Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA16.1adopted
Call Issued: December 12, 2018 Call Closed: January 3, 2019 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Number 315-2018 including bid price Bidder Name Bid Price (including H.S.T.) Rafat General Contractor Inc. $675,627 Pave-Tar Construction Ltd. $764,725 Pave Krete Construction $803,543 Aqua Tech Solutions Inc. $817,216 Huinink Corp. $979,880
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 7, 2019) from the Chief Purchasing Officer: Call Number: Tender Call 315-2018 Description: Contract 19SC-105TB for Minor Bridge Repairs, Bridge Deck Flushing and Chipping Loose Concrete from Bridges at Various Locations, Wards 20, 21, 22, 23, 24 and 25. Recommended Bidder: Rafat General Contractor Inc. Contract Award Value: $597,900 net of all applicable taxes and charges $675,627 including HST and all applicable charges $608,424 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call 315-2018 Description: Contract 19SC-105TB for Minor Bridge Repairs, Bridge Deck Flushing and Chipping Loose Concrete from Bridges at Various Locations, Wards 20, 21, 22, 23, 24 and 25. Recommended Bidder: Rafat General Contractor Inc. Contract Award Value: $597,900 net of all applicable taxes and charges $675,627 including HST and all applicable charges $608,424 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
BA16.2withdrawn
Call Issued: December 19, 2019 Call Closed: January 24, 2019 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Call Number 299-2019 including bid price Bidder Name Bid Price (including H.S.T.) 2489960 Ontario Inc. $ 17,049,065 * Trisan Construction $ 21,595,511 Gazzola Paving Ltd. $ 21,862,257 GFL Infrastructure Group Inc. $ 23,738,991 * Dufferin Construction Co. $ 25,568,161 *
Item BA16.2 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 299-2018 Description: Watermain and Water Services Replacement and Road Rehabilitation on Advance Road, Alma Drive, Bexhill Court, Bloor Street West, Brownlea Avenue, Clay Court, Courtsfield Crescent, Hartfield Road, Inchcliffe Crescent, Kentroyal Drive, King George Road, Mendota Road, Oak Street, Oxford Street, Penhurst Avenue and Riverview Heights. Sewer and Sewer Services Replacement and Road Rehabilitation, 19ECS-LU-01SU. Recommended Bidder or Proponent: 2489960 Ontario Inc. Contract Award Value: $15,087,668 net of all applicable taxes and charges $17,049,065 including HST and all applicable charges $15,353,211 net of HST recoveries The contract is expected to start on March 15, 2019 and end on December 31, 2021.
BA16.3adopted
Call Issued: December 14, 2018 Call Closed: January 25, 2019 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender Number 310-2018 (including HST) Proponent Name Index Construction Inc. $693,594 Trans Canada Construction $695,365 H.N. Construction Ltd. $711,900 Pegah Construction Ltd. $728,737
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 6, 2019) from the Chief Purchasing Officer: Call Number: Tender Call 310-2018 Description: Construction Services for new HVAC roof top units at the Purchasing Stores Building located at 799 Islington Avenue, Toronto, Ontario. Recommended Bidder: Index Construction Inc. Contract Award Value: $613,800 net of all applicable taxes and charges $693,594 including HST and all applicable charges $624,602 net of HST recoveries Contract is expected to start on date of award and end in August 30, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call 310-2018 Description: Construction Services for new HVAC roof top units at the Purchasing Stores Building located at 799 Islington Avenue, Toronto, Ontario. Recommended Bidder: Index Construction Inc. Contract Award Value: $613,800 net of all applicable taxes and charges $693,594 including HST and all applicable charges $624,602 net of HST recoveries Contract is expected to start on date of award and end in August 30, 2019.
BA16.4adopted
Call Issued: November 29, 2018 Call Closed: January 3, 2019 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Number 246-2018 including bid price Bidder Name Bid Price (including H.S.T.) Fer-Pal Construction Ltd. $ 13,447,221.48 Robert B. Somerville Co. Limited $ 14,926,890.04 North Rock Group Ltd. $ 16,256,140.22
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 6, 2019) from the Chief Purchasing Officer: Call Number: Tender Call 246-2018, Contract No. 19TW-CTS-02CWD Description: Watermain CIPP Lining North York and Scarborough Districts Wards 16, 17, 22, and 23 Recommended Bidder: Fer-Pal Construction Ltd. Contract Award Value: $11,900,196 net of all applicable taxes and charges $13,447,222 including HST and all applicable charges $12,109,640 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call 246-2018, Contract No. 19TW-CTS-02CWD Description: Watermain CIPP Lining North York and Scarborough Districts Wards 16, 17, 22, and 23 Recommended Bidder: Fer-Pal Construction Ltd. Contract Award Value: $11,900,196 net of all applicable taxes and charges $13,447,222 including HST and all applicable charges $12,109,640 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
BA16.5adopted
Call Issued: November 23, 2018 Call Closed: December 28, 2018 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Call Number 245-2018 including bid price Bidder Name Bid Price (including H.S.T.) 1. Fer-Pal Construction Ltd $11,998,020.89 2. Robert B Somerville Co Limited $12,536,301.36 3. North Rock Group $14,297,426.70
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 6, 2019) from the Chief Purchasing Officer: Call Number: Tender 245-2018, Contract No. 19TW-CTS-01CWD Description: Watermain CIPP Lining in Toronto and East York District, Wards 9, 14, and 19. Recommended Bidder: Fer-Pal Construction Ltd Contract Award Value: $10,617,718 net of all applicable taxes and charges $11,998,021 including HST and all applicable charges $10,804,590 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender 245-2018, Contract No. 19TW-CTS-01CWD Description: Watermain CIPP Lining in Toronto and East York District, Wards 9, 14, and 19. Recommended Bidder: Fer-Pal Construction Ltd Contract Award Value: $10,617,718 net of all applicable taxes and charges $11,998,021 including HST and all applicable charges $10,804,590 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
BA16.6adopted
Call Issued: December 11, 2018 Call Closed: January 10, 2019 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Call Number 247-2018 including bid price Bidder Name Bid Price (including H.S.T.) Robert B. Somerville Co. Limited $ 11,993,942 North Rock Group Limited $ 13,238,224 Fer-Pal Construction Limited $ 14,399,891 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 7, 2019) from the Chief Purchasing Officer: Call Number: Tender Call 247-2018 Description: Watermain CIPP Lining in Etobicoke York District, Wards 2, 3, and 7, Contract No. 19TW-CTS-03CWD Recommended Bidder or Proponent: Robert B. Somerville Co. Limited Contract Award Value: $10,614,108 net of all applicable taxes and charges $11,993,942 including HST and all applicable charges $10,800,916 net of HST recoveries The contract is expected to start on the date of award and end in December 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call 247-2018 Description: Watermain CIPP Lining in Etobicoke York District, Wards 2, 3, and 7, Contract No. 19TW-CTS-03CWD Recommended Bidder or Proponent: Robert B. Somerville Co. Limited Contract Award Value: $10,614,108 net of all applicable taxes and charges $11,993,942 including HST and all applicable charges $10,800,916 net of HST recoveries The contract is expected to start on the date of award and end in December 2021.
BA16.7adopted
Call Issued: December 20, 2018 Call Closed: January 18, 2019 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received for Contract Number 3204-18-7249 including bid price Bidder Name Bid Price (including H.S.T.) Distinct Concrete Cutting Inc. $354,707.00 Accrue Contracting Ltd. $467,820.00 Rabcon Contractors Ltd. $844,650.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 7, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 3204-18-7249 Description: The non-exclusive provision for Concrete Cutting and Coring Services complete with Operator as required by Toronto Water (emergency and planned work) on lands and road allowances in construction district "Toronto East York and Scarborough" from date of award to November 30, 2019 with the option to renew for three (3) additional one (1) year periods. Should the option years be exercised, the General Manager, Toronto Water will request the Chief Purchasing Officer to process the renewals under the same terms and conditions, with the exception of any price adjustment. Recommended Bidder: Distinct Concrete Cutting Inc. Contract Award Value: $313,900 net of all applicable taxes and charges $354,707 including all applicable taxes and charges $319,425 net of HST recoveries Contract is expected to start on the date of award and end on November 30, 2019. Option Year 1 - December 1, 2019 to November 30, 2020 $323,317 net of all applicable taxes and charges $365,348 including all applicable taxes and charges $329,007 net of HST recoveries Option Year 2 - December 1, 2020 to November 30, 2021 $333,017 net of all applicable taxes and charges $376,309 including all applicable taxes and charges $338,878 net of HST recoveries Option Year 3 - December 1, 2021 to November 30, 2022 $343,007 net of all applicable taxes and charges $387,598 including all applicable taxes and charges $349,044 net of HST recoveries The total potential contract award including all option years is $1,336,354 net of HST recoveries, $1,313,241 net of all taxes and charges and $1,483,962 including all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 3204-18-7249 Description: The non-exclusive provision for Concrete Cutting and Coring Services complete with Operator as required by Toronto Water (emergency and planned work) on lands and road allowances in construction district "Toronto East York and Scarborough" from date of award to November 30, 2019 with the option to renew for three (3) additional one (1) year periods. Should the option years be exercised, the General Manager of Toronto Water will request the Chief Purchasing to process the renewals under the same terms and conditions, with the exception of any price adjustment. Recommended Bidder: Distinct Concrete Cutting Inc. Contract Award Value: $313,900 net of all applicable taxes and charges $354,707 including all applicable taxes and charges $319,425 net of HST recoveries Contract is expected to start on the date of award and end on November 30, 2019. Option Year 1 - December 1, 2019 to November 30, 2020 $323,317 net of all applicable taxes and charges $365,348 including all applicable taxes and charges $329,007 net of HST recoveries Option Year 2 - December 1, 2020 to November 30, 2021 $333,017 net of all applicable taxes and charges $376,309 including all applicable taxes and charges $338,878 net of HST recoveries Option Year 3 - December 1, 2021 to November 30, 2022 $343,007 net of all applicable taxes and charges $387,598 including all applicable taxes and charges $349,044 net of HST recoveries The total potential contract award including all option years is $1,336,354 net of HST recoveries, $1,313,241 net of all taxes and charges and $1,483,962 including all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA16.8adopted
Call Issued: November 28, 2018 Call Closed: January 3, 2019 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation Number 0901-18-0276 including bid price Bidder Name Base Bid Price (including 25 percent miscellaneous and H.S.T.) Advantage Fitness Sales Inc. $680,740 Stak Fitness $705,285 National Fitness Products of Canada Inc. $9,899,857
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 6, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 0901-18-0276 Description: For the for the non-exclusive supply of materials, labour supplies, parts and equipment required for the Fitness Equipment Preventative Maintenance and Repair; delivery, installation, warranty of High Commercial Fitness Equipment and removal/disposal of existing fitness equipment from the date of award to February 29, 2020; with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager, Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Advantage Fitness Sales Inc. Contract Award Value: $602,425 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $680,740 including HST and all applicable charges $613,027 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2020. Option Year 1 (March 1, 2020 to February 28, 2021) $620,497 net of all applicable taxes and charges (including 25 percent for misc. items) $701,162 including HST and all applicable charges $631,418 net of HST recoveries Option Year 2 (March 1, 2021 to February 28, 2022) $639,112 net of all applicable taxes and charges (including 25 percent for misc. items) $722,197 including HST and all applicable charges $650,361 net of HST recoveries Option Year 3 (March 1, 2022 to February 28, 2023) $658,286 net of all applicable taxes and charges (including 25 percent for misc. items) $743,863 including HST and all applicable charges $669,871 net of HST recoveries Option Year 4 (March 1, 2023 to February 28, 2024) $678,034 net of all applicable taxes and charges (including 25 percent for misc. items) $766,179 including HST and all applicable charges $689,967 net of HST recoveries The total potential award amount including all option years for contract award is $3,198,354 net of HST recoveries, $3,614,141 including all applicable taxes and charges and $3,198,354 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 0901-18-0276 Description: For the for the non-exclusive supply of materials, labour supplies, parts and equipment required for the Fitness Equipment Preventative Maintenance and Repair; delivery, installation, warranty of High Commercial Fitness Equipment and removal/disposal of existing fitness equipment from the date of award to February 29, 2020; with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division (PMMD) will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions Recommended Bidder: Advantage Fitness Sales Inc. Contract Award Value: $602,425 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $680,740 including HST and all applicable charges $613,027 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2020 Option Year 1 (March 1, 2020 to February 28, 2021) $620,497 net of all applicable taxes and charges (including 25 percent for misc. items) $701,162 including HST and all applicable charges $631,418 net of HST recoveries Option Year 2 (March 1, 2021 to February 28, 2022) $639,112 net of all applicable taxes and charges (including 25 percent for misc. items) $722,197 including HST and all applicable charges $650,361 net of HST recoveries Option Year 3 (March 1, 2022 to February 28, 2023) $658,286 net of all applicable taxes and charges (including 25 percent for misc. items) $743,863 including HST and all applicable charges $669,871 net of HST recoveries Option Year 4 (March 1, 2023 to February 28, 2024) $678,034 net of all applicable taxes and charges (including 25 percent for misc. items) $766,179 including HST and all applicable charges $689,967 net of HST recoveries The total potential award amount including all option years for contract award is $3,198,354 net of HST recoveries, $3,614,141 including all applicable taxes and charges and $3,198,354 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.