Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA62.1adopted
Solicitation Issued: October 25, 2023 Solicitation Closed: December 1, 2023 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.)* Viridi Parente Inc. O/A Green Machine Equipment** $25,000 Stinson Equipment Ltd. $158,540 Almon Equipment Ltd. $250,060 *Bid Price does not include optional pricing. **Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4115631087 Description: For the supply and delivery of Seven (7) Latest Model Traffic Apparatus (six (6) solar powered and one (1) diesel driven), with the option to purchase an additional five (5) units in 2025, four (4) units in 2026, three (3) units in 2027 and four (4) units in 2028, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2028, for a fixed term of Five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Stinson Equipment Ltd. Contract Award Value (2024): $158,540 net of all applicable taxes and charges $179,150 including HST and all applicable charges $161,330 net of HST recoveries Optional Units: (2025 - 2028) 16 Units $416,992 net of all applicable taxes and charges $471,201 including HST and all applicable charges $424,331 net of HST recoveries Total Potential Contract Award Value Including Optional Purchases (2024-2028) 23 Units: $575,533 net of all applicable taxes and charges $650,352 including HST and all applicable charges $585,662 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1)-year period. Contract is expected to start on the date of award and end on December 31, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4115631087 Description: For the supply and delivery of Seven (7) Latest Model Traffic Apparatus (six (6) solar powered and one (1) diesel driven), with the option to purchase an additional five (5) units in 2025, four (4) units in 2026, three (3) units in 2027 and four (4) units in 2028, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2028, for a fixed term of Five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Stinson Equipment Ltd. Contract Award Value (2024): $158,540 net of all applicable taxes and charges $179,150 including HST and all applicable charges $161,330 net of HST recoveries Optional Units: (2025 - 2028) 16 Units $416,992 net of all applicable taxes and charges $471,201 including HST and all applicable charges $424,331 net of HST recoveries Total Potential Contract Award Value Including Optional Purchases (2024-2028) 23 Units: $575,533 net of all applicable taxes and charges $650,352 including HST and all applicable charges $585,662 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1)-year period. Contract is expected to start on the date of award and end on December 31, 2028.
BA62.2adopted
Solicitation Issued: October 20, 2023 Solicitation Closed: November 21, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* Sustainable Roots Ecological Restoration Inc.** $656,040**** Brinkman and Associates Reforestation Limited*** $779,082**** * Pursuant to the Request for Quotation document the contract award value includes contingency. ** Primary Supplier *** Secondary Supplier ****Pursuant of the Request for Quotation document the primary Supplier will be awarded 60 percent of the overall contract value, the secondary Supplier will be awarded 40 percent of the overall contract value in this report.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4129126454 Description: For the non-exclusive supply of labour, equipment, and materials for planting site maintenance at various naturalized areas for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for up to four (4) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation. Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: 1. Sustainable Roots Ecological Restoration Inc. (Primary Supplier) 2. Brinkman and Associates Reforestation Limited (Secondary Supplier) Contract Award Value: Sustainable Roots Ecological Restoration Inc. $413,305 net of all applicable taxes and charges $467,035 including HST and all applicable charges $420,579 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $425,704 net of all applicable taxes and charges $481,046 including HST and all applicable charges $433,197 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $438,475 net of all applicable taxes and charges $495,477 including HST and all applicable charges $446,193 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $451,630 net of all applicable taxes and charges $510,342 including HST and all applicable charges $459,578 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $465,179 net of all applicable taxes and charges $525,652 including HST and all applicable charges $473,366 net of HST recoveries The total potential contract award for the initial contract term and all option years is $2,194,293 net of all applicable taxes and charges, $2,479,552 including HST and applicable charges. The total potential cost to the City is $2,232,913 net of HST recoveries. Contract Award Value: Brinkman and Associates Reforestation $327,215 net of all applicable taxes and charges $369,753 including HST and all applicable charges $332,974 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $337,031 net of all applicable taxes and charges $380,845 including HST and all applicable charges $342,963 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $347,142 net of all applicable taxes and charges $392,270 including HST and all applicable charges $353,252 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $357,556 net of all applicable taxes and charges $404,039 including HST and all applicable charges $363,849 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $368,283 net of all applicable taxes and charges $416,160 including HST and all applicable charges $374,765 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,737,227 net of all applicable taxes and charges, $1,963,066 including HST and applicable charges. The total potential cost to the City is $1,767,802 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $3,931,520 net of all applicable taxes and charges, $4,442,618 including HST and applicable charges. The combined total potential cost to the City is $4,000,715 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent Consumer Price Index adjustment applied to each option period after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4129126454 Description: For the non-exclusive supply of labour, equipment, and materials for planting site maintenance at various naturalized areas for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for up to four (4) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation. Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: 1. Sustainable Roots Ecological Restoration Inc. (Primary Supplier) 2. Brinkman and Associates Reforestation Limited (Secondary Supplier) Contract Award Value: Sustainable Roots Ecological Restoration Inc. $413,305 net of all applicable taxes and charges $467,035 including HST and all applicable charges $420,579 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $425,704 net of all applicable taxes and charges $481,046 including HST and all applicable charges $433,197 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $438,475 net of all applicable taxes and charges $495,477 including HST and all applicable charges $446,193 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $451,630 net of all applicable taxes and charges $510,342 including HST and all applicable charges $459,578 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $465,179 net of all applicable taxes and charges $525,652 including HST and all applicable charges $473,366 net of HST recoveries The total potential contract award for the initial contract term and all option years is $2,194,293 net of all applicable taxes and charges, $2,479,552 including HST and applicable charges. The total potential cost to the City is $2,232,913 net of HST recoveries. Contract Award Value: Brinkman and Associates Reforestation $327,215 net of all applicable taxes and charges $369,753 including HST and all applicable charges $332,974 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $337,031 net of all applicable taxes and charges $380,845 including HST and all applicable charges $342,963 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $347,142 net of all applicable taxes and charges $392,270 including HST and all applicable charges $353,252 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $357,556 net of all applicable taxes and charges $404,039 including HST and all applicable charges $363,849 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $368,283 net of all applicable taxes and charges $416,160 including HST and all applicable charges $374,765 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,737,227 net of all applicable taxes and charges, $1,963,066 including HST and applicable charges. The total potential cost to the City is $1,767,802 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $3,931,520 net of all applicable taxes and charges, $4,442,618 including HST and applicable charges. The combined total potential cost to the City is $4,000,715 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent Consumer Price Index adjustment applied to each option period after the initial term.
BA62.3adopted
Solicitation Issued: October 10, 2023 Solicitation Closed: November 30, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.)* Rush Truck Centres of Canada $929,274.00 Mid Ontario Truck Centre $1,112,096.30 *Bid Price does not include optional pricing.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4223502235 Description: For the supply and delivery of two (2) latest model truck chassis and regular cab 37,000 lbs (16,783 kg) Gross Vehicle Weight Rating (GVWR), single axle, propane heated 4.5 ton asphalt hot box with pavement heater panels (Diesel units), with option to purchase an additional one (1) unit in 2024-2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to January 31, 2026 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (2 units) $929,274 net of all applicable taxes and charges $1,050,080 including HST and all applicable charges $945,629 net of HST recoveries Contract is expected to start on the date of award and end on January 31, 2026. Optional Purchase: (2024-2025) 1 Unit $478,576 net of all applicable taxes and charges $540,791 including HST and all applicable charges $486,999 net of HST recoveries Total Potential Contract Award Value Including Optional Purchase $1,407,850 net of all applicable taxes and charges $1,590,871 including HST and all applicable charges $1,432,628 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4223502235 Description: For the supply and delivery of two (2) latest model truck chassis and regular cab 37,000 lbs (16,783 kg) Gross Vehicle Weight Rating (GVWR), single axle, propane heated 4.5 ton asphalt hot box with pavement heater panels (Diesel units), with option to purchase an additional one (1) unit in 2024-2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to January 31, 2026 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (2 units) $929,274 net of all applicable taxes and charges $1,050,080 including HST and all applicable charges $945,629 net of HST recoveries Contract is expected to start on the date of award and end on January 31, 2026. Optional Purchase: (2024-2025) 1 Unit $478,576 net of all applicable taxes and charges $540,791 including HST and all applicable charges $486,999 net of HST recoveries Total Potential Contract Award Value Including Optional Purchase $1,407,850 net of all applicable taxes and charges $1,590,871 including HST and all applicable charges $1,432,628 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
BA62.4adopted
Solicitation Issued: November 6, 2023 Solicitation Closed: November 28, 2023 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Schouten Excavating Inc. $702,552 * Tri-Phase Environmental Inc. $1,170,201 Budget Environmental Disposal Inc. ** $1,235,118 Les Services Environmentaux Delsan A.I.M Inc. $2,140,000 * Pursuant to the Request for Tender document, the contract award value includes contingency. ** Supplier was non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4277122039 Description: Construction Services for Building Demolition at 38-40 Dundas Street East, Toronto. Recommended Supplier: Schouten Excavating Inc. Contract Award Value: $902,552 net of all applicable taxes and charges $1,019,884 including HST and all applicable charges. $918,437 net of HST recoveries The contract is expected to start on date of award and end on May 30, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4277122039 Description: Construction Services for Building Demolition at 38-40 Dundas Street East, Toronto. Recommended Supplier: Schouten Excavating Inc. Contract Award Value: $902,552 net of all applicable taxes and charges $1,019,884 including HST and all applicable charges. $918,437 net of HST recoveries The contract is expected to start on date of award and end on May 30, 2024.
BA62.5adopted
Solicitation Issued: November 24, 2023 Solicitation Issued: December 11, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) KPMG LLP $751,175
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4322559509 Description: For the delivery of services for Regulatory and Compliance Audits for Vehicle-for-Hire and Short-Term Rentals for a period of three (3) years from January 1, 2024 to December 31, 2026. Recommended Supplier: KPMG LLP Contract Award Value: $751,175 net of all applicable taxes and charges $848,828 including HST and all applicable charges $764,396 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4322559509 Description: For the delivery of services for Regulatory and Compliance Audits for Vehicle-for-Hire and Short-Term Rentals for a period of three (3) years from January 1, 2024 to December 31, 2026. Recommended Supplier: KPMG LLP Contract Award Value: $751,175 net of all applicable taxes and charges $848,828 including HST and all applicable charges $764,396 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
BA62.6adopted
Solicitation Issued: December 2, 2021 Solicitation Closed: March 1, 2022 Number of Addenda Issued: Fourteen (14) Number of Bids: Seven (7)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 4, 2024) from the Chief Procurement Officer: Solicitation Number: Province of Ontario's Vendor of Record Arrangement Tender 15733 Description: After review Technology Services Division will piggyback on of the Vendor of Record Arrangement Tender 15733 for x86 Server Products, Maintenance, and Services between the Ministry of Government and Consumer Services and OnX Enterprise Solutions Ltd. (the "VOR arrangement") for a term of five (5) years beginning January 1, 2024, and ending December 31, 2028. Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: $8,000,000 net of all applicable taxes and charges $9,040,000 including all applicable taxes and charges $8,140,800 net of HST recoveries Contract is expected to start on January 1, 2024, and end on December 31, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6, Procurement of same goods and services as public body: Solicitation Number: Province of Ontario's Vendor of Record Arrangement Tender 15733 Description: After review Technology Services Division will piggyback on of the Vendor of Record Arrangement Tender 15733 for x86 Server Products, Maintenance, and Services between the Ministry of Government and Consumer Services and OnX Enterprise Solutions Ltd. (the "VOR arrangement") for a term of five (5) years beginning January 1, 2024, and ending December 31, 2028. Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: $8,000,000 net of all applicable taxes and charges $9,040,000 including all applicable taxes and charges $8,140,800 net of HST recoveries Contract is expected to start on January 1, 2024, and end on December 31, 2028.