Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA61.1amended
Election of Vice Chair - Bid Award Panel
Election of the Vice Chair of the Bid Award Panel under Municipal Code Chapter 27, Council Procedures, Appendix A-2, for a term of office ending December 31, 2020, and until a successor is appointed.
The Bid Award Panel: 1. Elected the Chief Financial Officer and Treasurer, Finance and Treasury Services Designate as Vice Chair of the Bid Award Panel for a term of office starting January 2, 2020 and ending December 31, 2020, and until a successor is appointed.
BA61.2adopted
Call Issued: November 22, 2019 Call Closed: December 9, 2019 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Doc 2098187033 including bid price Bidder Name Bid Price (including H.S.T.) 1. Pave-Tar Construction Ltd. $596,477* 2. Aqua Tech Solution Inc. $767,965 3. Bridgecon Construction Ltd. $1,319,277 *This amount does not include the contingency amount of $70,000 net of all taxes and charges that was included in the Contract Award Value on Page 1, as permitted under the Terms and Conditions of the Tender document.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 24, 2019) from the Chief Purchasing Officer: Call Number: Tender No. Doc 2098187033, Contract No. 20TR-OM-204-TEY-TC Description: Chipping Loose Concrete from Bridges at Various Locations on Roads and Expressways in the Toronto and East York District. Recommended Bidder or Proponent: Pave-Tar Construction Ltd. Contract Award Value: $ 597,855 net of all applicable taxes and charges $ 675,577 including HST and all applicable charges $ 608,378 net of HST recoveries Contract is expected to start on January 1, 2020 and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. Doc 2098187033, Contract No. 20TR-OM-204-TEY-TC Description: Chipping Loose Concrete from Bridges at Various Locations on Roads and Expressways in the Toronto and East York District. Recommended Bidder or Proponent: Pave-Tar Construction Ltd. Contract Award Value: $ 597,855 net of all applicable taxes and charges $ 675,577 including HST and all applicable charges $ 608,378 net of HST recoveries Contract is expected to start on January 1, 2020 and end on December 31, 2020.
BA61.3adopted
Call Issued: May 30, 2019 Call Closed: July 10, 2019 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Proposals Received for Request for Proposal Number 9117-19-7089 Proponent Names 1. Cole Engineering Group Ltd.** 2. Green PI Inc.* 3. WSP Canada Group Limited *Proponent did not meet a mandatory requirement and was found non-compliant **Proponent did not meet the minimum technical threshold
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 17, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal Request for Proposal No. 9117-19-7089 Description: Professional Services for Watermain Rehabilitation and Cathodic Protection Program Management for Design, Construction and Post-Construction from the date of award for One year period providing Design Services in 2020 and Construction Services in 2021, with the option to renew the contract for two (2) additional separate one (1) year periods for both Design Services and Construction Services to be exercised at the sole discretion of the City and subject to budget approval. Should the option year(s) be exercised, then the General Manager of Toronto Water will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: WSP Canada Group Limited Contract Award Value: Date of award to December 31, 2021 (Design in 2020 and Construction in 2021) $6,337,007 net of all applicable taxes and charges $7,160.817 including HST and all applicable charges $6,448,538 net of HST recoveries Option Year 1 - January 1, 2021 to December 31, 2022 (Design in 2021 and Construction in 2022) $6,527,117 net of all applicable taxes and charges $7,375,642 including HST and all applicable charges $6,641,994 net of HST recoveries Option Year 2 - January 1, 2022 to December 31, 2023 (Design in 2022 and Construction in 2023) $6,722,930 net of all applicable taxes and charges $7,596,911 including HST and all applicable charges $6,841,254 net of HST recoveries *Award value includes a 3 percent CPI increase from the previous contract year. The total potential contract award including all option years is $19,587,052 net of all applicable taxes and charges. $22,133,369 including all applicable taxes and charges. The cost to the City is $19,931,784 net of HST recoveries. Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Purchasing Officer that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal Request for Proposal No. 9117-19-7089 Description: Professional Services for Watermain Rehabilitation and Cathodic Protection Program Management for Design, Construction and Post-Construction from the date of award for One year period providing Design Services in 2020 and Construction Services in 2021, with the option to renew the contract for two (2) additional separate one (1) year periods for both Design Services and Construction Services to be exercised at the sole discretion of the City and subject to budget approval. Should the option year(s) be exercised, then the General Manager of Toronto Water will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: WSP Canada Group Limited Contract Award Value: Date of award to December 31, 2021 (Design in 2020 and Construction in 2021) $6,337,007 net of all applicable taxes and charges $7,160.817 including HST and all applicable charges $6,448,538 net of HST recoveries Option Year 1 - January 1, 2021 to December 31, 2022 (Design in 2021 and Construction in 2022) $6,527,117 net of all applicable taxes and charges $7,375,642 including HST and all applicable charges $6,641,994 net of HST recoveries Option Year 2 - January 1, 2022 to December 31, 2023 (Design in 2022 and Construction in 2023) $6,722,930 net of all applicable taxes and charges $7,596,911 including HST and all applicable charges $6,841,254 net of HST recoveries *Award value includes a 3 percent CPI increase from the previous contract year. The total potential contract award including all option years is $19,587,052 net of all applicable taxes and charges. $22,133,369 including all applicable taxes and charges. The cost to the City is $19,931,784 net of HST recoveries. Contract is expected to start on date of award and end on December 31, 2023.
BA61.4adopted
Call Issued: October 2, 2019 Call Closed: October 28, 2019 Number of Addenda Issued: Three (3) Number of Bids: Eight (8) Table 2: Summary of Bids Received for RFP Doc No. 2007753935 (in alphabetical order) Proponent Name CBRE Ltd. Cushman and Wakefield* Deloitte LLP Gensler Architecture & Design Canada* IA Interior Architects* Mayhew Inc.* MovePlan USA* Stantec Consulting Ltd. *Did not meet minimum threshold for Stages 2A - Evaluation Criteria, and Stage 2B - Interview/Presentation in order to advance to Stage 3 - Cost of Services.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 23, 2019) from the Chief Purchasing Officer: Call Number: RFP Doc No. 2007753935 Description: The purpose of this Request for Proposal is to retain professional consultant services to support the development of the City of Toronto's Workplace Optimization Plan. The Workplace Optimization Plan will facilitate the transformation of the City's office portfolio into efficient, modern, and flexible workspaces that support collaboration, mobility, financial sustainability, and talent attraction/retention. Recommended Proponent: Deloitte LLP Contract Award Value: $598,504 net of all applicable taxes and charges $676,310 including HST and all applicable charges $609,038 net of HST recoveries Contract is expected to start on January 6, 2020 and end on July 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFP Doc No. 2007753935 Description: The purpose of this Request for Proposal is to retain professional consultant services to support the development of the City of Toronto's Workplace Optimization Plan. The Workplace Optimization Plan will facilitate the transformation of the City's office portfolio into efficient, modern, and flexible workspaces that support collaboration, mobility, financial sustainability, and talent attraction/retention. Recommended Proponent: Deloitte LLP Contract Award Value: $598,504 net of all applicable taxes and charges $676,310 including HST and all applicable charges $609,038 net of HST recoveries Contract is expected to start on January 6, 2020 and end on July 31, 2020.
BA61.5adopted
Call Issued: October 7, 2019 Call Closed: November 8, 2019 Number of Addenda Issued: 3 Number of Bids: 3 Table 2: Summary of Bids Received for Request for Quotation Doc2001885573 including bid price Bidder Name Bid Price rSolutions Corporation USD $529,181.10 TELUS Communications Inc. USD $568,645.90 Central Technology Services Corporation USD $602,632.55
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 23, 2019) from the Chief Purchasing Officer: Call Number: Doc Number 2001885573 Description: For RFQ 3405-19-0272 the supply and delivery of a net new FireEye Web Malware Protection Appliance and support and maintenance services for the City of Toronto's Information and Technology Division for a period of three (3) years from date of delivery, with the option to renew the Contract for two (2) additional one (1) year periods. Recommended Bidder: rSolutions Corporation Contract Award Value: USD $529,181 net of all applicable taxes and charges ($693,227) USD $538,495 net of HST recoveries ($705,432 CDN) Contract is expected to start on the date of award and end on December 12, 2024.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2001885573 Description: For RFQ 3405-19-0272 the supply and delivery of a net new FireEye Web Malware Protection Appliance and support and maintenance services for the City of Toronto's Information and Technology Division for a period of three (3) years from date of delivery, with the option to renew the Contract for two (2) additional one (1) year periods. Recommended Bidder: rSolutions Corporation Contract Award Value: USD $529,181 net of all applicable taxes and charges ($693,227) USD $538,495 net of HST recoveries ($705,432 CDN) Contract is expected to start on the date of award and end on December 12, 2024.