Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA139.1adopted
Solicitation Issued: February 4, 2025 Solicitation Closed: April 17, 2025 Number of Addenda Issued: Ten (10) Number of Bids: Eleven (11) for Multiple Categories Table 2: Summary of Bids Received including bid price for Category 1: Supplier Name Bid Price (excluding HST) Handicare Canada Ltd. $ 3,523,376.90 Cornerstone Medical Inc. $ 4,524,400.00 Amico Mobility Solutions Corporation $ 8,707,624.00 Arjo Canada Inc.* $ 6,308,053.55 *Supplier was found non-compliant with mandatory requirements. Range of scores: 62.22 - 85.93 Table 3: Summary of Bids Received including bid price for Category 2: Supplier Name Bid Price (excluding HST) Arjo Canada Inc. $ 647,840.00 Handicare Canada Ltd. $ 653,804.05 Cornerstone Medical Inc. $ 672,000.00 Range of scores: 82.22 - 86.50 Table 4: Summary of Bids Received including bid price for Category 3: Supplier Name Bid Price (excluding HST) Handicare Canada Ltd. $ 101,460.00 Arjo Canada Inc. $ 523,057.00 Table 5: Summary of Bids Received including bid price for Category 4: Supplier Name Bid Price (excluding HST) Cornerstone Medical Inc. $ 610,600.00 Arjo Canada Inc. $ 749,512.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 26, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4826552842 Description: For the provision of Resident Transfer Lifts, Powered Hygiene Chairs, Powered Bathtubs and Associated Products and Services for Long-Term Care Homes for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Recommended Suppliers: Handicare Canada Ltd. (Category 1: Supply, delivery, installation/set-in-place, preventative and corrective maintenance, and associated services of ceiling lifts, mobile lifts and sit-to-stand lifts and related accessories) Cornerstone Medical Inc. (Category 2: Supply, delivery, installation/set-in-place, preventative and corrective maintenance, and associated services of shower/bath lifts, powered hygiene chairs and powered bathtubs and related accessories and Category 3: Preventative and corrective maintenance program and associated services for the existing stock of lifts, powered hygiene chairs and powered bathtubs) Arjo Canada Inc. (Category 4: Supply and delivery of slings and accessories for the existing stock of lifts, powered hygiene chairs and powered bathtubs) Contract Award Value: Handicare Canada Ltd.: $4,228,052 net of all applicable taxes and charges (including 20 percent Miscellaneous) $4,777,699 including HST and all applicable charges $4,302,466 net of HST recoveries Contract is expected to start on July 1, 2025, and end on June 30, 2026. Option Year 1 - July 1, 2026, to June 30, 2027 $4,354,894 net of all applicable taxes and charges (including 20 percent Miscellaneous) $4,921,030 including HST and all applicable charges $4,431,540 net of HST recoveries Option Year 2 - July 1, 2027, to June 30, 2028 $4,485,541 net of all applicable taxes and charges (including 20 percent Miscellaneous) $5,068,661 including HST and all applicable charges $4,564,486 net of HST recoveries The total potential cost for Handicare Canada Ltd. including the option years is $13,068,487 net of all taxes and charges and $14,767,390 including all applicable taxes and charges, and $13,298,492 net of HST recoveries. Cornerstone Medical Inc.: $928,152 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,048,812 including HST and all applicable charges $944,487 net of HST recoveries Contract is expected to start on July 1, 2025, and end on June 30, 2026. Option Year 1 - July 1, 2026, to June 30, 2027 $955,997 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,080,276 including HST and all applicable charges $972,822 net of HST recoveries Option Year 2 - July 1, 2027, to June 30, 2028 $984,676 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,112,684 including HST and all applicable charges $1,002,007 net of HST recoveries The total potential cost for Cornerstone Medical Inc. including the option years is $2,868,825 net of all taxes and charges and $3,241,772 including all applicable taxes and charges, and $2,919,316 net of HST recoveries. Arjo Canada Inc.: $899,414 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,016,338 including all applicable taxes and charges $915,244 net of HST recoveries Contract is expected to start on July 1, 2025 and end on June 30, 2026. Option Year 1 - July 1, 2026, to June 30, 2027 $926,397 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,046,828 including HST and all applicable charges $942,701 net of HST recoveries Option Year 2 - July 1, 2027, to June 30, 2028 $954,189 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,078,233 including HST and all applicable charges $970,983 net of HST recoveries The total potential cost for Arjo Canada Inc. including the option years is $2,780,000 net of all taxes and charges and $3,141,400 including all applicable taxes and charges, and $2,828,928 net of HST recoveries. The combined total potential contract award including all option years for all recommended suppliers is $18,717,312 net of all taxes and charges and $21,150,562 including all applicable taxes and charges. The combined total potential cost to the City including all option years for all recommended suppliers is $19,046,736 net of HST recoveries The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4826552842 Description: For the provision of Resident Transfer Lifts, Powered Hygiene Chairs, Powered Bathtubs and Associated Products and Services for Long-Term Care Homes for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Recommended Suppliers: Handicare Canada Ltd. (Category 1: Supply, delivery, installation/set-in-place, preventative and corrective maintenance, and associated services of ceiling lifts, mobile lifts and sit-to-stand lifts and related accessories) Cornerstone Medical Inc. (Category 2: Supply, delivery, installation/set-in-place, preventative and corrective maintenance, and associated services of shower/bath lifts, powered hygiene chairs and powered bathtubs and related accessories and Category 3: Preventative and corrective maintenance program and associated services for the existing stock of lifts, powered hygiene chairs and powered bathtubs) Arjo Canada Inc. (Category 4: Supply and delivery of slings and accessories for the existing stock of lifts, powered hygiene chairs and powered bathtubs) Contract Award Value: Handicare Canada Ltd.: $4,228,052 net of all applicable taxes and charges (including 20 percent Miscellaneous) $4,777,699 including HST and all applicable charges $4,302,466 net of HST recoveries Contract is expected to start on July 1, 2025, and end on June 30, 2026. Option Year 1 - July 1, 2026, to June 30, 2027 $4,354,894 net of all applicable taxes and charges (including 20 percent Miscellaneous) $4,921,030 including HST and all applicable charges $4,431,540 net of HST recoveries Option Year 2 - July 1, 2027, to June 30, 2028 $4,485,541 net of all applicable taxes and charges (including 20 percent Miscellaneous) $5,068,661 including HST and all applicable charges $4,564,486 net of HST recoveries The total potential cost for Handicare Canada Ltd. including the option years is $13,068,487 net of all taxes and charges and $14,767,390 including all applicable taxes and charges, and $13,298,492 net of HST recoveries. Cornerstone Medical Inc.: $928,152 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,048,812 including HST and all applicable charges $944,487 net of HST recoveries Contract is expected to start on July 1, 2025, and end on June 30, 2026. Option Year 1 - July 1, 2026, to June 30, 2027 $955,997 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,080,276 including HST and all applicable charges $972,822 net of HST recoveries Option Year 2 - July 1, 2027, to June 30, 2028 $984,676 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,112,684 including HST and all applicable charges $1,002,007 net of HST recoveries The total potential cost for Cornerstone Medical Inc. including the option years is $2,868,825 net of all taxes and charges and $3,241,772 including all applicable taxes and charges, and $2,919,316 net of HST recoveries. Arjo Canada Inc.: $899,414 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,016,338 including all applicable taxes and charges $915,244 net of HST recoveries Contract is expected to start on July 1, 2025 and end on June 30, 2026. Option Year 1 - July 1, 2026, to June 30, 2027 $926,397 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,046,828 including HST and all applicable charges $942,701 net of HST recoveries Option Year 2 - July 1, 2027, to June 30, 2028 $954,189 net of all applicable taxes and charges (including 20 percent Miscellaneous) $1,078,233 including HST and all applicable charges $970,983 net of HST recoveries The total potential cost for Arjo Canada Inc. including the option years is $2,780,000 net of all taxes and charges and $3,141,400 including all applicable taxes and charges, and $2,828,928 net of HST recoveries. The combined total potential contract award including all option years for all recommended suppliers is $18,717,312 net of all taxes and charges and $21,150,562 including all applicable taxes and charges. The combined total potential cost to the City including all option years for all recommended suppliers is $19,046,736 net of HST recoveries The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial term.
BA139.2adopted
Solicitation Issued: March 31, 2025 Solicitation Closed: May 13, 2025 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Infosys Public Services Canada Inc. $676,270.10 Bentley Canada, Inc. dba Cohesive $1,320,000.00 ZPro Solutions Canada Inc. $1,992,568.10
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 26, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4991372210 Description: This Request for Quotation is for the Phase 2 implementation of the IBM Maximo Work and Asset Management (EWMS) for Transportation Service Division. The term of the Contract is to be for a period of 16 months. Recommended Supplier: Infosys Public Services Canada Inc. Contract Award Value: $676,270 net of all applicable taxes and charges $764,185 including HST and all applicable charges $688,172 net of HST recoveries Contract is expected to start on July 28, 2025 and end on November 27, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4991372210 Description: This Request for Quotation is for the Phase 2 implementation of the IBM Maximo Work and Asset Management (EWMS) for Transportation Service Division. The term of the Contract is to be for a period of 16 months. Recommended Supplier: Infosys Public Services Canada Inc. Contract Award Value: $676,270 net of all applicable taxes and charges $764,185 including HST and all applicable charges $688,172 net of HST recoveries Contract is expected to start on July 28, 2025 and end on November 27, 2026.
BA139.3adopted
Solicitation Issued: May 12, 2025 Solicitation Closed: June 9, 2025 Number of Addenda Issued:One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Hemson Consulting Ltd. Watson & Company Research Inc.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 26, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc5085945648 Description: To retain professional consulting services to support the City of Toronto in undertaking a Comprehensive Development Charges Review, including a review of its Development Charges bylaw in alignment with the Development Charges Act. Working with the Office of the Chief Financial Officer and Treasurer, the consultant will prepare the Development Charges Background Study, conduct related economic, fiscal and impact analysis, review existing policies and processes, and support stakeholder engagement and bylaw implementation. This work will ensure the City's Development Charges framework is financially sustainable and aligned with long-term growth and infrastructure plans, while considering affordability and market trends. Recommended Supplier: Hemson Consulting Ltd. Contract Award Value: $3,002,411 net of all applicable taxes and charges $3,392,724 including HST and all applicable charges $3,055,253 net of HST recoveries Contract is expected to start on July 2, 2025, and end on July 1, 2030.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc5085945648 Description: To retain professional consulting services to support the City of Toronto in undertaking a Comprehensive Development Charges Review, including a review of its Development Charges bylaw in alignment with the Development Charges Act. Working with the Office of the Chief Financial Officer and Treasurer, the consultant will prepare the Development Charges Background Study, conduct related economic, fiscal and impact analysis, review existing policies and processes, and support stakeholder engagement and bylaw implementation. This work will ensure the City's Development Charges framework is financially sustainable and aligned with long-term growth and infrastructure plans, while considering affordability and market trends. Recommended Supplier: Hemson Consulting Ltd. Contract Award Value: $3,002,411 net of all applicable taxes and charges $3,392,724 including HST and all applicable charges $3,055,253 net of HST recoveries Contract is expected to start on July 2, 2025, and end on July 1, 2030.
BA139.4adopted
Solicitation Issued: May 2, 2025 Solicitation Closed: June 2, 2025 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 1: Summary of Bids Received including bid price Supplier Name Total (excluding HST) 462249 ONT Limited Division of Parente Garage $2,192,576* *Bid Price does not contain the 20% for miscellaneous
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 26, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc5098042713 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform preventative maintenance and repair services on Class 8 Highway Tractors, Refuse Type Trailers and Class 7 & 8 cab and chassis with various body configurations as and when required, for the City of Toronto Fleet Services for a period of one (1) year from Date of Award to June 30, 2026, with the option to renew the contract for an additional four (4) separate one (1) year terms. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 462249 ONT Limited Division of Parente Garage Contract Award Value: $2,631,091 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,973,133 including HST and all applicable charges $2,677,398 net of HST recoveries Contract is expected to start on Date of Award and end on June 30, 2026. Option Year 1 from July 1, 2026 to June 30, 2027 $2,710,024 net of all applicable taxes and charges $3,062,327 including all applicable taxes and charges $2,757,720 net of HST recoveries Option Year 2 from July 1, 2027 to June 30, 2028 $2,791,325 net of all applicable taxes and charges $3,154,198 including all applicable taxes and charges $2,840,452 net of HST recoveries Option Year 3 from July 1, 2028 to June 30, 2029 $2,875,065 net of all applicable taxes and charges $3,248,824 including all applicable taxes and charges $2,925,666 net of HST recoveries Option Year 4 from July 1, 2029 to June 30, 2030 $2,961,317 net of all applicable taxes and charges $3,345,289 including all applicable taxes and charges $3,013,436 net of HST recoveries The total potential contract award identified in this report including all optional terms is $13,968,822 net of all taxes, and $15,784,769 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $14,214,674 net of HST recoveries. The above cost calculations include a three (3) percent CPI adjustment applied to each option term after the initial one (1) year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc5098042713 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform preventative maintenance and repair services on Class 8 Highway Tractors, Refuse Type Trailers and Class 7 & 8 cab and chassis with various body configurations as and when required, for the City of Toronto Fleet Services for a period of one (1) year from Date of Award to June 30, 2026, with the option to renew the contract for an additional four (4) separate one (1) year terms. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 462249 ONT Limited Division of Parente Garage Contract Award Value: $2,631,091 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,973,133 including HST and all applicable charges $2,677,398 net of HST recoveries Contract is expected to start on Date of Award and end on June 30, 2026. Option Year 1 from July 1, 2026 to June 30, 2027 $2,710,024 net of all applicable taxes and charges $3,062,327 including all applicable taxes and charges $2,757,720 net of HST recoveries Option Year 2 from July 1, 2027 to June 30, 2028 $2,791,325 net of all applicable taxes and charges $3,154,198 including all applicable taxes and charges $2,840,452 net of HST recoveries Option Year 3 from July 1, 2028 to June 30, 2029 $2,875,065 net of all applicable taxes and charges $3,248,824 including all applicable taxes and charges $2,925,666 net of HST recoveries Option Year 4 from July 1, 2029 to June 30, 2030 $2,961,317 net of all applicable taxes and charges $3,345,289 including all applicable taxes and charges $3,013,436 net of HST recoveries The total potential contract award identified in this report including all optional terms is $13,968,822 net of all taxes, and $15,784,769 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $14,214,674 net of HST recoveries. The above cost calculations include a three (3) percent CPI adjustment applied to each option term after the initial one (1) year contract period.
BA139.5adopted
Solicitation Issued: April 28, 2025 Solicitation Closed: May 26, 2025 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding HST) The State Group Inc. $2,925,000.00* Anacond Contracting Inc. $3,430,832.00 * Pursuant to the Request for Tender document, the contact award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 26, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc5122343553 Description: Replacement of existing Generator number 1 and remediate the fuel system to meet current Code at 703 Don Mills Road. Recommended Supplier: The State Group Inc. Contract Award Value: $3,450,000 net of all applicable taxes and charges. $3,898,500 including HST and all applicable charges. $3,510,720 net of HST recoveries. Contract is expected to start on date of award and end by December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc5122343553 Description: Replacement of existing Generator number 1 and remediate the fuel system to meet current Code at 703 Don Mills Road. Recommended Supplier: The State Group Inc. Contract Award Value: $3,450,000 net of all applicable taxes and charges. $3,898,500 including HST and all applicable charges. $3,510,720 net of HST recoveries. Contract is expected to start on date of award and end by December 31, 2026.