Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA209.1adopted
Solicitation Issued: June 2, 2022 Solicitation Closed: July 6, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price (excluding HST) Supplier Name Bid Price (excluding H.S.T.) WSP Canada Inc. $10,407,775.84* *Pursuant to the Request for Proposals document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 6, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposals, Ariba Document Number 3431092793 Description: For the provision of engineering services including monitoring, oversight and report of the operations, design, maintenance and construction of new cells and related facilities of the Green Lane Landfill. This Engineering Services contract award is for a five (5) year period with the option to extend the contract for one (1) additional two (2) year period. Should the option be exercised, then the General Manager of the Solid Waste Management Services will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: WSP Canada Inc. Contract Award Value: $9,793,578 net of all applicable taxes and charges $11,066,743 including HST and all applicable charges $9,965,945 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2027. Option Period (January 1, 2028 - December 31, 2029) $3,759,875 net of all applicable taxes and charges $4,248,658 including HST and all applicable charges $3,826,048 net of HST recoveries The total potential contract award, including the Optional Period is $15,315,401 including all applicable taxes and charges and $13,553,453 net of all applicable taxes and charges. The total potential cost to the City, including the optional Period is $13,791,993 net of HST recoveries. The above cost calculations reflects a 3 percent Consumer Price Index adjustment applied annually commencing on January 1, 2024, all in accordance with the Request for Proposals requirements.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals, Ariba Document Number 3431092793 Description: For the provision of engineering services including monitoring, oversight and report of the operations, design, maintenance and construction of new cells and related facilities of the Green Lane Landfill. This Engineering Services contract award is for a five (5) year period with the option to extend the contract for one (1) additional two (2) year period. Should the option be exercised, then the General Manager of the Solid Waste Management Services will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: WSP Canada Inc. Contract Award Value: $9,793,578 net of all applicable taxes and charges $11,066,743 including HST and all applicable charges $9,965,945 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2027. Option Period (January 1, 2028 - December 31, 2029) $3,759,875 net of all applicable taxes and charges $4,248,658 including HST and all applicable charges $3,826,048 net of HST recoveries The total potential contract award, including the Optional Period is $15,315,401 including all applicable taxes and charges and $13,553,453 net of all applicable taxes and charges. The total potential cost to the City, including the optional Period is $13,791,993 net of HST recoveries. The above cost calculations reflects a 3 percent Consumer Price Index adjustment applied annually commencing on January 1, 2024, all in accordance with the Request for Proposals requirements.
BA209.2adopted
Solicitation Issued: April 27, 2022 Solicitation Closed: June 17, 2022 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name Associated Engineering (Ont.) Ltd. CIMA Canada Inc. Clean Water Engineering Company Limited* R.V. Anderson Associates Limited** *Proponent did not meet minimum technical threshold. **Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: 75.38 - 79.90
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 6, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3432503661, Contract Number RFP-22ECS-MI-01HU Description: South Primary Tank Long and Cross Collector Replacements at the Humber Treatment Plant. Recommended Supplier: R.V. Anderson Associates Limited Contract Award Value: $3,794,917 net of all applicable taxes and charges $4,288,256 including HST and all applicable charges $3,861,708 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3432503661, Contract Number RFP-22ECS-MI-01HU Description: South Primary Tank Long and Cross Collector Replacements at the Humber Treatment Plant. Recommended Supplier: R.V. Anderson Associates Limited Contract Award Value: $3,794,917 net of all applicable taxes and charges $4,288,256 including HST and all applicable charges $3,861,708 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
BA209.3adopted
Solicitation Issued: May 18, 2022 Solicitation Closed: June 13, 2022 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Terraprobe Inc. $189,805.76* Applus+ RTD Quality Service Inc. $190,956.18 Arcanite Inc. $194,651.00 *Pursuant to the Request for Quotations the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 6, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3493250199, Contract Number RFQ-22ECS-MI-01WI Description: Non-exclusive supply of all labour, materials and equipment necessary for the Welds and Structural Steel Inspection for a period of one (1) year with the option to extend the Contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the Chief Engineer and Executive Director will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Terraprobe Inc. Contract Award Value: $227,767 net of all applicable taxes and charges $257,377 including HST and all applicable charges $231,776 net of HST recoveries Contract is expected to start on date award and end on October 4, 2023. Option Period 1 (October 5, 2023 to October 4, 2024) $227,767 net of all applicable taxes and charges $257,377 including HST and all applicable charges $231,776 net of HST recoveries Option Period 2 (October 5, 2024 to October 4, 2025) $227,767 net of all applicable taxes and charges $257,377 including HST and all applicable charges $231,776 net of HST recoveries The total contract award including all option periods is $683,301 net of all applicable taxes and charges and $772,130 including all applicable taxes and charges. The total potential cost to the City including the option periods is $695,327 net of HST recoveries. The above cost calculations for the option periods reflect a 100 percent increase of the total value of the contract.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3493250199, Contract Number RFQ-22ECS-MI-01WI Description: Non-exclusive supply of all labour, materials and equipment necessary for the Welds and Structural Steel Inspection for a period of one (1) year with the option to extend the Contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the Chief Engineer and Executive Director will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Terraprobe Inc. Contract Award Value: $227,767 net of all applicable taxes and charges $257,377 including HST and all applicable charges $231,776 net of HST recoveries Contract is expected to start on date award and end on October 4, 2023. Option Period 1 (October 5, 2023 to October 4, 2024) $227,767 net of all applicable taxes and charges $257,377 including HST and all applicable charges $231,776 net of HST recoveries Option Period 2 (October 5, 2024 to October 4, 2025) $227,767 net of all applicable taxes and charges $257,377 including HST and all applicable charges $231,776 net of HST recoveries The total contract award including all option periods is $683,301 net of all applicable taxes and charges and $772,130 including all applicable taxes and charges. The total potential cost to the City including the option periods is $695,327 net of HST recoveries. The above cost calculations for the option periods reflect a 100 percent increase of the total value of the contract.
BA209.4adopted
Solicitation Issued: June 30, 2022 Solicitation Closed: August 12, 2022 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Capital Sewer Services Inc. $5,244,982.00* Insituform Technologies Limited $8,800,353.50 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 6, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3513810553, Contract Number 22TW‐CTS‐08CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at Various Locations. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $6,031,729 net of all applicable taxes and charges $6,815,854 including HST and all applicable charges $6,137,888 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3513810553, Contract Number 22TW‐CTS‐08CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at Various Locations. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $6,031,729 net of all applicable taxes and charges $6,815,854 including HST and all applicable charges $6,137,888 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
BA209.5adopted
Solicitation Issued: August 23, 2022 Solicitation Closed: September 22, 2022 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) MCL - MISTER CHEMICAL LTD. $154,178 GT FRENCH $167,634 GLOBE GARMENT $178,820 STAPLES BUSINESS ADVANTAGE CANADA $183,755 CANADIAN BEARINGS LTD. $194,223 INTERCITY INDUSTRIAL SUPPLY LTD $216,299
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 6, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3613002340 Description: For the non-exclusive supply, delivery and warranty of Vileda to various Purchasing and Materials Management (Stores) locations from the date of award to September 30, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division (Stores) will monitor supplier performance during the duration of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: MCL - Mister Chemical Ltd. Contract Award Value: $192,723 net of all applicable taxes and charges (including 25 percent for miscellaneous) $217,777 including HST and all applicable charges $196,115 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $198,504 net of all applicable taxes and charges (including 25 percent for miscellaneous) $224,310 including HST and all applicable charges $201,999 net of HST recoveries Option Year 2 (October 1, 2024 to September 30, 2025) $204,460 net of all applicable taxes and charges (including 25 percent for miscellaneous) $231,039 including HST and all applicable charges $208,059 net of HST recoveries Option Year 3 (October 1, 2025 to September 30, 2026) $210,593 net of all applicable taxes and charges (including 25 percent for miscellaneous) $237,971 including HST and all applicable charges $214,300 net of HST recoveries Option Year 4 (October 1, 2026 to September 30, 2027) $216,911 net of all applicable taxes and charges (including 25 percent for miscellaneous) $245,110 including HST and all applicable charges $220,729 net of HST recoveries The total potential contract award identified in this report including all option years is $1,041,200 net of HST recoveries, $1,156,206 including all applicable taxes and charges and $1,023,192 net of all applicable taxes and charges. The total potential cost to the City is $1,041,200 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3613002340 Description: For the non-exclusive supply, delivery and warranty of Vileda to various Purchasing and Materials Management (Stores) locations from the date of award to September 30, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division (Stores) will monitor supplier performance during the duration of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: MCL - Mister Chemical Ltd. Contract Award Value: $192,723 net of all applicable taxes and charges (including 25 percent for miscellaneous) $217,777 including HST and all applicable charges $196,115 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $198,504 net of all applicable taxes and charges (including 25 percent for miscellaneous) $224,310 including HST and all applicable charges $201,999 net of HST recoveries Option Year 2 (October 1, 2024 to September 30, 2025) $204,460 net of all applicable taxes and charges (including 25 percent for miscellaneous) $231,039 including HST and all applicable charges $208,059 net of HST recoveries Option Year 3 (October 1, 2025 to September 30, 2026) $210,593 net of all applicable taxes and charges (including 25 percent for miscellaneous) $237,971 including HST and all applicable charges $214,300 net of HST recoveries Option Year 4 (October 1, 2026 to September 30, 2027) $216,911 net of all applicable taxes and charges (including 25 percent for miscellaneous) $245,110 including HST and all applicable charges $220,729 net of HST recoveries The total potential contract award identified in this report including all option years is $1,041,200 net of HST recoveries, $1,156,206 including all applicable taxes and charges and $1,023,192 net of all applicable taxes and charges. The total potential cost to the City is $1,041,200 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA209.6adopted
Solicitation Issued: August 24, 2022 Solicitation Closed: September 9, 2022 Number of Addenda Issued: None (0) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Powell (Richmond Hill) Contracting Limited $2,218,291* * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 5, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3629913326, Contract Number 22TR-OM-122-TEY-EX Description: Guide Rail Repairs on F.G. Gardiner Expressway and Don Valley Parkway. Recommended Supplier: Powell (Richmond Hill) Contracting Limited Contract Award Value: $2,318,291 net of all applicable taxes and charges $2,619,669 including HST and all applicable charges $2,359,093 net of HST recoveries Contract is expected to start on October 20, 2022 and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3629913326, Contract Number 22TR-OM-122-TEY-EX Description: Guide Rail Repairs on F.G. Gardiner Expressway and Don Valley Parkway. Recommended Supplier: Powell (Richmond Hill) Contracting Limited Contract Award Value: $2,318,291 net of all applicable taxes and charges $2,619,669 including HST and all applicable charges $2,359,093 net of HST recoveries Contract is expected to start on October 20, 2022 and end on December 31, 2022.