Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA109.1adopted
Solicitation Issued: January 25, 2023 Solicitation Closed: February 23, 2023 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 1: Summary of Bids Received including bid price Supplier Name Bid Price (excluding Harmonized Sales Tax and 20 percent for miscellaneous items) Matthews Equipment Limited Operating As Herc Rentals Incorporated $572,852.00 Aqua Tech Solutions Incorporated $1,127,580.00 Tri-City Equipment* $5,701,800.00* *Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its May 24, 2023, Item 2023.BA28.8 decision to award Request for Quotations Document Number 3797368837 to Matthews Equipment Limited Operating as Herc Rentals.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The Bid Award Panel rescind its May 24, 2023, Item 2023.BA28.8 decision to award Request for Quotations Document Number 3797368837 to Matthews Equipment Limited Operating as Herc Rentals.
BA109.2adopted
Solicitation Issued: May 7, 2024 Solicitation Closed: July 3, 2024 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name Aecom Canada Limited R.V. Anderson Associates Limited WSP Canada Incorporated* *Pursuant to the Request for Proposal document the contract award value includes contingency Range of Scores: 89.88 to 78.03
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Document Number 4222998772, Contract Number CWD-22-07 Description: Professional Engineering Services for the Hydraulic Transient Study on the Water Distribution and Transmission Systems for Pressure Districts 1E, 2E, 3, 3E, 4, 4S and 5S. Recommended Supplier: WSP Canada Incorporated Contract Award Value: $1,994,850 net of all applicable taxes and charges $2,254,180 including Harmonized Sales Tax and all applicable charges $2,029,959 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on June 1, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Document Number 4222998772, Contract Number CWD-22-07 Description: Professional Engineering Services for the Hydraulic Transient Study on the Water Distribution and Transmission Systems for Pressure Districts 1E, 2E, 3, 3E, 4, 4S and 5S. Recommended Supplier: WSP Canada Incorporated Contract Award Value: $1,994,850 net of all applicable taxes and charges $2,254,180 including Harmonized Sales Tax and all applicable charges $2,029,959 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on June 1, 2028.
BA109.3adopted
Solicitation Issued: April 15, 2024 Solicitation Closed: May 23, 2024 Number of Addenda Issued: Eleven (11) Number of Bids: Eight (8) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding Harmonized Sales Tax) Mister Chemical Limited $2,135,727.40* Supplier Name Bid Price (excluding Harmonized Sales Tax) Staples Professional Incorporated $2,288,258.10 GT French Paper Limited $2,383,484.30 Imperial Dade Canada Incorporated $2,600,497.00 Grand and Toy Limited $4,860,326.20 Planetize Incorporated $5,512,548.30 Champion Products Corp No pricing received** Toure Seboury No pricing received** * Bid Price does not contain the 20 percent for miscellaneous items ** Supplier found non-compliant with the mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4529454633 Description: For the non-exclusive supply and delivery of Toilet Paper, Paper Towel, other Toiletries and Dispensers to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mister Chemical Limited Contract Award Value: $2,562,873 net of all applicable taxes and charges $2,896,046 including Harmonized Sales Tax and all applicable charges. $2,607,979 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $2,639,759 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,982,928 including all applicable taxes and charges. $2,686,219 net of Harmonized Sales Tax recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $2,718,952 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $3,072,416 including all applicable taxes and charges. $2,766,805 net of Harmonized Sales Tax recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $2,800,520 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $3,164,588 including all applicable taxes and charges. $2,849,810 net of Harmonized Sales Tax recoveries Option Year 4 (December 1, 2028 to November 30, 2029) $2,884,536 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $3,259,526 including all applicable taxes and charges. $2,935,304 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report including option years is $13,606,640 net of all applicable taxes and charges. The total potential cost to the City including option years is $13,846,117 net of Harmonized Sales Tax recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4529454633 Description: For the non-exclusive supply and delivery of Toilet Paper, Paper Towel, other Toiletries and Dispensers to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mister Chemical Limited Contract Award Value: $2,562,873 net of all applicable taxes and charges $2,896,046 including Harmonized Sales Tax and all applicable charges. $2,607,979 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $2,639,759 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,982,928 including all applicable taxes and charges. $2,686,219 net of Harmonized Sales Tax recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $2,718,952 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $3,072,416 including all applicable taxes and charges. $2,766,805 net of Harmonized Sales Tax recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $2,800,520 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $3,164,588 including all applicable taxes and charges. $2,849,810 net of Harmonized Sales Tax recoveries Option Year 4 (December 1, 2028 to November 30, 2029) $2,884,536 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $3,259,526 including all applicable taxes and charges. $2,935,304 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report including option years is $13,606,640 net of all applicable taxes and charges. The total potential cost to the City including option years is $13,846,117 net of Harmonized Sales Tax recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA109.4adopted
Solicitation Issued: July 30, 2024 Solicitation Closed: September 10, 2024 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding Harmonized Sales Tax) Struct-Con Construction Limited $1,289,278.05* 3730344 Ontario Limited operating as Trans Canada Construction $1,462,391.41 Martinway Contracting Limited $1,611,138.00 Canada Construction Limited $1,668,950.00 Anacond Contracting Incorporated $2,067,928.00 Frank Pellegrino General Contracting Limited $14,673,450.00 *Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4619099831, Contract Number 23SWM-IRM-026CDU Description: Commissioners Transfer Station Mattress Recycling Facility Building upgrades. Recommended Supplier: Struct-Con Construction Limited Contract Award Value: $1,547,134 net of all applicable taxes and charges $1,748,261 including Harmonized Sales Tax and all applicable charges $1,574,364 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on September 30, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4619099831, Contract Number 23SWM-IRM-026CDU Description: Commissioners Transfer Station Mattress Recycling Facility Building upgrades. Recommended Supplier: Struct-Con Construction Limited Contract Award Value: $1,547,134 net of all applicable taxes and charges $1,748,261 including Harmonized Sales Tax and all applicable charges $1,574,364 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on September 30, 2025.
BA109.5adopted
Solicitation Issued: August 27, 2024 Solicitation Closed: October 3, 2024 Number of Addenda Issued: Five (5) Number of Bids: Eight (8) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding Harmonized Sales Tax) Cordeiro Roofing Limited $1,629,300.00* Triumph Aluminum & Sheet Metal Incorporated $1,797,800.50 Applewood Roofing & Sheet Metal Limited $2,293,064.50 Solar Roofing & Sheet Metal Limited $2,712,500.00 Atlas Apex Roofing Incorporated $2,949,370.00 Flynn Canada Limited $3,553,480.00 Maxim Roofing Limited $3,924,580.40 Semple Gooder Roofing Corporation $4,176,399.66 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4635793605 Description: For the supply of Roof Repair and Maintenance Services for the following Divisions within the City of Toronto as and when required by various City Divisions, including Corporate Real Estate Management, Toronto Shelter and Support Services and Senior Services and Long-Term Care from date of award for a three (3) year period with the option to renew the Contract for two (2) separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cordeiro Roofing Limited Contract Award Value: $5,865,480 net of all applicable taxes and charges $6,627,992 including Harmonized Sales Tax and all applicable charges $5,968,712 net of Harmonized Sales Tax recoveries The contract is expected to start on January 1, 2025, and end on December 31, 2027. Option Year 1 - From January 1, 2028, to December 31, 2028 $2,013,815 net of all applicable taxes and charges (Including contingency) $2,275,611 including Harmonized Sales Tax and all applicable charges $2,049,258 net of Harmonized Sales Tax recoveries Option Year 2 - From January 1, 2029, to December 31, 2029 $2,074,229 net of all applicable taxes and charges (Including contingency) $2,343,879 including Harmonized Sales Tax and all applicable charges $2,110,736 net of Harmonized Sales Tax recoveries Total Potential Contract Award Value Including Option Years $9,953,524 net of all applicable taxes and charges (Including contingency) $11,247,482 including Harmonized Sales Tax and all applicable charges $10,128,706 net of Harmonized Sales Tax recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to each option year after the initial three (3) year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4635793605 Description: For the supply of Roof Repair and Maintenance Services for the following Divisions within the City of Toronto as and when required by various City Divisions, including Corporate Real Estate Management, Toronto Shelter and Support Services and Senior Services and Long-Term Care from date of award for a three (3) year period with the option to renew the Contract for two (2) separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cordeiro Roofing Limited Contract Award Value: $5,865,480 net of all applicable taxes and charges $6,627,992 including Harmonized Sales Tax and all applicable charges $5,968,712 net of Harmonized Sales Tax recoveries The contract is expected to start on January 1, 2025, and end on December 31, 2027. Option Year 1 - From January 1, 2028, to December 31, 2028 $2,013,815 net of all applicable taxes and charges (Including contingency) $2,275,611 including Harmonized Sales Tax and all applicable charges $2,049,258 net of Harmonized Sales Tax recoveries Option Year 2 - From January 1, 2029, to December 31, 2029 $2,074,229 net of all applicable taxes and charges (Including contingency) $2,343,879 including Harmonized Sales Tax and all applicable charges $2,110,736 net of Harmonized Sales Tax recoveries Total Potential Contract Award Value Including Option Years $9,953,524 net of all applicable taxes and charges (Including contingency) $11,247,482 including Harmonized Sales Tax and all applicable charges $10,128,706 net of Harmonized Sales Tax recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to each option year after the initial three (3) year contract period.
BA109.6adopted
Solicitation Issued: September 9, 2024. Solicitation Closed: October 17, 2024 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids for Tender Ariba Document Document Number 4730517384 Supplier Name Bid Price (excluding Harmonized Sales Tax) in Canadian* ANACOND CONTRACTING INCORPORATED $1,473,129.00* HART WELL ELELCTRICAL COMPANY LIMITED $2,497,580.00 373044 ONTARIO LIMITED $2,521,720.00 * Pursuant to the Request for Tender document, the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4730517384 Description: For the Replacement of Existing Fire Alarm System Including New Central Alarm and Control Facility Room and Distributed Antenna System at 703 Don Mills Road, Toronto, Ontario. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $1,723,129 net of all applicable taxes and charges. $1,947,136 including Harmonized Sales Tax and all applicable charges. $1,753,456 net of Harmonized Sales Tax recoveries. Contract is expected to start on date of award and end by December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4730517384 Description: For the Replacement of Existing Fire Alarm System Including New Central Alarm and Control Facility Room and Distributed Antenna System at 703 Don Mills Road, Toronto, Ontario. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $1,723,129 net of all applicable taxes and charges. $1,947,136 including Harmonized Sales Tax and all applicable charges. $1,753,456 net of Harmonized Sales Tax recoveries. Contract is expected to start on date of award and end by December 31, 2025.
BA109.7adopted
Solicitation Issued: September 19, 2024 Solicitation Closed: November 5, 2024 Number of Addenda Issued: 7 Number of Bids: Two (2) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding H.S.T.) 1. Mopal Construction Ltd. $17,111,150.00 2. Orin Contracting Corporation $17,877,000.00 * Pursuant to the Request for Tender document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4732441635, Contract Number 24-PFR-119 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Centennial Park Soccer Facilities Refresh for Parks, Forestry and Recreation. Recommended Supplier: Mopal Construction Limited Contract Award Value: $18,611,150 net of all applicable taxes and charges. $21,030,600 including Harmonized Sales Tax and all applicable charges. $18,938,706 net of Harmonized Sales Tax Recoveries The contract is expected to start on the date of award and end by May 31, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4732441635, Contract Number 24-PFR-119 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Centennial Park Soccer Facilities Refresh for Parks, Forestry and Recreation. Recommended Supplier: Mopal Construction Limited Contract Award Value: $18,611,150 net of all applicable taxes and charges. $21,030,600 including Harmonized Sales Tax and all applicable charges. $18,938,706 net of Harmonized Sales Tax Recoveries The contract is expected to start on the date of award and end by May 31, 2028.
BA109.8adopted
Solicitation Issued: August 30, 2024 Solicitation Closed: September 27, 2024 Number of Addenda Issued: Five (5) Number of Bids: Twelve (12) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding Harmonized Sales Tax) 373044 Ontario Limited operating as Trans Canada Construction $758,252* Index Construction Incorporated $828,960 Rossclair Contractors Incorporated $849,700** Martinway Contracting Limited $873,980 Brook Restoration Limited $893,000 Anacond Contracting Incorporated $939,000 1568796 Ontario Incorporated operating as Renokrew $972,752 Active Mechanical Services operating as 1246175 Ontario Limited $995,000 Servocraft Limited $1,031,000 Joe Pace and Sons Contracting Incorporated $1,039,575 South Central Incorporated operating as South Central Incorporated $1,077,500 Frank Pellegrino General Contracting Limited $1,172,500 * Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4733675736, Contract Number 24-PFR-098 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Heating, Ventilation, and Air Conditioning and Structural State of Good Repair Project at Elms Pool for Parks, Forestry and Recreation. Recommended Supplier: 373044 Ontario Limited operating as Trans Canada Construction Contract Award Value: $858,252 net of all applicable taxes and charges $969,825 including Harmonized Sales Tax and all applicable charges $873,357 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end by December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4733675736, Contract Number 24-PFR-098 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Heating, Ventilation, and Air Conditioning and Structural State of Good Repair Project at Elms Pool for Parks, Forestry and Recreation. Recommended Supplier: 373044 Ontario Limited operating as Trans Canada Construction Contract Award Value: $858,252 net of all applicable taxes and charges $969,825 including Harmonized Sales Tax and all applicable charges $873,357 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end by December 31, 2025.
BA109.9adopted
Solicitation Issued: October 3, 2024 Solicitation Closed: November 7, 2024 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Names Bid Price (excluding Harmonized Sales Tax) Univar Solutions Canada $2,514,600.00 UBA Incorporated $2,807,790.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4771861485 Description: Supply and Delivery of Phosphoric Acid for Toronto Water for a one (1) year period from January 1, 2025 to December 31, 2025. Recommended Supplier: Univar Solutions Canada Contract Award Value: $2,514,600 net of all applicable taxes and $2,841,498 including Harmonized Sales Tax and all applicable charges $2,558,857 net of Harmonized Sales Tax recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4771861485 Description: Supply and Delivery of Phosphoric Acid for Toronto Water for a one (1) year period from January 1, 2025 to December 31, 2025. Recommended Supplier: Univar Solutions Canada Contract Award Value: $2,514,600 net of all applicable taxes and $2,841,498 including Harmonized Sales Tax and all applicable charges $2,558,857 net of Harmonized Sales Tax recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2025.