Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA189.1adopted
Solicitation Issued: November 10, 2021 Solicitation Closed: January 28, 2022 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Table 2: Summary of Bids Received Supplier Name Aecom Canada Ltd. Black & Veatch Canada Company GHD Limited Hatch Ltd. RV Anderson Associates Limited Range of Scores: 64.95 - 82.17
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3234668279, Contract Number RFP-21ECS-MI-01HU Description: Aeration Blower System Upgrades at the Humber Treatment Plant Recommended Supplier: GHD Limited Contract Award Value: $12,703,574 net of all applicable taxes and charges $14,355,039 including HST and all applicable charges $12,927,157 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3234668279, Contract Number RFP-21ECS-MI-01HU Description: Aeration Blower System Upgrades at the Humber Treatment Plant Recommended Supplier: GHD Limited Contract Award Value: $12,703,574 net of all applicable taxes and charges $14,355,039 including HST and all applicable charges $12,927,157 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2029.
BA189.2adopted
Solicitation Issued: March 2, 2022 Solicitation Closed: April 5, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Document Number Doc3281782818 including Total Base Bid Price Supplier Name Bid Price (excluding H.S.T.) Trevor Owen Ltd. $163,799.50* 123 Fournisseur Medicales Inc.** $313,362,624.20 *Pursuant to the Request for Quotation document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number Doc3281782818 Description: For the non-exclusive design, supply, wash, repairs and fabrication of various types of Equipment Bags and Medical bags for Toronto Paramedic Services and Toronto Fire Services, from July 1, 2022, to June 30, 2023, with the option to renew the contract for four (4) additional, separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Chief of Toronto Paramedic Services and Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Trevor Owen Limited Contract Award Value: $204,749 net of all applicable taxes and charges $231,367 including HST and all applicable charges $208,353 net of HST recoveries Contract is expected to start on July 1, 2022 and end on June 30, 2023. Option Year 1: July 1, 2023 to June 30, 2024 $210,892 net of all applicable taxes and charges $238,308 including HST and all applicable charges $214,604 net of HST recoveries Option Year 2: July 1, 2024 to June 30, 2025 $217,219 net of all applicable taxes and charges $245,457 including HST and all applicable charges $221,042 net of HST recoveries Option Year 3: July 1, 2025 to June 30, 2026 $223,735 net of all applicable taxes and charges $252,821 including HST and all applicable charges $227,673 net of HST recoveries Option Year 4: July 1, 2026 to June 30, 2027 $230,447 net of all applicable taxes and charges $260,405 including HST and all applicable charges $234,503 net of HST recoveries The total potential contract award including all option years is $1,106,174 net of HST recoveries, $1,228,358 including all applicable taxes and charges and $1,087,042, net of all applicable taxes and charges. The above cost calculations reflect an estimated 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number Doc3281782818 Description: For the non-exclusive design, supply, wash, repairs and fabrication of various types of Equipment Bags and Medical bags for Toronto Paramedic Services and Toronto Fire Services, from July 1, 2022, to June 30, 2023, with the option to renew the contract for four (4) additional, separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Chief of Toronto Paramedic Services and Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Trevor Owen Limited Contract Award Value: $204,749 net of all applicable taxes and charges $231,367 including HST and all applicable charges $208,353 net of HST recoveries Contract is expected to start on July 1, 2022 and end on June 30, 2023. Option Year 1: July 1, 2023 to June 30, 2024 $210,892 net of all applicable taxes and charges $238,308 including HST and all applicable charges $214,604 net of HST recoveries Option Year 2: July 1, 2024 to June 30, 2025 $217,219 net of all applicable taxes and charges $245,457 including HST and all applicable charges $221,042 net of HST recoveries Option Year 3: July 1, 2025 to June 30, 2026 $223,735 net of all applicable taxes and charges $252,821 including HST and all applicable charges $227,673 net of HST recoveries Option Year 4: July 1, 2026 to June 30, 2027 $230,447 net of all applicable taxes and charges $260,405 including HST and all applicable charges $234,503 net of HST recoveries The total potential contract award including all option years is $1,106,174 net of HST recoveries, $1,228,358 including all applicable taxes and charges and $1,087,042, net of all applicable taxes and charges. The above cost calculations reflect an estimated 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
BA189.3adopted
Solicitation Issued: March 30, 2022 Solicitation Closed: May 9, 2022 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received Suppliers Bid Price (excluding H.S.T.) Maple-Crete Inc. $939,629.00* PTR Paving Inc. $991,371.05 Aqua Tech Solutions Inc $1,143,209.00 Sanscon Construction Ltd. $1,146,527.50 Ferpac Paving Inc $1,189,526.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19. 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3401906163, Contract Number 22TR-OM-104-SC-TM Description: General Maintenance including Repairs to Roads, Sidewalks, Curbs, Wheelchair Ramps, Concrete Pads, and Tactile Walking Surface Plate Indicators within the Scarborough District (Wards 20, 21 and 24). Recommended Supplier: Maple-Crete Inc. Contract Award Value: $989,629 net of all applicable taxes and charges $1,118,281 including HST and all applicable charges $1,007,047 net of HST recoveries Contract is expected to start on July 25th, 2022 and end on December 31st, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3401906163, Contract Number 22TR-OM-104-SC-TM Description: General Maintenance including Repairs to Roads, Sidewalks, Curbs, Wheelchair Ramps, Concrete Pads, and Tactile Walking Surface Plate Indicators within the Scarborough District (Wards 20, 21 and 24). Recommended Supplier: Maple-Crete Inc. Contract Award Value: $989,629 net of all applicable taxes and charges $1,118,281 including HST and all applicable charges $1,007,047 net of HST recoveries Contract is expected to start on July 25th, 2022 and end on December 31st, 2022.
BA189.4adopted
Solicitation Issued: March 30th, 2022 Solicitation Closed: April 20th, 2022 Number of Addenda Issued: One (1) Number of Bids: 3 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) RAFAT GENERAL CONTRACTOR INC. $856,460* AQUA TECH SOLUTIONS INC. $901,448 PTR PAVING $1,230,588 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3408127599 and Contract No. 22TR-OM-105-SC-TB Description: Minor Bridge Repairs including Bridge Flushing of various bridge locations and repairs to Retaining Walls within the Scarborough District (Wards 20, 21, 22, 23, 24 and 25). Recommended Supplier: Rafat General Contractor Inc. Contract Award Value: $871,460 net of all applicable taxes and charges $984,750 including HST and all applicable charges $886,798 net of HST recoveries Contract is expected to start on June 20th, 2022 and end on December 31st, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3408127599 and Contract No. 22TR-OM-105-SC-TB Description: Minor Bridge Repairs including Bridge Flushing of various bridge locations and repairs to Retaining Walls within the Scarborough District (Wards 20, 21, 22, 23, 24 and 25). Recommended Supplier: Rafat General Contractor Inc. Contract Award Value: $871,460 net of all applicable taxes and charges $984,750 including HST and all applicable charges $886,798 net of HST recoveries Contract is expected to start on June 20th, 2022 and end on December 31st, 2022.
BA189.5adopted
Solicitation Issued: March 31, 2022 Solicitation Closed: April 26, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) PTR Paving Inc. $1,283,305* Vaughan Paving Ltd. $1,288,718 Aqua Tech Solutions Inc $1,437,646 Frepac Paving Inc $1,743,078 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3415006669, Contract 22TR-OM-101-NY-TU Description: Work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways, boulevards, and sidewalk accessibility ramps within the City of Toronto right-of-way on local, collector and arterial roads. Work may also include development / infill related work such as driveway access ramps, i.e. ramp runs. Work under this Contract will be in Wards 6, 8, 15, 16, 17 and 18 in the North York District of the City of Toronto, work areas are illustrated in the enclosed map. Work is not limited exclusively to the above mentioned Wards / work areas; at the discretion of the Contract Administrator it may be deemed necessary to schedule work in other wards / work areas of the City of Toronto. Recommended Supplier: PTR Paving Inc. Contract Award Value: $1,348,305 net of all applicable taxes and charges $1,523,585 Including HST and all applicable charges $1,372,035 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3415006669, Contract 22TR-OM-101-NY-TU Description: Work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways, boulevards, and sidewalk accessibility ramps within the City of Toronto right-of-way on local, collector and arterial roads. Work may also include development / infill related work such as driveway access ramps, i.e. ramp runs. Work under this Contract will be in Wards 6, 8, 15, 16, 17 and 18 in the North York District of the City of Toronto, work areas are illustrated in the enclosed map. Work is not limited exclusively to the above mentioned Wards / work areas; at the discretion of the Contract Administrator it may be deemed necessary to schedule work in other wards / work areas of the City of Toronto. Recommended Supplier: PTR Paving Inc. Contract Award Value: $1,348,305 net of all applicable taxes and charges $1,523,585 Including HST and all applicable charges $1,372,035 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2022.
BA189.6adopted
Solicitation Issued: April 7, 2022 Solicitation Closed: April 27, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) MAPLE-CRETE INC $3,385,391.75* PTR PAVING $3,522,587.00 AQUA TECH SOLUTIONS INC $3,979,524.00 SANSCON CONSTRUCTION LIMITED $4,140,275.00 FERPAC PAVING INC $4,653,665.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3436251680, Contract Number 22TR-OM-116-NY-TM Description: General Maintenance Repairs to Roads and Sidewalks including Guide Rail Repairs at Various Locations in the City of Toronto Recommended Supplier: Maple-Crete Inc. Contract Award Value: $3,555,392 net of all applicable taxes and charges $4,017,593 including HST and all applicable charges $3,617,967 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3436251680, Contract Number 22TR-OM-116-NY-TM Description: General Maintenance Repairs to Roads and Sidewalks including Guide Rail Repairs at Various Locations in the City of Toronto Recommended Supplier: Maple-Crete Inc. Contract Award Value: $3,555,392 net of all applicable taxes and charges $4,017,593 including HST and all applicable charges $3,617,967 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA189.7adopted
Solicitation Issued: February 23, 2022 Solicitation Closed: April 5, 2022 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) R&R Tarp Repair Service $1,436,375.00* * Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 19, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3345645359 Description: For the non-exclusive supply of all labour, equipment, materials, transportation and incidentals necessary for the supply of Products including mobile installation and repair of Tarpaulins and Tarpaulin Mechanisms on Open Top Trailers, Roll-Off Bins and Dump Trucks for the Solid Waste Management Services for a period of three (3) years starting on June 1, 2022, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of the Solid Waste Management Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: R&R Tarp Repair Service Contract Award Value: $1,580,013 net of all applicable taxes and charges $1,785,414 including HST and all applicable charges $1,607,821 net of HST recoveries Contract is expected to start on June 1, 2022 and end on May 31, 2025. Option Year 1 (June 1, 2025 - May 31, 2026): $525,172 net of all applicable taxes and charges $593,444 including HST and all applicable charges $534,415 net of HST recoveries Option Year 2 (June 1, 2026 - May 31, 2027): $525,172 net of all applicable taxes and charges $593,444 including HST and all applicable charges $534,415 net of HST recoveries The total potential contract award, including all option years is $2,972,303 including all applicable taxes and charges and $2,630,356 net of all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,676,651 net of HST recoveries The Contract Award Value identified above, includes 10% for Miscellaneous Items applied to the Initial Term and Option Years, all in accordance with the Request for Quotation requirements.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3345645359 Description: For the non-exclusive supply of all labour, equipment, materials, transportation and incidentals necessary for the supply of Products including mobile installation and repair of Tarpaulins and Tarpaulin Mechanisms on Open Top Trailers, Roll-Off Bins and Dump Trucks for the Solid Waste Management Services for a period of three (3) years starting on June 1, 2022, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of the Solid Waste Management Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: R&R Tarp Repair Service Contract Award Value: $1,580,013 net of all applicable taxes and charges $1,785,414 including HST and all applicable charges $1,607,821 net of HST recoveries Contract is expected to start on June 1, 2022 and end on May 31, 2025. Option Year 1 (June 1, 2025 - May 31, 2026): $525,172 net of all applicable taxes and charges $593,444 including HST and all applicable charges $534,415 net of HST recoveries Option Year 2 (June 1, 2026 - May 31, 2027): $525,172 net of all applicable taxes and charges $593,444 including HST and all applicable charges $534,415 net of HST recoveries The total potential contract award, including all option years is $2,972,303 including all applicable taxes and charges and $2,630,356 net of all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,676,651 net of HST recoveries The Contract Award Value identified above, includes 10% for Miscellaneous Items applied to the Initial Term and Option Years, all in accordance with the Request for Quotation requirements.