Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA91.1adopted
Solicitation Issued: February 6, 2020 Solicitation Closed: April 30, 2020 Number of Addenda Issued: Five (5) Number of Bids: Three (3) Table 2: Summary of Proposals Received for Ariba Document Number 2137092639 Supplier Name Ecosystems Energy Services Inc.* Johnson Controls MCW Custom Energy Solutions * Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: 68.5-89.3
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 9, 2020) from the Chief Procurement Officer: Solicitation Number: Proposal Ariba Document Number 2137092639, (9118-19-5091) Description: Comprehensive Energy Retrofit Project at Waterfront Neighborhood Centre, 627 Queens Quay West, Toronto. Recommended Supplier: Ecosystem Energy Services Inc. Contract Award Value: $ 3,230,400 net of all applicable taxes and charges $ 3,650,352 including HST and all applicable charges $ 3,287,255 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Proposal Ariba Document Number 2137092639, (9118-19-5091) Description: Comprehensive Energy Retrofit Project at Waterfront Neighborhood Centre, 627 Queens Quay West, Toronto. Recommended Supplier: Ecosystem Energy Services Inc. Contract Award Value: $ 3,230,400 net of all applicable taxes and charges $ 3,650,352 including HST and all applicable charges $ 3,287,255 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
BA91.2adopted
Solicitation Issued: April 17, 2020 Solicitation Closed: May 19, 2020 Number of Addenda Issued: None Number of Bids: One (1) Table 1: Summary of Bids Received for Ariba Doc. Number 2305198436 including bid price Supplier Name Bid Price (including HST and 25 percent Miscellaneous) Super Save Toilet Rental Inc. $1,352,187
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc. Number 2305198436 Description: Ariba Doc. Number 2305198436 (Request for Quotation Number 6038-20-0005) for the non-exclusive rental, delivery, setting in place, servicing and removal of portable chemical toilets for various City Of Toronto Divisions for a period of three (3) years from the date of the award to April 30, 2023 with the option to renew the contract for two (2) additional separate one (1)-year periods all in accordance with the provisions and specifications contained in this Request for Quotation. Should the option(s) be exercised, the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Super Save Toilet Rentals Inc. Contract Award Value: $1,201,534 net of all applicable taxes and charges (including an average of 25 percent for miscellaneous items) $1,357,734 including HST and all applicable charges $1,222,681 net of HST recoveries Contract is expected to start from Date of Award and end on April 30, 2023. Option Year 1 (May 1, 2023 to April 30, 2024) $412,527 net of all applicable taxes and charges (including an average of 25 percent for miscellaneous items) $466,155 including HST and all applicable charges $419,787 net of HST recoveries Option Year 2 (May 1, 2024 to April 30, 2025) $424,903 net of all applicable taxes and charges (including an average of 25 percent for miscellaneous items) $480,140 including HST and all applicable taxes charges $432,381 net of HST recoveries The total potential contract award including all option years is $2,074,849 net of HST recoveries, $2,304,029 including all applicable taxes and charges and $2,038,964 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc. Number 2305198436 Description: Ariba Doc. Number 2305198436 (Request for Quotation Number 6038-20-0005) for the non-exclusive rental, delivery, setting in place, servicing and removal of portable chemical toilets for various City Of Toronto Divisions for a period of three (3) years from the date of the award to April 30, 2023 with the option to renew the contract for two (2) additional separate one (1)-year periods all in accordance with the provisions and specifications contained in this Request for Quotation. Should the option(s) be exercised, the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Super Save Toilet Rentals Inc. Contract Award Value: $1,201,534 net of all applicable taxes and charges (including an average of 25% for miscellaneous items) $1,357,734 including HST and all applicable charges $1,222,681 net of HST recoveries Contract is expected to start from Date of Award and end on April 30, 2023. Option Year 1 (May 1, 2023 to April 30, 2024) $412,527 net of all applicable taxes and charges (including an average of 25% for miscellaneous items) $466,155 including HST and all applicable charges $419,787 net of HST recoveries Option Year 2 (May 1, 2024 to April 30, 2025) $424,903 net of all applicable taxes and charges (including an average of 25 percent for miscellaneous items) $480,140 including HST and all applicable taxes charges $432,381 net of HST recoveries The total potential contract award including all option years is $2,074,849 net of HST recoveries, $2,304,029 including all applicable taxes and charges and $2,038,964 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA91.3adopted
Solicitation Issued: May 19, 2020 Solicitation Closed: June 18, 2020 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received for Tender Doc. Number 2418616008 including bid price Supplier Name Bid Price (including H.S.T.) Pine Valley Corporation $781,642.47 * South Central Inc. $863,020.55 Pave-Al Limited $914,189.78 Sanscon Constrution Ltd. $930,294.50 Wessuc Inc. $1,070917.39 Aqua Tech Solutions Inc. $1,778,036.92 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 16, 2020) from the Chief Procurement Officer: Solicitation Number: Tender Ariba Document Number 2418616008, (106-2020) Description: For streetscape improvements along a section of Wilson Avenue, in the Wilson Village Business Improvement Area Recommended Supplier: Pine Valley Corporation Contract Award Value: $691,719 net of all applicable taxes and charges $859,807 including HST and all applicable charges $774,283 net of HST recoveries Contract is expected to start following the date of award and end on September 1, 2020.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Tender Ariba Document Number 2418616008, (106-2020) Description: For streetscape improvements along a section of Wilson Avenue, in the Wilson Village Business Improvement Area Recommended Supplier: Pine Valley Corporation Contract Award Value: $691,719 net of all applicable taxes and charges $859,807 including HST and all applicable charges $774,283 net of HST recoveries Contract is expected to start following the date of award and end on September 1, 2020.
BA91.4adopted
Call Issued: May 20, 2020 Call Closed: June 19, 2020 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Proposals Received for RFP Number DOC2418885520 Proponent Name Aecon Utility Engineering* multiVIEW Locates Incorporated** Planview Utility Services Limited T2 Utility Engineers Incorporated Telecon Design Incorporated Tierra Geomatic Services Incorporated* * Proposals did not meet the minimum technical threshold 60 points (75 percent of 80 points) for the Cost of Services envelope to be opened and evaluated. ** Pursuant to the RFP document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 9, 2020) from the Chief Procurement Officer: Call Number: Request for Proposal Number DOC2418885520 (9117-20-7050) Description: Request for Proposal Number 9117-20-7050 for Subsurface Utility Location (SUL) Subsurface Utility Engineering (SUE) services . Recommended Supplier: MultiVIEW Locates Incorporated Contract Award Value: $2,051,266 net of all applicable taxes and charges $2,317,930 including HST and all applicable charges $2,087,368 net of HST recoveries Contract is expected to start on date of award and end in December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal Number DOC2418885520 (9117-20-7050) Description: Request for Proposal Number 9117-20-7050 for Subsurface Utility Location (SUL) Subsurface Utility Engineering (SUE) services . Recommended Supplier: MultiVIEW Locates Incorporated Contract Award Value: $2,051,266 net of all applicable taxes and charges $2,317,930 including HST and all applicable charges $2,087,368 net of HST recoveries Contract is expected to start on date of award and end in December 31, 2023.
BA91.5adopted
Call Issued: February 19, 2020 Call Closed: April 21, 2020 Number of Addenda Issued: Six (6) Number of Bids: One (1) Table 2: Summary of Proposals Received for Request for Proposal Number DOC2259600870 Proponent Name Tetra Tech Canada Inc.* * Pursuant to the Request for Proposal document the Contract Award Value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 15, 2020) from the Chief Procurement Officer: Call Number: Request for Proposal Number DOC2259600870 (9117-20-7021) Description: Request for Proposal Number 9117-20-7021 for Professional Service for Toronto Interceptors Real Time Control System Implementation Recommended Proponent: Tetra Tech Canada Inc. Contract Award Value: $4,235,985 net of all applicable taxes and charges $4,786,663 including HST and all applicable charges $4,310,538 net of HST recoveries Contract is expected to start on date of award and end in December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal Number DOC2259600870 (9117-20-7021) Description: Request for Proposal Number 9117-20-7021 for Professional Service for Toronto Interceptors Real Time Control System Implementation Recommended Proponent: Tetra Tech Canada Inc. Contract Award Value: $4,235,985 net of all applicable taxes and charges $4,786,663 including HST and all applicable charges $4,310,538 net of HST recoveries Contract is expected to start on date of award and end in December 31, 2025.
BA91.6adopted
Solicitation Issued: January 27, 2017 Solicitation Closed: March 17, 2017 Number of Addenda Issued: Not Applicable Number of Bids: Five (5)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 16, 2020) from the Chief Procurement Officer: Solicitation Number: Vendor of Record (VOR) Number OSS-00634452 Description: Leveraging from provincial Vendor of Record (VOR) arrangement Number OSS-00634452 for the non-exclusive supply and delivery of Category 1A - General Vehicle Acquisition and up-fitting for the period from the date of award to June 30, 2022 with the option to renew the contract for two (2) additional separate one (1) year terms. Recommended Supplier: Ford Motor Company of Canada Limited Contract Award Value: $10,592,183 net of all applicable taxes and charges $11,969,167 including HST and all applicable charges $10,778,606 net of HST recoveries Contract is expected to start from the date of award and end on June 30, 2022. Option Year 1: July 1, 2022 to June 30, 2023 $4,535,454 net of all applicable taxes and charges $5,125,063 including HST and all applicable charges $4,615,278 net of HST recoveries Option Year 2: July 1, 2023 to June 30, 2024 $3,959,869 net of all applicable taxes and charges $4,474,652 including HST and all applicable charges $4,029,563 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body. Solicitation Number: Vendor of Record (VOR) Number OSS-00634452 Description: Leveraging from provincial Vendor of Record (VOR) arrangement Number OSS-00634452 for the non-exclusive supply and delivery of Category 1A - General Vehicle Acquisition and up-fitting for the period from the date of award to June 30, 2022 with the option to renew the contract for two (2) additional separate one (1) year terms. Recommended Supplier: Ford Motor Company of Canada Limited Contract Award Value: $10,592,183 net of all applicable taxes and charges $11,969,167 including HST and all applicable charges $10,778,606 net of HST recoveries Contract is expected to start from the date of award and end on June 30, 2022. Option Year 1: July 1, 2022 to June 30, 2023 $4,535,454 net of all applicable taxes and charges $5,125,063 including HST and all applicable charges $4,615,278 net of HST recoveries Option Year 2: July 1, 2023 to June 30, 2024 $3,959,869 net of all applicable taxes and charges $4,474,652 including HST and all applicable charges $4,029,563 net of HST recoveries
BA91.7adopted
Solicitation Issued: July 11, 2019 Solicitation Closed: September 12, 2019 Number of Addenda Issued: Three (3) Number of Bids: Eight (8)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 16, 2020) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 091219-CRB Description: Leveraging from Sourcewell request for Proposal (RFP) Number 091219-CRB for the non-exclusive supply and delivery of six (6) refuse collection trucks (cabover truck chassis with 8 cubic yard dual stream slideload packer body), including warranty and non-warranty parts and services for a period of forty (40) months, from July 1, 2020 to November 15, 2023 with the option to renew the contract for one (1) additional optional year from November 16, 2023 to November 15, 2024. Recommended Supplier: Nexgen Municipal Inc. Contract Award Value: $5,789,016 net of all applicable taxes and charges $6,541,588 including HST and all applicable charges $5,890,903 net of HST recoveries Contract is expected to start on date of award and end on November 15, 2023. Option Year 1: November 16, 2023 to November 15, 2024 $1,005,601 net of all applicable taxes and charges $1,136,329 including HST and all applicable charges $1,023,300 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body. Solicitation Number: Sourcewell Request for Proposal Number 091219-CRB Description: Leveraging from Sourcewell request for Proposal (RFP) Number 091219-CRB for the non-exclusive supply and delivery of six (6) refuse collection trucks (cabover truck chassis with 8 cubic yard dual stream slideload packer body), including warranty and non-warranty parts and services for a period of forty (40) months, from July 1, 2020 to November 15, 2023 with the option to renew the contract for one (1) additional optional year from November 16, 2023 to November 15, 2024. Recommended Supplier: Nexgen Municipal Inc. Contract Award Value: $5,789,016 net of all applicable taxes and charges $6,541,588 including HST and all applicable charges $5,890,903 net of HST recoveries Contract is expected to start on date of award and end on November 15, 2023. Option Year 1: November 16, 2023 to November 15, 2024 $1,005,601 net of all applicable taxes and charges $1,136,329 including HST and all applicable charges $1,023,300 net of HST recoveries