Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA18.1adopted
Solicitation Issued: October 24, 2022 Solicitation Closed: January 31, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (Excluding H.S.T) JOE PACE AND SONS CONTRACTING INC.* $1,894,300.00 ROSSCLAIR CONTRACTORS INC. $1,948,700.00 M.J. DIXON CONSTRUCTION $2,123,000.00 CENTURY GROUP INC. $2,218,283.87 ANACOND CONTRACTING INC. $2,264,629.00 RITESTART LIMITED $2,440,200.00 * Pursuant to the Request for Tender document the award price on page 1 includes Contingency Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3459854144 Description: For the supply and delivery of all Labour and Materials necessary for the Interior renovation at Jesse Ketchum Child Care Centre located at 7 Berryman Street Toronto. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $2,151,895 net of all applicable taxes and charges $2,431,641 including HST and applicable charges $2,189,768 net of HST recoveries Contract is expected to start on the date of award and end December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3459854144 Description: For the supply and delivery of all Labour and Materials necessary for the Interior renovation at Jesse Ketchum Child Care Centre located at 7 Berryman Street Toronto. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $2,151,895 net of all applicable taxes and charges $2,431,641 including HST and applicable charges $2,189,768 net of HST recoveries Contract is expected to start on the date of award and end December 31, 2023.
BA18.2adopted
Solicitation Issued: November 4, 2022 Solicitation Closed: December 12, 2022 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Bids Received: Cherie Ng Architect Inc.* Entuitive Corporation IBI Group Professional Services (Canada) Inc * PMA Project Controls Canada ULC* Read Jones Christoffersen Ltd. Stile Architect Inc.* Workshop Architecture Inc. *Suppliers that did not achieve the minimum technical score were not considered for the pricing stage. Range of Scores: 84.70 - 88.13 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3580115515 Description: For the provision of Program Management and Project Services to support the development of Shelter, Support and Housing Administration's programs including full design, and construction contract administration services. The terms of the multi-use pre-qualified list will be for a period of three (3) years from the date of award with no option year. The City shall permit additional Respondents to be pre-qualified to provide the Services at least annually, subject to the same terms and conditions as the Master Agreement. For Individual work assignments under $500,000, including provisional and/or contingency allowance (where applicable), but excluding HST will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier. For Individual work assignments valued over $500,000, including provisional and/or contingency allowance (where applicable), but excluding HST, Request for Quotations will be issued through Purchasing and Materials Management Division to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City's Purchasing Bylaw, Policy and Procedure. The Bid Award Panel report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier. Recommended Suppliers: Read Jones Christoffersen Ltd. Workshop Architecture Inc. Entuitive Corporation Contract Award Value: Read Jones Christoffersen Ltd. $6,600,000 net of all applicable taxes and charges $7,458,000 including HST and all applicable charges $6,716,160 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2026. Workshop Architecture Inc. $6,600,000 net of all applicable taxes and charges $7,458,000 including HST and all applicable charges $6,716,160 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2026. Entuitive Corporation $6,600,000 net of all applicable taxes and charges $7,458,000 including HST and all applicable charges $6,716,160 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2026. The combined total potential contract award identified in this report over the three (3) year term is $19,800,000 net of all applicable taxes and charges, $22,374,000 including HST and applicable charges. The combined total potential cost to the City is $20,148,480 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3580115515 Description: For the provision of Program Management and Project Services to support the development of Shelter, Support and Housing Administration's programs including full design, and construction contract administration services. The terms of the multi-use pre-qualified list will be for a period of three (3) years from the date of award with no option year. The City shall permit additional Respondents to be pre-qualified to provide the Services at least annually, subject to the same terms and conditions as the Master Agreement. For Individual work assignments under $500,000, including provisional and/or contingency allowance (where applicable), but excluding HST will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier. For Individual work assignments valued over $500,000, including provisional and/or contingency allowance (where applicable), but excluding HST, Request for Quotations will be issued through Purchasing and Materials Management Division to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City's Purchasing Bylaw, Policy and Procedure. The Bid Award Panel report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier. Recommended Suppliers: Read Jones Christoffersen Ltd. Workshop Architecture Inc. Entuitive Corporation Contract Award Value: Read Jones Christoffersen Ltd. $6,600,000 net of all applicable taxes and charges $7,458,000 including HST and all applicable charges $6,716,160 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2026. Workshop Architecture Inc. $6,600,000 net of all applicable taxes and charges $7,458,000 including HST and all applicable charges $6,716,160 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2026. Entuitive Corporation $6,600,000 net of all applicable taxes and charges $7,458,000 including HST and all applicable charges $6,716,160 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2026. The combined total potential contract award identified in this report over the three (3) year term is $19,800,000 net of all applicable taxes and charges, $22,374,000 including HST and applicable charges. The combined total potential cost to the City is $20,148,480 net of HST recoveries.
BA18.3adopted
Solicitation Issued: July 18, 2022 Solicitation Closed: August 17, 2022 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Bids Received Supplier Name 614128 Ontario Ltd. o/a Trisan Construction Clearway Construction Inc. N.S.J. Waterworx Group Ltd. OJCR Construction Ltd.* Rabcon Contractors Ltd. Utility Force Construction Inc. *Pursuant to the Request for Proposal document, the contract award value includes contingency. Range of Scores: 44-100 points based on Price Proposal value. To score the Price Proposal the City used the following formula: Proponent's score (PS) is the lowest price (LP) divided by proponent's price (PP) times 100, i.e., PS=LP/PP x 100. The City used the two-envelope system for this Negotiated Request for Proposal. Prior to opening the Price Proposals all proponents had been evaluated based on their relevant experience, past performance and assigned personnel capability to deliver the work. Those who passed the minimum score of 70 out of 100 were admitted the Price Proposal evaluation stage.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3585949674, Service Area A, Contract Number 22TW-DC-303OCS (Part A) and Contract Number 22TW-DC-308OCS (Part B) Description: General Sewer and Watermain Construction Related Activities for Residential Water and Sewer Service Connections (Part A, Contract Number 22TW-DC-303OCS) and New Industrial, Commercial, and Institutional (ICI) (Part B, Contract Number 22TW-DC-308OCS) for Toronto and East York Districts for Service Area A Wards: 4, 9, 11 and 12 from date of award to February 29, 2024, with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: OJCR Construction Ltd. Contract Award Value: Part A - OJCR Construction Ltd. $2,148,646 net of all applicable taxes and charges $2,427,970 including all applicable taxes and charges $2,186,462 net of HST recoveries Contract is expected to start on the date of award to February 29, 2024. Option Period 1 (March 1, 2024 to February 28, 2025) $2,213,105 net of all applicable taxes and charges $2,500,809 including all applicable taxes and charges $2,252,056 net of HST recoveries Option Period 2 (March 1, 2025 to February 28, 2026) $2,279,498 net of all applicable taxes and charges $2,575,833 including all applicable taxes and charges $2,319,618 net of HST recoveries The total contract award for OJCR Construction Ltd. including all option periods is $6,641,250 net of all applicable taxes and charges and $7,504,612 including all applicable taxes and charges. The total potential cost to the City including the option period for OJCR Construction Ltd. is $6,758,136 net of HST recoveries. Part B - OJCR Construction Ltd. $3,505,250 net of all applicable taxes and charges $3,960,932 including all applicable taxes and charges $3,566,942 net of HST recoveries Contract is expected to start on the date of award to February 29, 2024. Option Period 1 (March 1, 2024 to February 28, 2025) $3,610,407 net of all applicable taxes and charges $4,079,760 including all applicable taxes and charges $3,673,951 net of HST recoveries Option Period 2 (March 1, 2025 to February 28, 2026) $3,718,720 net of all applicable taxes and charges $4,202,153 including all applicable taxes and charges $3,784,169 net of HST recoveries The total contract award for OJCR Construction Ltd. including all option periods is $10,834,377 net of all applicable taxes and charges and $12,242,846 including all applicable taxes and charges. The total potential cost to the City including the option period for OJCR Construction Ltd. is $11,025,062 net of HST recoveries. The total potential contact award including all option period is $17,475,627 net of all taxes and charges and $19,747,459 including all applicable taxes and charges. The total potential cost to the City including the option period for both parts is $17,783,198 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3585949674, Service Area A, Contract Number 22TW-DC-303OCS (Part A) and Contract Number 22TW-DC-308OCS (Part B) Description: General Sewer and Watermain Construction Related Activities for Residential Water and Sewer Service Connections (Part A, Contract Number 22TW-DC-303OCS) and New Industrial, Commercial, and Institutional (ICI) (Part B, Contract Number 22TW-DC-308OCS) for Toronto and East York Districts for Service Area A Wards: 4, 9, 11 and 12 from date of award to February 29, 2024, with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: OJCR Construction Ltd. Contract Award Value: Part A - OJCR Construction Ltd. $2,148,646 net of all applicable taxes and charges $2,427,970 including all applicable taxes and charges $2,186,462 net of HST recoveries Contract is expected to start on the date of award to February 29, 2024. Option Period 1 (March 1, 2024 to February 28, 2025) $2,213,105 net of all applicable taxes and charges $2,500,809 including all applicable taxes and charges $2,252,056 net of HST recoveries Option Period 2 (March 1, 2025 to February 28, 2026) $2,279,498 net of all applicable taxes and charges $2,575,833 including all applicable taxes and charges $2,319,618 net of HST recoveries The total contract award for OJCR Construction Ltd. including all option periods is $6,641,250 net of all applicable taxes and charges and $7,504,612 including all applicable taxes and charges. The total potential cost to the City including the option period for OJCR Construction Ltd. is $6,758,136 net of HST recoveries. Part B - OJCR Construction Ltd. $3,505,250 net of all applicable taxes and charges $3,960,932 including all applicable taxes and charges $3,566,942 net of HST recoveries Contract is expected to start on the date of award to February 29, 2024. Option Period 1 (March 1, 2024 to February 28, 2025) $3,610,407 net of all applicable taxes and charges $4,079,760 including all applicable taxes and charges $3,673,951 net of HST recoveries Option Period 2 (March 1, 2025 to February 28, 2026) $3,718,720 net of all applicable taxes and charges $4,202,153 including all applicable taxes and charges $3,784,169 net of HST recoveries The total contract award for OJCR Construction Ltd. including all option periods is $10,834,377 net of all applicable taxes and charges and $12,242,846 including all applicable taxes and charges. The total potential cost to the City including the option period for OJCR Construction Ltd. is $11,025,062 net of HST recoveries. The total potential contact award including all option period is $17,475,627 net of all taxes and charges and $19,747,459 including all applicable taxes and charges. The total potential cost to the City including the option period for both parts is $17,783,198 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
BA18.4adopted
Solicitation Issued: August 29, 2022 Solicitation Closed: December 8, 2022 Number of Addenda Issued: Fifteen (15) Number of Bids: Ten (10) Table 2: Summary of Bids received including bid price Supplier Name Bid Price (excluding H.S.T.) Orin Contractors Corp* $1,125,000.00 IL Duca Contracting Inc. $1,168,888.00** Aqua Tech Solutions Inc. $1,281,168.00 Infrastructure Coatings (Ontario) Corporation $1,295,342.38 Pave-Al Limited $1,422,244.50 Sanscon Construction Limited $1,569,160.00 Fermar Paving Limited $1,633,702.36 Bevcon Construction & Paving Ltd. $1,783,342.50 Mo Raquib Farooqui Hedge Fund Bankers Law Corporation* - Neptune Security Services Inc.* - *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3624854894, Contract Number 22ECS-TI-16MR Description: New Sidewalk Construction on North Queen Street from Eastside Drive to The East Mall. Recommended Supplier: IL Duca Contracting Inc. Contract Award Value: $1,285,777 net of all applicable taxes and charges $1,452,928 including HST and all applicable charges $1,308,406 net of HST recoveries Contract is expected to start on date of award and end on June 13, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3624854894, Contract Number 22ECS-TI-16MR Description: New Sidewalk Construction on North Queen Street from Eastside Drive to The East Mall. Recommended Supplier: IL Duca Contracting Inc. Contract Award Value: $1,285,777 net of all applicable taxes and charges $1,452,928 including HST and all applicable charges $1,308,406 net of HST recoveries Contract is expected to start on date of award and end on June 13, 2023.
BA18.5adopted
Solicitation Issued: October 12, 2022 Solicitation Closed: December 9, 2022 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Proposals Received for Ariba Document Number 3692712789 Supplier Name Aquafor Beech Limited* GEO Morphix Ltd. GHD Limited Matrix Solutions Incorporated * Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: 72.49 - 86.26
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposals, Ariba Document Number 3692712789, Contract Number RFP-21ECS-LU-04SM Description: Professional Engineering Services for the Protection of Sanitary Infrastructure in North Park Creek, West Humber River, and German Mills Creek. Recommended Supplier: Aquafor Beech Limited Contract Award Value: $1,784,673 net of all applicable taxes and charges $2,016,680 including HST and all applicable charges $1,816,083 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2032.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals, Ariba Document Number 3692712789, Contract Number RFP-21ECS-LU-04SM Description: Professional Engineering Services for the Protection of Sanitary Infrastructure in North Park Creek, West Humber River, and German Mills Creek. Recommended Supplier: Aquafor Beech Limited Contract Award Value: $1,784,673 net of all applicable taxes and charges $2,016,680 including HST and all applicable charges $1,816,083 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2032.
BA18.6adopted
Solicitation Issued: December 7, 2022 Solicitation Closed: January 31, 2023 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* Lot 1 (Central Group) Lot 2 (East Group) Lot 3 (West Group) Wilcox Door Service $491,225.00 $452,290.00 $428,945.00 * The Bid Price is based on the quantity for the first year.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3711927335 Description: For the non-exclusive provision of overhead door maintenance services, including maintenance and repair of overhead doors, electrically operated sliding gates, fire doors, dock levelers, and parking lot arms, and all connected components, for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation 3. Solid Waste Management Services 4. Toronto Water 5. Seniors Services and Long-Term Care 6. Shelter, Support and Housing Administration The award is for an initial contract period of three (3) years from May 1, 2023 to March 31, 2026, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wilcox Door Service Inc. Contract Award Value: $4,667,240 net of all applicable taxes and charges (including 6.17 percent contingency) $5,273,981 including HST and all applicable charges $4,749,383 net of HST recoveries Contract is expected to start on May 1, 2023 and end on March 31, 2026. Option Year 1 - From April 1, 2026 to March 31, 2027 $1,602,419 net of all applicable taxes and charges (including 6.17 percent contingency) $1,810,733 including HST and all applicable charges $1,630,622 net of HST recoveries Option Year 2 - From April 1, 2027 to March 31, 2028 $1,650,492 net of all applicable taxes and charges (including 6.17 percent contingency) $1,865,055 including HST and all applicable charges $1,679,540 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3711927335 Description: For the non-exclusive provision of overhead door maintenance services, including maintenance and repair of overhead doors, electrically operated sliding gates, fire doors, dock levelers, and parking lot arms, and all connected components, for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation 3. Solid Waste Management Services 4. Toronto Water 5. Seniors Services and Long-Term Care 6. Shelter, Support and Housing Administration The award is for an initial contract period of three (3) years from May 1, 2023 to March 31, 2026, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wilcox Door Service Inc. Contract Award Value: $4,667,240 net of all applicable taxes and charges (including 6.17 percent contingency) $5,273,981 including HST and all applicable charges $4,749,383 net of HST recoveries Contract is expected to start on May 1, 2023 and end on March 31, 2026. Option Year 1 - From April 1, 2026 to March 31, 2027 $1,602,419 net of all applicable taxes and charges (including 6.17 percent contingency) $1,810,733 including HST and all applicable charges $1,630,622 net of HST recoveries Option Year 2 - From April 1, 2027 to March 31, 2028 $1,650,492 net of all applicable taxes and charges (including 6.17 percent contingency) $1,865,055 including HST and all applicable charges $1,679,540 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period.
BA18.7adopted
Solicitation Issued: November 8, 2022 Solicitation Closed: December 22, 2022 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of bids received including base bid price Supplier Name Base Bid Price (excluding H.S.T. and contingency) Pine Valley Corporation $5,432,110.91 * 671860 Ontario Inc. operating as Somerville Construction $5,528,355.92 ** Rutherford Contracting Ltd. $5,744,233.06 Pursuant to the Request for Tender document the contract award value includes Contingency. * Bid was deemed Non-Compliant. ** Pursuant to the Request for Tender the compliant low-bid was descoped to meet budget.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 9, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3724611101, Contract Number 22-PFR-195 Description: For the Supply and Delivery of all Labour, Materials, Equipment and Supervision required to complete the Yonge Street Linear Parks Improvements (George Hislop and Norman Jewison Parks), on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: 671860 Ontario Inc. operating as Somerville Construction Contract Award Value: $5,355,317 net of all applicable taxes and charges $6,051,508 including HST and all applicable charges $5,449,571 net of HST recoveries The contract is expected to start following the date of award and end by December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3724611101, Contract Number 22-PFR-195 Description: For the Supply and Delivery of all Labour, Materials, Equipment and Supervision required to complete the Yonge Street Linear Parks Improvements (George Hislop and Norman Jewison Parks), on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: 671860 Ontario Inc. operating as Somerville Construction Contract Award Value: $5,355,317 net of all applicable taxes and charges $6,051,508 including HST and all applicable charges $5,449,571 net of HST recoveries The contract is expected to start following the date of award and end by December 31, 2023.