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←Bid Award Panel · 2025-07-02 · 2025.BA139.4

The filed record

Award of Doc5098042713 to 462249 Ont Ltd Div Parente Garage o/a Parente Garage for the Preventative Maintenance and Repair Services on Class 8 Highway Tractors, Refuse Type Trailers and Class 7 and 8 Cab and Chassis for Fleet Services

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The decision

2025-07-02 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 26, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc5098042713 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform preventative maintenance and repair services on Class 8 Highway Tractors, Refuse Type Trailers and Class 7 & 8 cab and chassis with various body configurations as and when required, for the City of Toronto Fleet Services for a period of one (1) year from Date of Award to June 30, 2026, with the option to renew the contract for an additional four (4) separate one (1) year terms.

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Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 462249 ONT Limited Division of Parente Garage Contract Award Value: $2,631,091 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,973,133 including HST and all applicable charges $2,677,398 net of HST recoveries Contract is expected to start on Date of Award and end on June 30, 2026. Option Year 1 from July 1, 2026 to June 30, 2027 $2,710,024 net of all applicable taxes and charges $3,062,327 including all applicable taxes and charges $2,757,720 net of HST recoveries Option Year 2 from July 1, 2027 to June 30, 2028 $2,791,325 net of all applicable taxes and charges $3,154,198 including all applicable taxes and charges $2,840,452 net of HST recoveries Option Year 3 from July 1, 2028 to June 30, 2029 $2,875,065 net of all applicable taxes and charges $3,248,824 including all applicable taxes and charges $2,925,666 net of HST recoveries Option Year 4 from July 1, 2029 to June 30, 2030 $2,961,317 net of all applicable taxes and charges $3,345,289 including all applicable taxes and charges $3,013,436 net of HST recoveries The total potential contract award identified in this report including all optional terms is $13,968,822 net of all taxes, and $15,784,769 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $14,214,674 net of HST recoveries. The above cost calculations include a three (3) percent CPI adjustment applied to each option term after the initial one (1) year contract period.

On the agenda

As the city filed it

Solicitation Issued: May 2, 2025 Solicitation Closed: June 2, 2025 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 1: Summary of Bids Received including bid price Supplier Name Total (excluding HST) 462249 ONT Limited Division of Parente Garage $2,192,576* *Bid Price does not contain the 20% for miscellaneous

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc5098042713 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform preventative maintenance and repair services on Class 8 Highway Tractors, Refuse Type Trailers and Class 7 & 8 cab and chassis with various body configurations as and when required, for the City of Toronto Fleet Services for a period of one (1) year from Date of Award to June 30, 2026, with the option to renew the contract for an additional four (4) separate one (1) year terms.

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Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 462249 ONT Limited Division of Parente Garage Contract Award Value: $2,631,091 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,973,133 including HST and all applicable charges $2,677,398 net of HST recoveries Contract is expected to start on Date of Award and end on June 30, 2026. Option Year 1 from July 1, 2026 to June 30, 2027 $2,710,024 net of all applicable taxes and charges $3,062,327 including all applicable taxes and charges $2,757,720 net of HST recoveries Option Year 2 from July 1, 2027 to June 30, 2028 $2,791,325 net of all applicable taxes and charges $3,154,198 including all applicable taxes and charges $2,840,452 net of HST recoveries Option Year 3 from July 1, 2028 to June 30, 2029 $2,875,065 net of all applicable taxes and charges $3,248,824 including all applicable taxes and charges $2,925,666 net of HST recoveries Option Year 4 from July 1, 2029 to June 30, 2030 $2,961,317 net of all applicable taxes and charges $3,345,289 including all applicable taxes and charges $3,013,436 net of HST recoveries The total potential contract award identified in this report including all optional terms is $13,968,822 net of all taxes, and $15,784,769 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $14,214,674 net of HST recoveries. The above cost calculations include a three (3) percent CPI adjustment applied to each option term after the initial one (1) year contract period.

    On the record

    The item as the City filed it

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