Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA120.1adopted
Solicitation Issued: November 25, 2020 Solicitation Closed: December 17, 2020 Number of Addenda Issued: Three (3) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Ariba Doc Number 2641626735 including bid price Bidder Name Bid Price (including H.S.T.) Mopal Construction Ltd. $ 890,610** Pine Valley Corporation $ 932,239 Bond Paving & Construction Inc. $ 980,501* Vaughan Paving Ltd. $ 991,540* Loc-Pave Construction Limited $ 1,035,912 CSL Group Ltd. $ 1,072,302* Duron Ontario Ltd. $ 1,110,621 Anacond Contracting Inc. $ 1,377,759* Martinway Contracting Ltd. $ 1,518,494 * Bidder was found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2641626735 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Charles G Williams Park improvements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Limited Contract Award Value: $968,150 net of all applicable taxes and charges $1,094,010 including HST and all applicable charges $985,189 net of HST recoveries The contract is expected to start following the date of award and end by November 30, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2641626735 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Charles G Williams Park improvements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Limited Contract Award Value: $968,150 net of all applicable taxes and charges $1,094,010 including HST and all applicable charges $985,189 net of HST recoveries The contract is expected to start following the date of award and end by November 30, 2021.
BA120.2adopted
Solicitation Issued: Nov 27, 2020 Solicitation Closed: Dec 22, 2020 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request For Proposal (RFP) Doc 2691061739 Supplier Name G Architects Montgomery Sisam Architects Inc. MMH Architects Inc.* NGA Architects* *Supplier did not meet the required minimum technical score, therefore their cost of services envelope were not opened
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposals (RFP) Doc 2691061739 Description: For Architectural Services for State of Good Repair (SOGR) projects for the City of Toronto's Seniors Services and Long-Term Care Division for a period of three (3) years with the option to renew the Contract for two (2) additional separate one (1) year periods. Recommended Supplier: Montgomery Sisam Architects Inc. Contract Award Value: $2,905,000 net of all applicable taxes and charges $3,282,650 including HST and all applicable charges $2,956,128 net of HST recoveries Contract is expected to start on Date of Award and end on February 28, 2024. Option Year 1 (March 1, 2024 to February 28, 2025) $968,333 net of all applicable taxes and charges $1,094,217 including HST and all applicable charges $985,376 net of HST recoveries Option Year 2 (March 1, 2025 to February 28, 2026) $968,333 net of all applicable taxes and charges $1,094,217 including HST and all applicable charges $985,376 net of HST recoveries The total potential contract award identified in this report is $5,471,083 including all applicable taxes and charges and $4,841,667 net of all applicable taxes and charges. The total potential cost to the City is $4,926,880 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals (RFP) Doc 2691061739 Description: For Architectural Services for State of Good Repair (SOGR) projects for the City of Toronto's Seniors Services and Long-Term Care Division for a period of three (3) years with the option to renew the Contract for two (2) additional separate one (1) year periods. Recommended Supplier: Montgomery Sisam Architects Inc. Contract Award Value: $2,905,000 net of all applicable taxes and charges $3,282,650 including HST and all applicable charges $2,956,128 net of HST recoveries Contract is expected to start on Date of Award and end on February 28, 2024. Option Year 1 (March 1, 2024 to February 28, 2025) $968,333 net of all applicable taxes and charges $1,094,217 including HST and all applicable charges $985,376 net of HST recoveries Option Year 2 (March 1, 2025 to February 28, 2026) $968,333 net of all applicable taxes and charges $1,094,217 including HST and all applicable charges $985,376 net of HST recoveries The total potential contract award identified in this report is $5,471,083 including all applicable taxes and charges and $4,841,667 net of all applicable taxes and charges. The total potential cost to the City is $4,926,880 net of HST recoveries.
BA120.3adopted
Solicitation Issued: November 17, 2020 Solicitation Closed: December 18, 2020 Number of Addenda Issued: 1 Number of Bids: 4 Table 2A: Summary of Bids Received for Ariba Doc Number 2705183110 including bid price: Part A Bidder Name Bid Price (including H.S.T.) Stinson Equipment Limited $794,650 Hot Not Media $23,635,645 Table 2B: Summary of Bids Received for Ariba Doc Number 2705183110 including bid price: Part B Bidder Name Bid Price (including H.S.T.) The Graphix Source Canada Ltd $295,625 Grimco Canada Inc $318,368 Stinson Equipment Limited $458,946 Hot Not Media $1,130,565
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 28, 2021) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2705183110 Description: For the non-exclusive supply, delivery and warranty of Aluminum Sign Blanks and Sign Making Supplies for the City of Toronto's Transportation Services Division from the date of award to December 31, 2022 all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Recommended Supplier: Stinson Equipment Limited (Part A) Contract Award Value: $773,553 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $874,114 including HST and all applicable charges $787,168 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022 The total contract award is $874,114 including all applicable taxes and charges and $773,553 net of all applicable taxes and charges. The total cost to the City is $787,168 net of HST recoveries. Additionally: The Graphix Source Canada Ltd, being the lowest bidder for Part B will be awarded a contract for $287,776 net of all applicable taxes and charges, all in accordance with the Purchasing ByLaw 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer. The engineering estimate for this project is $917,471.34 net of all taxes and charges.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2705183110 Description: For the non-exclusive supply, delivery and warranty of Aluminum Sign Blanks and Sign Making Supplies for the City of Toronto's Transportation Services Division from the date of award to December 31, 2022 all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Recommended Supplier: Stinson Equipment Limited (Part A) Contract Award Value: $773,553 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $874,114 including HST and all applicable charges $787,168 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022 The total contract award is $874,114 including all applicable taxes and charges and $773,553 net of all applicable taxes and charges. The total cost to the City is $787,168 net of HST recoveries. Additionally: The Graphix Source Canada Ltd, being the lowest bidder for Part B will be awarded a contract for $287,776 net of all applicable taxes and charges, all in accordance with the Purchasing ByLaw 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer. The engineering estimate for this project is $917,471.34 net of all taxes and charges.
BA120.4adopted
Solicitation Issued: December 16, 2020 Solicitation Closed: January 15, 2020 Number of Addenda Issued: One (1) Number of Bids: 2 Table 2: Summary of Bids Received for Ariba Doc 2754799888, including bid price Supplier Name Hemson Consulting Ltd. Engineer Soft Inc.* *Supplier did not pass technical scoring threshold
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 27, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number Doc 2754799888 Description: For professional consultant and/or consulting team to support the preparation of a development charges background study, development charges by-law, community benefits charge strategy, community benefits charge by-law, alternative parkland dedication rate study and by-law, related policies, and associated official plan amendment(s) for Council consideration in May 2022 for the City of Toronto. The term of the agreement is to be for a period of three (3) years, but may be extended if implementation is delayed and will include activities related to implementation support. Recommended Supplier: Hemson Consulting Ltd. Contract Award Value: Contract Period - February 3, 2021 - February 2, 2024 $803,754 net of all applicable taxes and charges $908,242 including all applicable taxes and charges $817,900 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number Doc 2754799888 Description: For professional consultant and/or consulting team to support the preparation of a development charges background study, development charges by-law, community benefits charge strategy, community benefits charge by-law, alternative parkland dedication rate study and by-law, related policies, and associated official plan amendment(s) for Council consideration in May 2022 for the City of Toronto. The term of the agreement is to be for a period of three (3) years, but may be extended if implementation is delayed and will include activities related to implementation support. Recommended Supplier: Hemson Consulting Ltd. Contract Award Value: Contract Period - February 3, 2021 - February 2, 2024 $803,754 net of all applicable taxes and charges $908,242 including all applicable taxes and charges $817,900 net of HST recoveries
BA120.5adopted
Solicitation Issued: July 31, 2020 Solicitation Closed: September 22, 2020 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received: Five (5) Bidder Name Evaluated Bid Price (including H.S.T.) The Uniform Group $285,784 (Bid Form Parts: A, D, E, F, and G) Outdoor Outfits Non-compliant (Samples provided for Part E were deemed non-compliant. Vendor did not bid on Price Form Part A, D, F and G) Unisync Inc Non-compliant Uniform experts North America Non-compliant CFM Non-compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 28, 2021) from the Chief Procurement Officer: Solicitation Number: Toronto Police Service Solicitation Request For Quotation (RFQ) Number 1387589-20 Description: To obtain supply and delivery of Uniform Clothing for the Toronto Police Service and Police Cooperative Purchasing Group (PCPG) and Cooperative Purchasing Group (CPG) members, including Toronto Fire Services (TFS), on an as and when required basis from the date of Award for an initial two (2) year term, with the option to renew the Contract for three (3) additional separate one (1) year terms. Toronto Fire Services (TFS) participated in this Request For Quotation (RFQ) by providing estimates for the following Parts in the Price Form: Part A, D, E, F, and G. Authority to participate in this Request for Quotation is outlined in By-Law: Toronto Municipal Code Chapter 195-6.5. Co-operative purchasing. Recommended Supplier: The Uniform Group Contract Award Value: $303,488 net of all applicable taxes and charges (including 20 percent contingency) $342,941 including HST and all applicable charges $308,829 net of HST recoveries Contract is expected to start on Date of Award and end on November 30, 2022. Option Year 1 (December 1, 2022 to November 30, 2023) (including 20 percent contingency) $312,592 net of all applicable taxes and charges $353,229 including all applicable taxes and charges $318,094 net of HST recoveries Option Year 2 (December 1, 2023 to November 30, 2024) (including 20 percent contingency) $321,970 net of all applicable taxes and charges $363,826 including all applicable taxes and charges $327,637 net of HST recoveries Option Year 3 (December 1, 2024 to November 30, 2025) (including 20 percent contingency) $331,629 net of all applicable taxes and charges $374,741 including all applicable taxes and charges $337,466 net of HST recoveries The total contract award including all option years is $1,292,025 net of HST recoveries, $1,434,737 including all applicable taxes and charges and $1,269,678 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.5. Co-Operative Purchasing. Solicitation Number: Toronto Police Service Solicitation Request For Quotation (RFQ) Number 1387589-20 Description: To obtain supply and delivery of Uniform Clothing for the Toronto Police Service and Police Cooperative Purchasing Group (PCPG) and Cooperative Purchasing Group (CPG) members, including Toronto Fire Services (TFS), on an as and when required basis from the date of Award for an initial two (2) year term, with the option to renew the Contract for three (3) additional separate one (1) year terms. Toronto Fire Services (TFS) participated in this Request For Quotation (RFQ) by providing estimates for the following Parts in the Price Form: Part A, D, E, F, and G. Authority to participate in this Request for Quotation is outlined in By-Law: Toronto Municipal Code Chapter 195-6.5. Co-operative purchasing. Recommended Supplier: The Uniform Group Contract Award Value: $303,488 net of all applicable taxes and charges (including 20 percent contingency) $342,941 including HST and all applicable charges $308,829 net of HST recoveries Contract is expected to start on Date of Award and end on November 30, 2022. Option Year 1 (December 1, 2022 to November 30, 2023) (including 20 percent contingency) $312,592 net of all applicable taxes and charges $353,229 including all applicable taxes and charges $318,094 net of HST recoveries Option Year 2 (December 1, 2023 to November 30, 2024) (including 20 percent contingency) $321,970 net of all applicable taxes and charges $363,826 including all applicable taxes and charges $327,637 net of HST recoveries Option Year 3 (December 1, 2024 to November 30, 2025) (including 20 percent contingency) $331,629 net of all applicable taxes and charges $374,741 including all applicable taxes and charges $337,466 net of HST recoveries The total contract award including all option years is $1,292,025 net of HST recoveries, $1,434,737 including all applicable taxes and charges and $1,269,678 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA120.6adopted
Solicitation Issued: October 8, 2020 Solicitation Closed: October 30, 2020 Number of Addenda Issued: One (1) Number of Bids: [1] Table 2 Supplier Name Bid Price (including H.S.T.) Rowan Williams Davies & Irwin Inc. $ 302,033 The Bid amount reflects annual pricing and includes contingency in the amount of $15,000.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 27, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ), Ariba Doc Number 2591945019 Description: Services to perform Annual Incinerator Source Testing of Air Emissions, Provide Sludge Characteristic Sampling and Analysis of Various Wastewater Sludge Streams and Perform Biofilter Source Testing for the Highland Creek Treatment Plant, Toronto Water for a period of two (2) years from date of award, with an option to renew the contract for an additional term of up to three (3) additional separate one (1) year periods. Recommended Supplier: Rowan Williams Davies & Irwin Inc. Contract Award Value: $ 534,572 net of all applicable taxes and charges (Including $30,000 contingency) $ 604,066 including HST and all applicable charges $ 543,980 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2023 Option Year 1 - February 1, 2023 to January 31, 2024 $ 275,305 net of all applicable taxes and charges (including $15,000 contingency) $ 311,094 including all applicable taxes and charges $ 280,150 net of HST recoveries Option Year 2- February 1, 2024 to January 31, 2025 $ 283,564 net of all applicable taxes and charges (including $15,000 contingency) $ 320,427 including all applicable taxes and charges $ 288,554 net of HST recoveries Option Year 3- February 1 2025 to January 31, 2026 $ 292,071 net of all applicable taxes and charges (including $15,000 contingency) $ 330,040 including all applicable taxes and charges $ 297,211 net of HST recoveries The total potential contract award including all option years is $1,385,512 net of all applicable taxes and charges, and $1,565,627 including all applicable taxes and charges. The total potential cost to the City including all optional years is $1,409,896 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ), Ariba Doc Number 2591945019 Description: Services to perform Annual Incinerator Source Testing of Air Emissions, Provide Sludge Characteristic Sampling and Analysis of Various Wastewater Sludge Streams and Perform Biofilter Source Testing for the Highland Creek Treatment Plant, Toronto Water for a period of two (2) years from date of award, with an option to renew the contract for an additional term of up to three (3) additional separate one (1) year periods. Recommended Supplier: Rowan Williams Davies & Irwin Inc. Contract Award Value: $ 534,572 net of all applicable taxes and charges (Including $30,000 contingency) $ 604,066 including HST and all applicable charges $ 543,980 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2023 Option Year 1 - February 1, 2023 to January 31, 2024 $ 275,305 net of all applicable taxes and charges (including $15,000 contingency) $ 311,094 including all applicable taxes and charges $ 280,150 net of HST recoveries Option Year 2- February 1, 2024 to January 31, 2025 $ 283,564 net of all applicable taxes and charges (including $15,000 contingency) $ 320,427 including all applicable taxes and charges $ 288,554 net of HST recoveries Option Year 3- February 1 2025 to January 31, 2026 $ 292,071 net of all applicable taxes and charges (including $15,000 contingency) $ 330,040 including all applicable taxes and charges $ 297,211 net of HST recoveries The total potential contract award including all option years is $1,385,512 net of all applicable taxes and charges, and $1,565,627 including all applicable taxes and charges. The total potential cost to the City including all optional years is $1,409,896 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.