Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA105.1adopted
Solicitation Issued: December 3, 2019 Solicitation Closed: January 28, 2020 Number of Addenda Issued: Five (5) Number of Bids: Thirty Nine (39) Table 2: Summary of Bids Received Category A - Standard 2iSolutions*** 22nd Century*** Acumen** ADGA Group*** Altis Tech Arrow Workforce*** Bagg Tech** Bevertec*** Buchanan Tech*** Compugen* CSI Consulting*** Design Group** Digital Boundary** Eagle Pro Golden 5** Ian Martin*** Infotek*** InnoAgile*** iVedha*** Maplesoft** Millenium*** Modis*** Nexus Systems*** OnX*** Procom Radiant Systems*** Randstad*** Robertson*** SI Systems*** SRA Staffing*** Systematix Tech*** TAL Group** TEKSystems*** TeraMach Tech*** TES*** Tundra Tech*** VSoft*** *Proposals did not pass Stage 1- Mandatory Submission and Qualification Requirements. ** Proposals did not meet the minimum threshold of twenty-eight (28) out of forty (40) in Stage 2A - Evaluation of Organizational Capabilities. *** Proposals did not meet the minimum thresholds of forty-two (42) out of sixty (60) in Stage 2B - Operations and Methodology. Range of Scores: 43% to 99%
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 1, 2020) from the Chief Procurement Officer: Solicitation Number: NRFP, Ariba Doc Number 2102349866 Description: For the provision of Information Technology Professional Services to contract technology professionals on an as-needed, temporary basis, to augment the corporate technology teams for a period of three (3) years, with the option to extend for two (2) additional one (1) year terms. This NRFP was issued for the City and Participating Agencies (Toronto Transit Commission, and Toronto Public Library) to award contracts to the highest top-three scoring proponents per category, for the City and for each Participating Agency for the provision of information Technology Professional Services of technology professionals on an as-needed, temporary basis. Recommended Suppliers: Category A - Standard 1. Eagle Professional Resources Inc. 2. Altis Human Resources Inc. 3. Procom Consultants Group Ltd. Category B - SAP 1. 2iSolutions Inc. 2. Calian Ltd. Contract Award Values: Category A - Standard 1. Eagle Professional Resources Inc. From November 1, 2020 to October 31, 2023 $11,107,328 net of all taxes and charges $12,551,280 including HST and all applicable charges $11,302,817 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $3,926,778 net of all taxes and charges $4,437,259 including HST and all applicable charges $3,995,889 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $4,044,581 net of all taxes and charges $4,570,377 including HST and all applicable charges $4,115,766 net of HST recoveries Total Potential Contract Award Value to Eagle Professional Resources Inc. $19,078,686 net of all taxes and charges $21,558,916 including HST and all applicable charges $19,414,471 net of HST recoveries 2. Altis Human Resources Inc. From November 1, 2020 to October 31, 2023 $2,221,466 net of all taxes and charges $2,510,256 including HST and all applicable charges $2,260,563 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $785,356 net of all taxes and charges $887,452 including HST and all applicable charges $799,178 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $808,916 net of all taxes and charges $914,075 including HST and all applicable charges $823,153 net of net of HST recoveries Total Potential Contract Award Value to Altis Human Resources Inc. $3,815,737 net of all taxes and charges $4,311,783 including HST and all applicable charges $3,882,894 net of HST recoveries 3. Procom Consultants Group Ltd. From November 1, 2020 to October 31, 2023 $1,480,977 net of all taxes and charges $1,673,504 including HST and all applicable charges $1,507,042 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $523,570 net of all taxes and charges $591,634 including HST and all applicable charges $532,785 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $539,277 net of all taxes and charges $609,384 including HST and all applicable charges $548,769 net of HST recoveries Total Potential Contract Award Value to Procom Consultants Group Ltd. $2,543,825 net of all taxes and charges $2,874,522 including HST and all applicable charges $2,588,596 net of HST recoveries The total potential cost for Category A - Standard including all optional years is $25,438,249 net of all taxes and charges, $28,745,221 including HST and all applicable charges and $25,885,962 net of HST recoveries. Category B - SAP 1. 2iSolutions Inc. From November 1, 2020 to October 31, 2023 $2,684,414 net of all taxes and charges $3,033,388 including HST and all applicable charges $2,731,659 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $949,022 net of all taxes and charges $1,072,395 including HST and all applicable charges $965,725 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $977,492 net of all taxes and charges $1,104,566 including HST and all applicable charges $994,696 net of HST recoveries Total Potential Contract Award Value to 2iSolutions Inc. $4,610,928 net of all taxes and charges $5,210,349 including HST and all applicable charges $4,692,080 net of HST recoveries 2. Calian Ltd. From November 1, 2020 to October 31, 2023 $298,268 net of all taxes and charges $337,043 including HST and all applicable charges $303,518 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $105,447 net of all taxes and charges $119,155 including HST and all applicable charges $107,303 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $108,610 net of all taxes and charges $122,730 including HST and all applicable charges $110,522 net of HST recoveries Total Potential Contract Award Value to Calian Ltd. $512,325 net of all taxes and charges $578,928 including HST and all applicable charges $521,342 net of HST recoveries The total potential cost for Category B - SAP including the optional periods is $5,123,253 net of all taxes and charges, $5,789,276 including HST and all applicable charges and $5,213,422 net of HST recoveries. The total potential cost to the Agencies for the term of three (3) years, with the option to extend for two (2) additional one (1) year terms for the applicable recommended Proponents will be subject to approval from their appropriate authority. Contracts are expected to start on November 1, 2020, and end on October 31, 2023. The total potential award for five (5) contracts, identified in this report including all optional years is $30,561,502 net of all applicable taxes and charges, $34,534,497, including all applicable taxes and charges. The total potential cost to the City including all optional years is $31,099,384 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: NRFP, Ariba Doc Number 2102349866 Description: For the provision of Information Technology Professional Services to contract technology professionals on an as-needed, temporary basis, to augment the corporate technology teams for a period of three (3) years, with the option to extend for two (2) additional one (1) year terms. This NRFP was issued for the City and Participating Agencies (Toronto Transit Commission, and Toronto Public Library) to award contracts to the highest top-three scoring proponents per category, for the City and for each Participating Agency for the provision of information Technology Professional Services of technology professionals on an as-needed, temporary basis. Recommended Suppliers: Category A - Standard 1. Eagle Professional Resources Inc. 2. Altis Human Resources Inc. 3. Procom Consultants Group Ltd. Category B - SAP 1. 2iSolutions Inc. 2. Calian Ltd. Contract Award Values: Category A - Standard 1. Eagle Professional Resources Inc. From November 1, 2020 to October 31, 2023 $11,107,328 net of all taxes and charges $12,551,280 including HST and all applicable charges $11,302,817 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $3,926,778 net of all taxes and charges $4,437,259 including HST and all applicable charges $3,995,889 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $4,044,581 net of all taxes and charges $4,570,377 including HST and all applicable charges $4,115,766 net of HST recoveries Total Potential Contract Award Value to Eagle Professional Resources Inc. $19,078,686 net of all taxes and charges $21,558,916 including HST and all applicable charges $19,414,471 net of HST recoveries 2. Altis Human Resources Inc. From November 1, 2020 to October 31, 2023 $2,221,466 net of all taxes and charges $2,510,256 including HST and all applicable charges $2,260,563 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $785,356 net of all taxes and charges $887,452 including HST and all applicable charges $799,178 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $808,916 net of all taxes and charges $914,075 including HST and all applicable charges $823,153 net of net of HST recoveries Total Potential Contract Award Value to Altis Human Resources Inc. $3,815,737 net of all taxes and charges $4,311,783 including HST and all applicable charges $3,882,894 net of HST recoveries 3. Procom Consultants Group Ltd. From November 1, 2020 to October 31, 2023 $1,480,977 net of all taxes and charges $1,673,504 including HST and all applicable charges $1,507,042 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $523,570 net of all taxes and charges $591,634 including HST and all applicable charges $532,785 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $539,277 net of all taxes and charges $609,384 including HST and all applicable charges $548,769 net of HST recoveries Total Potential Contract Award Value to Procom Consultants Group Ltd. $2,543,825 net of all taxes and charges $2,874,522 including HST and all applicable charges $2,588,596 net of HST recoveries The total potential cost for Category A - Standard including all optional years is $25,438,249 net of all taxes and charges, $28,745,221 including HST and all applicable charges and $25,885,962 net of HST recoveries. Category B - SAP 1. 2iSolutions Inc. From November 1, 2020 to October 31, 2023 $2,684,414 net of all taxes and charges $3,033,388 including HST and all applicable charges $2,731,659 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $949,022 net of all taxes and charges $1,072,395 including HST and all applicable charges $965,725 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $977,492 net of all taxes and charges $1,104,566 including HST and all applicable charges $994,696 net of HST recoveries Total Potential Contract Award Value to 2iSolutions Inc. $4,610,928 net of all taxes and charges $5,210,349 including HST and all applicable charges $4,692,080 net of HST recoveries 2. Calian Ltd. From November 1, 2020 to October 31, 2023 $298,268 net of all taxes and charges $337,043 including HST and all applicable charges $303,518 net of HST recoveries Option Year 1 (November 1, 2023 to October 31, 2024) $105,447 net of all taxes and charges $119,155 including HST and all applicable charges $107,303 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $108,610 net of all taxes and charges $122,730 including HST and all applicable charges $110,522 net of HST recoveries Total Potential Contract Award Value to Calian Ltd. $512,325 net of all taxes and charges $578,928 including HST and all applicable charges $521,342 net of HST recoveries The total potential cost for Category B - SAP including the optional periods is $5,123,253 net of all taxes and charges, $5,789,276 including HST and all applicable charges and $5,213,422 net of HST recoveries. The total potential cost to the Agencies for the term of three (3) years, with the option to extend for two (2) additional one (1) year terms for the applicable recommended Proponents will be subject to approval from their appropriate authority. Contracts are expected to start on November 1, 2020, and end on October 31, 2023. The total potential award for five (5) contracts, identified in this report including all optional years is $30,561,502 net of all applicable taxes and charges, $34,534,497, including all applicable taxes and charges. The total potential cost to the City including all optional years is $31,099,384 net of HST recoveries.
BA105.2adopted
Solicitation Issued: May 4, 2020 Solicitation Closed: July 3, 2020 Number of Addenda Issued: Seven (7) Number of Bids: Three (3) Table 2: Summary of Proposals Received for Request For Proposal Number 2142194286 Proponent Name Hatch Limited* GHD Mendanha's Compliance** * The contingency allowance has been added to the base bid price. The bid price listed under contract award value on page 1 is the adjusted bid price. ** Proponent did not meet the minimum technical threshold score of 75 percent or 63.75 points.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 1, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 2142194286 Description: Request for Proposal Number (9117-20-7028) for Professional Engineering Services for the Preliminary design, Detailed Design, Contract Administration, site inspection and Post Construction Services for Preliminary Treatment Improvements at Highland Creek Treatment Plant. Recommended Supplier: Hatch Limited Contract Award Value: $1,973,850 net of all applicable taxes and charges $2,230,450 including HST and all applicable charges $2,008,589 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 2142194286 Description: Request for Proposal Number (9117-20-7028) for Professional Engineering Services for the Preliminary design, Detailed Design, Contract Administration, site inspection and Post Construction Services for Preliminary Treatment Improvements at Highland Creek Treatment Plant. Recommended Supplier: Hatch Limited Contract Award Value: $1,973,850 net of all applicable taxes and charges $2,230,450 including HST and all applicable charges $2,008,589 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2023.
BA105.3adopted
Solicitation Issued: June 19, 2020 Solicitation Closed: July 22, 2020 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including H.S.T.) Dom-Meridian Construction Ltd. $3,666,911.02* Clearway Construction Inc. $5,291,392.01 Capital Sewer Services Inc. $7,935,592.24 Drainstar Contracting Ltd. $15,371,842.00 * The contingency allowance has been added to the base bid price. The bid listed under Contract Award Value on Page 1 is the adjusted bid price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 1, 2020) from the Chief Procurement Officer: Solicitation Number: Tender Ariba Doc2414331849, Contract Number 20ECS-LU-10TT Description: Tender Call No. 104-2020, Contract No. 20ECS-LU-10TT for Sanitary Sewer Construction and Abandonment of the Albion Sanitary Trunk Sewer Sections in the Etobicoke Humber River Area. Recommended Supplier: Dom-Meridian Construction Ltd. Contract Award Value: $3,845,054 net of all applicable taxes and charges $4,344,911 including HST and all applicable charges $3,912,727 net of HST recoveries Contract is expected to start on the date of award and end on April 30, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Tender Ariba Doc2414331849, Contract Number 20ECS-LU-10TT Description: Tender Call No. 104-2020, Contract No. 20ECS-LU-10TT for Sanitary Sewer Construction and Abandonment of the Albion Sanitary Trunk Sewer Sections in the Etobicoke Humber River Area. Recommended Supplier: Dom-Meridian Construction Ltd. Contract Award Value: $3,845,054 net of all applicable taxes and charges $4,344,911 including HST and all applicable charges $3,912,727 net of HST recoveries Contract is expected to start on the date of award and end on April 30, 2022.
BA105.4adopted
Solicitation Issued: June 26, 2020 Solicitation Closed: September 1, 2020 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc. Number 2480618153 including bid price Supplier Name Bid Price (including H.S.T.) Pine Valley Corporation $2,768,500.00* Duron Ontario Limited $3,296,865.40 * Pursuant to the RFT document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 28, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender Number DOC 2480618153 (126-2020), Contract Number 20ECS-MI-01WA Description: Phase 2 State of Good Repair Improvements at Rosehill Reservoir that include the supply and delivery of all labour, materials, equipment, and supervision required to complete the park improvements, on behalf of the Engineering and Construction Services Division and Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $2,700,000 net of all applicable taxes and charges $3,051,000 including HST and all applicable charges $2,747,520 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Number DOC 2480618153 (126-2020), Contract Number 20ECS-MI-01WA Description: Phase 2 State of Good Repair Improvements at Rosehill Reservoir that include the supply and delivery of all labour, materials, equipment, and supervision required to complete the park improvements, on behalf of the Engineering and Construction Services Division and Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $2,700,000 net of all applicable taxes and charges $3,051,000 including HST and all applicable charges $2,747,520 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2022.
BA105.5adopted
Solicitation Issued: July 9, 2020 Solicitation Closed: August 10, 2020 Number of Addenda Issued: Four (4) Number of Submissions: Three (3) Table 2: Summary of Bids Received for Request For Proposal, Ariba Doc Number 2505641064 Associated Engineering (Ont) Ltd. Doug Dixon & Assoicates Inc. Morrison Hershfield Limited Range of Scores: 92.57-96.05
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 17, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Doc. Number 2505641064 Description: For Professional Services for Overlea Boulevard Bridge (ID315) Deck Detailed Hammer Sounding Inspection, Interim Repair Design, Contract Administration and Post Construction Recommended Supplier: Associated Engineering Ontario Limited Contract Award Value: *$668,236 net of all applicable taxes and charges $755,107 including HST and all applicable charges $679,662 net of HST recoveries *Pursuant to the Request for Proposal Document the contract award value includes contingency. The contract is expected to start on October 31, 2020 and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Doc. Number 2505641064 Description: For Professional Services for Overlea Boulevard Bridge (ID315) Deck Detailed Hammer Sounding Inspection, Interim Repair Design, Contract Administration and Post Construction Recommended Supplier: Associated Engineering Ontario Limited Contract Award Value: *$668,236 net of all applicable taxes and charges $755,107 including HST and all applicable charges $679,662 net of HST recoveries *Pursuant to the Request for Proposal Document the contract award value includes contingency. The contract is expected to start on October 31, 2020 and end on December 31, 2023.
BA105.6adopted
Solicitation Issued: July 22, 2020 Solicitation Closed: August 25, 2020 Number of Addenda Issued: Five (5) Number of Bids: Three (3) Table 2: Summary of Bids including bid price Bidder Name Bid Price (including H.S.T.) Sanscon Construction Ltd $3,320,614.61* Midome Construction Services Ltd $3,870,250.00 Dufferin Construction Company, A division of CRH Canada Group Inc. $3,933,950.93 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 1, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2526171480, Contract Number 20ECS-TI-06SP (173- 2020) Description: For Toronto Transit Commission Track Allowance Reconstruction, Road Resurfacing/Reconstruction, Sidewalk Reconstruction and Curb Realignment/Intersection Modifications in Ward 9 Recommended Supplier: Sanscon Construction Limited Contract Award Value: $3,379,387 net of all applicable taxes and charges $3,818,707 including HST and all applicable charges $3,438,864 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2526171480, Contract Number 20ECS-TI-06SP (173- 2020) Description: For Toronto Transit Commission Track Allowance Reconstruction, Road Resurfacing/Reconstruction, Sidewalk Reconstruction and Curb Realignment/Intersection Modifications in Ward 9 Recommended Supplier: Sanscon Construction Limited Contract Award Value: $3,379,387 net of all applicable taxes and charges $3,818,707 including HST and all applicable charges $3,438,864 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2021.