029 to April 30, 2030 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries The total potential contract award to Centennial College. identified in this report, including all option years, is $504,030 net of all applicable taxes and charges and $569,554 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $512,901 net of HST recoveries. Recommended Supplier: Cortech Safety Solutions Inc. (Lot 2) Contract Award Value: $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including HST and all applicable charges $29,063 net of HST recoveries The contract is expected to start on May 01, 2025, and end on April 30, 2026. Option Year 1 - From May 01, 2026 to April 30, 2027 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries Option Year 2 - From May 01, 2027 to April 30, 2028 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries Option Year 3 - From May 01, 2028 to April 30, 2029 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries Option Year 4 - From May 01, 2029 to April 30, 2030 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries The total potential contract award to Cortech Safety Solutions identified in this report, including all option years, is $142,800 net of all applicable taxes and charges and $161,364 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $145,313 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: December 16, 2024 Solicitation Closed: February 14, 2025 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 3: Summary of Bids Received including bid price for Lot 1 Supplier Name Bid Price (excluding H.S.T.) The Centennial College of Applied Arts and Technology $84,005.00* * The Bid Price does not include miscellaneous cost Table 4: Summary of Bids Received including bid price for Lot 2 Supplier Name Bid Price (excluding H.S.T.) Cortech Safety Solutions Inc.

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$23,800* 1853622 Ontario Inc. o/a Safetyscope $30,500 Tyler Nicholoa Di Cristofaro $35,500 * The Bid Price does not include miscellaneous cost

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4887066699 Description: For the non-exclusive supply of all labour, materials, parts, and equipment necessary to provide continuous technical education and health and safety-related training and certification. This training includes both theoretical and practical assessment, as required, for the City of Toronto's Fleet Services Divisions, for a period of one (1) year from May 1, 2025 to April 30, 2026, with the option in favour of the City, to extend the contracts on the same terms and conditions for up to four (4) separate up to one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Centennial College (Lot 1) Contract Award Value: $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including HST and all applicable charges $102,580 net of HST recoveries The contract is expected to start on May 01, 2025, and end on April 30, 2026. Option Year 1 - From May 01, 2026 to April 30, 2027 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries Option Year 2 - From May 01, 2027 to April 30, 2028 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries Option Year 3 - From May 01, 2028 to April 30, 2029 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries Option Year 4 - From May 01, 2029 to April 30, 2030 $100,806 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $113,911 including all applicable taxes and charges $102,580 net of HST recoveries The total potential contract award to Centennial College. identified in this report, including all option years, is $504,030 net of all applicable taxes and charges and $569,554 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $512,901 net of HST recoveries. Recommended Supplier: Cortech Safety Solutions Inc. (Lot 2) Contract Award Value: $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including HST and all applicable charges $29,063 net of HST recoveries The contract is expected to start on May 01, 2025, and end on April 30, 2026. Option Year 1 - From May 01, 2026 to April 30, 2027 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries Option Year 2 - From May 01, 2027 to April 30, 2028 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries Option Year 3 - From May 01, 2028 to April 30, 2029 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries Option Year 4 - From May 01, 2029 to April 30, 2030 $28,560 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $32,273 including all applicable taxes and charges $29,063 net of HST recoveries The total potential contract award to Cortech Safety Solutions identified in this report, including all option years, is $142,800 net of all applicable taxes and charges and $161,364 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $145,313 net of HST recoveries.

On the record

The item as the City filed it

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