Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA144.1adopted
Solicitation Issued: Nov. 4, 2020 Solicitation Closed: Jan. 12, 2021 Number of Addenda Issued: Four (4) Number of Bids: Four (4) In accordance with the award criteria of the RFQ, the award for Part A - Base Scope (Dry Polymer) and Part B - Base Scope (Emulsion Polymer) are awarded to one or more Supplier(s) whose product had met the performance requirements outlined in the RFQ and has demonstrated that their product provides the lowest cost of as delivered polymer applied per metric dry tonne of dewatered sludge cake produced. Table 2a: Summary of Bids Received for RFQ Ariba Doc No. 2695924353, Part A - Base Scope (Dry Polymer) including bid price. Supplier Name Bid Price (including H.S.T.) SNF Canada Ltd. $2,224,744.00 Brenntag Canada Inc. $2,641,431.50 Northland Chemical Inc. $2,775,732.00 REDA Oilfield Canada Ltd.* $2,339.10 * Bid response declared non-compliant Table 2b: Summary of Bids Received for RFQ Ariba Doc No. 2695924353, Part B - Base Scope (Emulsion Polymer) including bid price. Supplier Name Bid Price (including H.S.T.) Brenntag Canada Inc. $4,301,639.00 SNF Canada Ltd. $4,338,070.00 Northland Chemical Inc.* $4,673,680.00 REDA Oilfield Canada Ltd.* $4,226.20 * Bid response declared non-compliant.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 8, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2695924353 Description: For the non-exclusive supply and delivery of Water Soluble Polyelectrolyte (Dry) for Sludge Dewatering (DEW) and Water Soluble Polyelectrolyte (Emulsion) for Sludge Dewatering (DEW) for the City of Toronto's Highland Creek Wastewater Treatment Plant for a period of two (2) years from the date of award to March 31, 2023, with the option in favour of the City to extend the agreement for up to three (3) additional separate one (1) year periods. The RFQ is structured to award contracts to the lowest supplier meeting specification and performance requirements outlined in the RFQ and providing the lowest cost of as delivered polymer applied per metric dry tonne of dewatered sludge cake produced based on the results from the full scale performance evaluation for Part A - Base Scope (Dry Polymer) and Part B - Base Scope (Emulsion Polymer). Should the option(s) be exercised, then the General Manager, Toronto Water Division, or his designate, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Part A - Base Scope (Dry Polymer): SNF Canada Ltd. Part B - Base Scope (Emulsion Polymer): Brenntag Canada Inc. Contract Award Value: Part A - Base Scope (Dry Polymer) SNF Canada Ltd. $ 1,968,800 net of all applicable taxes and charges $ 2,224,744 including HST and all applicable charges $ 2,003,451 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023 Option Year 1 - April 1, 2023 - March 31, 2024 $ 1,013,932 net of all applicable taxes and charges $ 1,145,743 including all applicable taxes and charges $ 1,031,777 net of HST recoveries Option Year 2- April 1, 2024 - March 31, 2025 $ 1,044,350 net of all applicable taxes and charges $ 1,180,115 including all applicable taxes and charges $ 1,062,731 net of HST recoveries Option Year 3- April 1, 2025 - March 30, 2026 $ 1,075,680 net of all applicable taxes and charges $ 1,215,519 including all applicable taxes and charges $ 1,094,612 net of HST recoveries The total potential contract award is $ 5,102,762.00 net of all applicable taxes and charges, and $ 5,766,122.00 including all applicable taxes and charges. The total potential cost to the City including all optional years is $ 5,192,571.00 net of HST recoveries. Part B - Base Scope (Emulsion Polymer) Brenntag Canada Inc. $ 3,806,760 net of all applicable taxes and charges $ 4,301,639 including HST and all applicable charges $ 3,873,759 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023 Option Year 1 - April 1, 2023 - March 31, 2024 $ 1,960,481 net of all applicable taxes and charges $ 2,215,344 including all applicable taxes and charges $ 1,994,986 net of HST recoveries Option Year 2- April 1, 2024 - March 31, 2025 $ 2,019,296 net of all applicable taxes and charges $ 2,281,804 including all applicable taxes and charges $ 2,054,835 net of HST recoveries Option Year 3- April 1, 2025 - March 30, 2026 $ 2,079,875 net of all applicable taxes and charges $ 2,350,258 including all applicable taxes and charges $ 2,116,481 net of HST recoveries The total potential contract award is $9,866,412 net of all applicable taxes and charges, and $11,149,046 including all applicable taxes and charges. The total potential cost to the City including all optional years is $10,040,061 net of HST recoveries. The combined total potential contract award is $14,969,174 net of all applicable taxes and charges, and $16,915,167 including all applicable taxes and charges. The combined total potential contract award identified in this report for the initial contract term and all optional years is $15,232,632 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2695924353 Description: For the non-exclusive supply and delivery of Water Soluble Polyelectrolyte (Dry) for Sludge Dewatering (DEW) and Water Soluble Polyelectrolyte (Emulsion) for Sludge Dewatering (DEW) for the City of Toronto's Highland Creek Wastewater Treatment Plant for a period of two (2) years from the date of award to March 31, 2023, with the option in favour of the City to extend the agreement for up to three (3) additional separate one (1) year periods. The RFQ is structured to award contracts to the lowest supplier meeting specification and performance requirements outlined in the RFQ and providing the lowest cost of as delivered polymer applied per metric dry tonne of dewatered sludge cake produced based on the results from the full scale performance evaluation for Part A - Base Scope (Dry Polymer) and Part B - Base Scope (Emulsion Polymer). Should the option(s) be exercised, then the General Manager, Toronto Water Division, or his designate, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Part A - Base Scope (Dry Polymer): SNF Canada Ltd. Part B - Base Scope (Emulsion Polymer): Brenntag Canada Inc. Contract Award Value: Part A - Base Scope (Dry Polymer) SNF Canada Ltd. $ 1,968,800 net of all applicable taxes and charges $ 2,224,744 including HST and all applicable charges $ 2,003,451 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023 Option Year 1 - April 1, 2023 - March 31, 2024 $ 1,013,932 net of all applicable taxes and charges $ 1,145,743 including all applicable taxes and charges $ 1,031,777 net of HST recoveries Option Year 2- April 1, 2024 - March 31, 2025 $ 1,044,350 net of all applicable taxes and charges $ 1,180,115 including all applicable taxes and charges $ 1,062,731 net of HST recoveries Option Year 3- April 1, 2025 - March 30, 2026 $ 1,075,680 net of all applicable taxes and charges $ 1,215,519 including all applicable taxes and charges $ 1,094,612 net of HST recoveries The total potential contract award is $ 5,102,762.00 net of all applicable taxes and charges, and $ 5,766,122.00 including all applicable taxes and charges. The total potential cost to the City including all optional years is $ 5,192,571.00 net of HST recoveries. Part B - Base Scope (Emulsion Polymer) Brenntag Canada Inc. $ 3,806,760 net of all applicable taxes and charges $ 4,301,639 including HST and all applicable charges $ 3,873,759 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023 Option Year 1 - April 1, 2023 - March 31, 2024 $ 1,960,481 net of all applicable taxes and charges $ 2,215,344 including all applicable taxes and charges $ 1,994,986 net of HST recoveries Option Year 2- April 1, 2024 - March 31, 2025 $ 2,019,296 net of all applicable taxes and charges $ 2,281,804 including all applicable taxes and charges $ 2,054,835 net of HST recoveries Option Year 3- April 1, 2025 - March 30, 2026 $ 2,079,875 net of all applicable taxes and charges $ 2,350,258 including all applicable taxes and charges $ 2,116,481 net of HST recoveries The total potential contract award is $9,866,412 net of all applicable taxes and charges, and $11,149,046 including all applicable taxes and charges. The total potential cost to the City including all optional years is $10,040,061 net of HST recoveries. The combined total potential contract award is $14,969,174 net of all applicable taxes and charges, and $16,915,167 including all applicable taxes and charges. The combined total potential contract award identified in this report for the initial contract term and all optional years is $15,232,632 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
BA144.2adopted
Solicitation Issued: February 25, 2021 Solicitation Closed: April 15, 2021 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Proposals Received for Ariba Doc. Number 2863614355 Supplier Name CH2M Hill Canada Limited AECOM Canada Ltd.* * Pursuant to the RFP document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number Doc 2863614355, Contract No. RFP-21ECS-MI-07HC Description: Highland Creek Treatment Plant Sludge Storage Tanks Cleaning and Biofilter Upgrades Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $3,685,206 net of all applicable taxes and charges $4,164,283 including HST and all applicable charges $3,750,067 net of HST recoveries Contract is expected to start on date of award and end on July 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number Doc 2863614355, Contract No. RFP-21ECS-MI-07HC Description: Highland Creek Treatment Plant Sludge Storage Tanks Cleaning and Biofilter Upgrades Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $3,685,206 net of all applicable taxes and charges $4,164,283 including HST and all applicable charges $3,750,067 net of HST recoveries Contract is expected to start on date of award and end on July 2027.
BA144.3adopted
Solicitation Issued: March 12, 2021 Solicitation Closed: April 16, 2021 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received for (RFT), Ariba Doc Number 2866272169 including bid price Supplier Name Bid Price (including HST) Dynex Construction Inc. $4,215,389* Bronte Construction $4,639,439 R&M Construction $5,424,049 Trisan Construction $6,776,124 * Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2866272169; Contract No. 21ECS-LU-01SM Description: Mimico Creek Sanitary Sewer Protection, Watercourse Restoration and Pedestrian Bridge Replacement at Van Dusen Blvd. Recommended Supplier: Dynex Construction Inc. Contract Award Value: $4,503,433 net of all applicable taxes and charges $5,088,880 including HST and all applicable charges $4,582,694 net of HST recoveries Contract is expected to start on date of award and end by May 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2866272169; Contract No. 21ECS-LU-01SM Description: Mimico Creek Sanitary Sewer Protection, Watercourse Restoration and Pedestrian Bridge Replacement at Van Dusen Blvd. Recommended Supplier: Dynex Construction Inc. Contract Award Value: $4,503,433 net of all applicable taxes and charges $5,088,880 including HST and all applicable charges $4,582,694 net of HST recoveries Contract is expected to start on date of award and end by May 31, 2022.
BA144.4adopted
Solicitation Issued: April 9, 2021 Solicitation Closed: June 4, 2021 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender Number Doc 2922336030 including bid price Supplier Name Bid Price (including H.S.T.) 560789 Ontario Limited o/a R&M Construction $ 1,944,006.39* Cambridge Landscaping & Construction Ltd.** $ 1,950,784.54** Dynex Construction Inc. $ 3,333,358.75 Samira Oil & Gas Services Comp NIG Ltd.** $ 45,997,255,115.00** * Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 8, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Number Doc 2922336030, Contract No. 21ECS-LU-02SM Description: Restoration of an exposed sanitary siphon crossing Humber Creek. Recommended Supplier: 560789 Ontario Limited o/a R&M Construction Contract Award Value: $2,086,187 net of all applicable taxes and charges $2,357,391 including HST and all applicable charges $2,122,904 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Number Doc 2922336030, Contract No. 21ECS-LU-02SM Description: Restoration of an exposed sanitary siphon crossing Humber Creek. Recommended Supplier: 560789 Ontario Limited o/a R&M Construction Contract Award Value: $2,086,187 net of all applicable taxes and charges $2,357,391 including HST and all applicable charges $2,122,904 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2022.
BA144.5adopted
Solicitation Issued: May 20, 2021 Solicitation Closed: June 18, 2021 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc Number 2929867241including bid price Supplier Name Bid Price (including H.S.T.) Maxim Roofing Ltd. $449,969* Trio Roofing Systems Inc. $510,308** Triumph Roofing & Sheet Metal Inc. $528,580 Frank Pellegrino General Contracting Ltd. $808,289 **Pursuant to the Request for Tender document the contract award value includes contingency *Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Ariba Doc Number 2929867241, Contract Number 21-PFR-CAP-040 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete roofing repairs at Fenside Arena at 30 Slidell Cres, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Trio Roofing Systems Inc Contract Award Value: $652,800 net of all applicable taxes and charges $737,664 including HST and all applicable charges $664,289 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) Ariba Doc Number 2929867241, Contract Number 21-PFR-CAP-040 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete roofing repairs at Fenside Arena at 30 Slidell Cres, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Trio Roofing Systems Inc Contract Award Value: $652,800 net of all applicable taxes and charges $737,664 including HST and all applicable charges $664,289 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2021.
BA144.6withdrawn
Call Issued: May 6, 2021 Call Closed: May 21, 2021 Number of Addenda Issued: None (0) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc Number Doc 2972951333 including bid price Supplier Name Bid Price (Including H.S.T.)* Pave-Tar Construction Ltd $558,273.11* Aqua Tech Solutions Inc $562,610.05 PTR Paving $608,764.90 Ferpac Paving Inc. $691,147.55 Sanscon Construction Ltd. $742,223.55 Ashland Paving Ltd $775,654.88 Maple Crete Inc. $846,160.95 * Pursuant to the Request for Tender document the contract award value includes contingency.
Item BA144.6 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender (RFT), Ariba Doc Number 2972951333, Contract No. 21TR-OM-125-SC-TU Description: Permanent Restoration of Utility Cuts and Maintenance Repairs of Roadways, Scarborough District Recommended Supplier: Pave-Tar Construction Inc. Contract Award Value: $519,047 net of all applicable taxes and charges $586,524 including HST and all applicable charges $528,183 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
BA144.7adopted
Solicitation Issued: May 7, 2021 Solicitation Closed: June 4, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2A: Summary of Bids Received including bid price for RFQ, Ariba Document Number 2850281123 including bid price: Part A - Area 1, Summer Supplier Name Evaluated Bid Price (including H.S.T.) Coco Paving Inc. $342,842.00 D. Crupi & Sons Limited $536,185.00 Table 2B: Summary of Bids Received including bid price for RFQ, Ariba Document Number 2850281123 including bid price: Part B - Area 1, Winter Supplier Name Evaluated Bid Price (including H.S.T.) Coco Paving Inc. $329,903.50 D. Crupi & Sons Limited $393,607.25 Table 2C: Summary of Bids Received including bid price for RFQ, Ariba Document Number 2850281123 including bid price: Part A - Area 2, Summer Supplier Name Evaluated Bid Price (including H.S.T.) Coco Paving Inc. $464,785.95 D. Crupi & Sons Limited $694,865.25 Gazzola Paving Limited $839,623.90 Table 2D: Summary of Bids Received including bid price for RFQ, Ariba Document Number 2850281123 including bid price: Part A - Area 2, Winter Supplier Name Evaluated Bid Price (including H.S.T.) Coco Paving Inc. $356,289.00 D. Crupi & Sons Limited $401,065.25
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 24, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2850281123 Description: For the non-exclusive supply and loading of hot mix asphalts, performance graded asphalt cement and emulsified asphalt for various City of Toronto Divisions, for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager, Transportation Services Division and General Manager, Solid Waste Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Coco Paving Inc. (Part A, B, C and D) Contract Award Value: $1,321,965 net of all applicable taxes and charges $1,493,820 including HST and all applicable charges $1,345,232 net of HST recoveries Contract is expected to start on July 9, 2021 and end on July 8, 2022. Option Year 1 (July 1, 2022 to July 8, 2023) $1,361,624 net of all applicable taxes and charges $1,538,635 including all applicable taxes and charges $1,385,589 net of HST recoveries Option Year 2 (July 9, 2023 to July 8, 2024) $1,402,473 net of all applicable taxes and charges $1,584,794 including all applicable taxes and charges $1,427,156 net of HST recoveries Option Year (July 9, 2024 to July 8, 2025) $1,444,547 net of all applicable taxes and charges $1,632,338 including all applicable taxes and charges $1,469,971 net of HST recoveries Option Year 4 (July 9, 2025 to July 8, 2026) $1,487,883 net of all applicable taxes and charges $1,681,308 including all applicable taxes and charges $1,514,070 net of HST recoveries The total potential contract award identified in this report including all option years is $7,018,492 net of all taxes, and $7,930,896 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $7,142,017 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2850281123 Description: For the non-exclusive supply and loading of hot mix asphalts, performance graded asphalt cement and emulsified asphalt for various City of Toronto Divisions, for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager, Transportation Services Division and General Manager, Solid Waste Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Coco Paving Inc. (Part A, B, C and D) Contract Award Value: $1,321,965 net of all applicable taxes and charges $1,493,820 including HST and all applicable charges $1,345,232 net of HST recoveries Contract is expected to start on July 9, 2021 and end on July 8, 2022. Option Year 1 (July 1, 2022 to July 8, 2023) $1,361,624 net of all applicable taxes and charges $1,538,635 including all applicable taxes and charges $1,385,589 net of HST recoveries Option Year 2 (July 9, 2023 to July 8, 2024) $1,402,473 net of all applicable taxes and charges $1,584,794 including all applicable taxes and charges $1,427,156 net of HST recoveries Option Year (July 9, 2024 to July 8, 2025) $1,444,547 net of all applicable taxes and charges $1,632,338 including all applicable taxes and charges $1,469,971 net of HST recoveries Option Year 4 (July 9, 2025 to July 8, 2026) $1,487,883 net of all applicable taxes and charges $1,681,308 including all applicable taxes and charges $1,514,070 net of HST recoveries The total potential contract award identified in this report including all option years is $7,018,492 net of all taxes, and $7,930,896 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $7,142,017 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.