Board of Governors of Exhibition Place
The full agenda, as filed
All 27 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
Items 1 to 25 of 27Show 2550100all
EP10.1adopted
The purpose of this report is to recommend amendments to the procedures by-law of the Board of Governors of Exhibition Place to allow electronic participation by members of the Board in meetings held during an emergency declared to exist in all or part of the City under section 4 or 7.0.1 of the Emergency Management and Civil Protection Act.
The Board of Governors of Exhibition Place: 1. Amended By-law 1-2017 and adopted the draft bill in Attachment 1 to the report (June 8, 2020) from the City Clerk to provide that during an emergency declared to exist in all or part of the City under section 4 or 7.0.1 of the Emergency Management and Civil Protection Act: a. a member of the Board or its Committees may participate in a meeting by electronic means and will be counted in determining whether or not a quorum of members is present at any point in time; and b. a member of the Board or its Committees may participate electronically in a meeting that is closed to the public.
Staff recommendation as filed
The City Clerk recommends that the Board of Governors of Exhibition Place: 1. Amend By-law 1-2017 and adopt the draft bill in Attachment 1 to provide that during an emergency declared to exist in all or part of the City under section 4 or 7.0.1 of the Emergency Management and Civil Protection Act: a. a member of the Board or its Committees may participate in a meeting by electronic means and will be counted in determining whether or not a quorum of members is present at any point in time; and b. a member of the Board or its Committees may participate electronically in a meeting that is closed to the public.
EP11.1adopted
Multi-Year Agreement with an Association Client
This report recommends a multi-year agreement between an Association Client and Exhibition Place within Beanfield Centre and Enercare Centre. Due to COVID-19 and the cancellation of some Board meetings, in order to meet timelines for contract documentation and operational needs, the Chair of the Board in consultation with the CEO of Exhibition Place, approved this License Agreement pursuant to the authority under the Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concurred with the action taken by the Chair of the Board and the Chief Executive Officer in approving the three license agreements with the Association Client for Beanfield Centre and Enercare Centre, as set out in the Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, for a 3-year term commencing in each of 2023, 2024, and 2025 on the terms and conditions of the License Agreement and such other terms and conditions satisfactory to the Chief Executive Officer and City Solicitor. 2. Directed that Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential as it relates to the security of the property of the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board concur with the action taken by the Chair of the Board and the Chief Executive Officer in approving the three license agreements with the Association Client for Beanfield Centre and Enercare Centre, as set out in the Confidential Attachment 1, for a 3-year term commencing in each of 2023, 2024, and 2025 on the terms and conditions of the License Agreement and such other terms and conditions satisfactory to the Chief Executive Officer and City Solicitor. 2. The Board direct that Confidential Attachment 1 to this report remain confidential as it relates to the security of the property of the Board.
EP11.2adopted
Multi-Year Agreement with a Corporate Client
This report recommends a multi-year agreement between a Corporate Client and Exhibition Place within Beanfield Centre. Due to COVID-19 and the cancellation of the April 22, 2020 Board meeting, in order to meet timelines for contract documentation and operational needs, the Chair of the Board in consultation with the CEO of Exhibition Place, approved this License Agreement pursuant to the authority under the Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concurred with the action taken by the Chair of the Board and the Chief Executive Officer in approving the three license agreements with the Corporate Client for Beanfield Centre; for a 3-year term in each of 2021, 2022, and in 2023; on the terms and conditions set out in the Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, and the terms and conditions of Exhibition Place standard License Agreement and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential as it relates to the security of property of the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board concur with the action taken by the Chair of the Board and the Chief Executive Officer in approving the three license agreements with the Corporate Client for Beanfield Centre; for a 3-year term in each of 2021, 2022, and in 2023; on the terms and conditions set out in the Confidential Attachment 1, and the terms and conditions of Exhibition Place standard License Agreement and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. The Board direct that the confidential information contained in Confidential Attachment 1 remain confidential as it relates to the security of property of the Board.
EP11.3adopted
2020 License Agreement with Screemers Inc.
This report recommends a one-year license agreement with Screemers Inc. ("Screemers") for October 2020. Screemers operates a Halloween themed family event in the Better Living Centre at Exhibition Place, and has held this event in various buildings on the grounds since 1993.
The Board of Governors of Exhibition Place: 1. Approved a one-year license agreement with Screemers Inc. for the Better Living Centre on the terms and conditions set out in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, and in the standard license agreement, and such other terms satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential and not to be released publicly as it relates to the security of property belonging to the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve a one-year license agreement with Screemers Inc. for the Better Living Centre on the terms and conditions set out in Confidential Attachment 1, and in the standard license agreement, and such other terms satisfactory to the Chief Executive Officer and the City Solicitor. 2. The Board direct that the confidential information contained in Confidential Attachment 1 to this report remain confidential and not to be released publicly as it relates to the security of property belonging to the Board.
EP11.4adopted
Multi-Year Agreement with a Gala Event Producer at the Beanfield Centre
This report recommends a multi-year license agreement between a Gala Event Producer and Exhibition Place within the Beanfield Centre.
The Board of Governors of Exhibition Place: 1. Approved five license agreements with the Gala Event Producer for the Beanfield Centre for a five year term in each of 2020, 2021, 2022, 2023, and 2024 on the terms and conditions set out in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, and the terms and conditions of the standard license agreements for Cerise Fine Catering, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential as it relates to the security of the property of the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve five license agreements with the Gala Event Producer for the Beanfield Centre for a five year term in each of 2020, 2021, 2022, 2023, and 2024 on the terms and conditions set out in Confidential Attachment 1, and the terms and conditions of the standard license agreements for Cerise Fine Catering, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. The Board direct that Confidential Attachment 1 to this report remain confidential as it relates to the security of the property of the Board.
EP11.5adopted
Soft Drink Sponsorship Agreement
This report recommends entering into a five-year agreement with Coca-Cola Canada Bottling Ltd. (Coke) to be the official and exclusive soft drink provider to Enercare Centre and Beanfield Centre at Exhibition Place.
The Board of Governors of Exhibition Place: 1. Approved entering into an agreement with Coca-Cola Canada Bottling Ltd. ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre and Beanfield Centre, on the terms and conditions set out in the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place and such other terms and conditions as may be satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board enter into an agreement with Coca-Cola Canada Bottling Ltd ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre and Beanfield Centre, on the terms and conditions set out in this report and such other terms and conditions as may be satisfactory to the Chief Executive Officer and the City Solicitor. 2. The Board direct that the confidential information contained in Confidential Attachment 1 to this report remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP11.6adopted
Agreement for Automated Teller Machine Services
At its meeting on February 11, 2020, the Board approved extending the agreement with Access Cash for an additional 6-month interim period from April 1, 2020 to September 30, 2020. This report recommends the Board enter an agreement with Perativ General Partnership, carrying on business as Access Cash General Partnership. ("Access Cash") for a four (4) year term commencing October 1, 2020 and ending September 30, 2024 as the "Official / Preferred Supplier" for the provision of Automated Teller Machines Services ("ATM") within the Enercare Centre and Beanfield Centre. A Request for Proposal (RFP) was issued on May 4, 2020 to six (6) potential proponents through Exhibition Place Purchasing, for the provision of ATM services on an "Official / Preferred Supplier" basis within the Enercare Centre and Beanfield Centre at Exhibition Place.
The Board of Governors of Exhibition Place: 1. Approved an agreement with Perativ General Partnership, carrying on business as Access Cash General Partnership for the provision of Automated Teller Machines on a "Official / Preferred Supplier" basis within the Enercare Centre and Beanfield Centre for a four (4) year term commencing October 1, 2020 and ending on September 30, 2024, on the terms and conditions outlined in the report and as set out in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve an agreement with Perativ General Partnership, carrying on business as Access Cash General Partnership for the provision of Automated Teller Machines on a "Official / Preferred Supplier" basis within the Enercare Centre and Beanfield Centre for a four (4) year term commencing October 1, 2020 and ending on September 30, 2024, on the terms and conditions outlined in this report and as set out in Confidential Attachment 1, and other such terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. The Board direct that the confidential information contained in Confidential Attachment 1 to this report remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP11.7adopted
Agreement for Sheet Metal Contractor Services and Related Works to Exhibition Place
This report recommends that the Board enter into an agreement with York Chutes ("York") for the non-exclusive supply of Sheet Metal Contractor Services and related works to Exhibition Place. A Request for Quotation (RFQ) process was issued through Exhibition Place Purchasing for the provision of Sheet Metal contactor services and related works. An email notification was sent to four providers of these services and the Call Document was posted on our website.
The Board of Governors of Exhibition Place: 1. Approved an agreement with York Chutes for the non-exclusive supply of sheet metal contractor services and related works to Exhibition Place for a period of one year, commencing on June 15, 2020 and ending on June 15, 2021, with the option to extend for three additional one-year periods on the terms and conditions outlined in the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors approve an agreement with York Chutes for the non-exclusive supply of sheet metal contractor services and related works to Exhibition Place for a period of one year, commencing on June 15, 2020 and ending on June 15, 2021, with the option to extend for three additional one-year periods on the terms and conditions outlined in this report, and other such terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor.
EP11.8adopted
Agreement for Supply and Delivery of HVAC Filters
This report recommends that the Board enter into an agreement with Dafco Filtration Group ("Dafco") for the non-exclusive supply and delivery of HVAC Filters to Exhibition Place. A Request for Quotation (RFQ) process was issued through Exhibition Place Purchasing for the supply and delivery of HVAC Filters. In addition, an email notification was sent to four suppliers of these products and the Call document was posted on our website.
The Board of Governors of Exhibition Place: 1. Approved an agreement with Dafco Filtration Group for the non-exclusive supply and delivery of HVAC Filters to Exhibition Place for a period of one year, commencing on June 15, 2020 and ending on June 14, 2021, with the Board option to extend for three (3) additional one-year periods on the terms and conditions outlined in the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve an agreement with Dafco Filtration Group for the non-exclusive supply and delivery of HVAC Filters to Exhibition Place for a period of one year, commencing on June 15, 2020 and ending on June 14, 2021, with the Board option to extend for three (3) additional one-year periods on the terms and conditions outlined in this report, and other such terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor.
EP11.9adopted
This report presents for the information of the Board, the Year End Report, and the audit results for the year ended December 31, 2019. The auditor of record for the Board, PricewaterhouseCoopers LLP ("PWC"), audits these financial statements in accordance with Canadian public sector accounting standards and summarizes issues of audit significance and provides the communications required by their professional standards. The audit report is the section of the audit results where the auditors make their suggestions and recommendations, based on audit findings to improve the accounting and internal control procedures. As noted in the full attached Audit Results, during the 2019 audit, the auditors are proposing to issue an unqualified report on the financial statements and have no significant internal control recommendations to report on. This report summarizes the auditor's comments which details can be found in full in the Attachment. A representative of PWC will be at the Board meeting on June 24, 2020.
The Board of Governors of Exhibition Place: 1. Approved the Draft Audited Financial Statements attached as Appendix "A" to Attachment 1 of the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, PWC 2019 Year-End Audit Report to the Board of Governors of Exhibition Place. 2. Directed the transfer of the 2019 operating surplus of $2,244,300 to the City of Toronto.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the Draft Audited Financial Statements attached as Appendix "A" to Attachment 1, PWC 2019 Year-End Audit Report to the Board of Governors of Exhibition Place. 2. The Board direct the transfer of the 2019 operating surplus of $2,244,300 to the City of Toronto.
EP11.10deferred
Lake Shore Billboard Sign Agreement - Branded Cities
This report recommends entering into a ten (10) year sign agreement with Branded Cities Company Canada ("BCC") (formerly, "Clear Channel Outdoor Company Canada") for two digital signs at Lakeshore Boulevard which are proposed to replace the two existing static displays billboards signs. The agreement is conditional on obtaining the necessary City approvals, including any amendments, if applicable, to the City's Municipal Code Chapter 694, Signs, General. The agreement is to be effective on the date the new signs are installed and becomes operational, which is anticipated to be prior to the expiry of BCC current agreement. The current 15-year agreement with BCC is set to expire on July 31, 2022. BCC wrote and met with staff from both Exhibition Place and City Corporate Real Estate Management ("CREM") to indicate its desire to continue its relationship with Exhibition Place and subsequently provided a financial proposal and New Agreement terms. Staff from Exhibition Place and CREM have been in discussions and negotiations with BCC since September 2019, and this report recommends that the Board approve the terms and conditions that are reflected in this report, and forward these for the necessary City of Toronto authorization for approval.
The Board of Governors of Exhibition Place: 1. Deferred consideration of this item to its September 18, 2020 meeting with the request that the Chief Executive Officer, Exhibition Place report back, in consultation with the City of Toronto's Sign By-Law Unit, with an early analysis on the compatibility of the proposed signage with the City's by-laws.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. Subject to obtaining the necessary City of Toronto authorization for the transaction, and subject to Branded Cities Company Canada obtaining the necessary approvals set out in Recommendation 2, the Board approve an agreement with Branded Cities Company Canada substantially on the terms and conditions set out in this report and in Confidential Attachment 1, and such other terms and conditions as may be satisfactory to the Chief Executive Officer, the Deputy City Manager, Corporate Services, or her designate, and in a form satisfactory to the City Solicitor (the "New Agreement"). 2. The Board permit Branded Cities Canada to submit an application to the City for the necessary approvals, including, but not limited to, any by-law amendments or permits, including a site specific amendment to Municipal Code Chapter 694 Signs, General, required to permit the proposed installation as more particularly set out in Appendix B. 3. The Board direct that the confidential information contained in Confidential Attachment 1 to this report remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP11.11adopted
Exhibition Place Management Report - Fourth Quarter, 2019
The management report from the Chief Executive Officer is provided to the Board for information. A new format has been developed with graphs and tables for ease of reference of the information by the Board and the community. This Management Report will be produced on a quarterly basis. In addition, there will be a separate quarterly Financial Report.
The Board of Governors of Exhibition Place: 1. Received the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP11.12adopted
Exhibition Place Security Report - Year-End 2019
This report provides a summary of the security trends for 2019 occurring on Exhibition Place property, the severity of these incidents, when the incidents are occurring, and how they correlate to grounds visitation based on a quarter by quarter and a year over year comparison.
The Board of Governors of Exhibition Place: 1. Received the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP11.13adopted
2017 - 2019 Strategic Plan Achievements - Year Three
This report sets out a summary of key results and achievements accomplished by Exhibition Place staff in the implementation of the strategic goals and objectives contained in the 2017 - 2019 Strategic Plan. The devastating effects of the worldwide COVID-19 pandemic and the resulting economic decline has had an unprecedented impact to the hospitality industry. Exhibition Place has seen the majority of our Q2 and Q3 business cancelled since the Emergency Order by the Province in mid March. Further, with the absence of a clear announcement from the Province regarding the revitalization of Ontario Place, the imminent completion of the Exhibition Place Master Plan framework, and the fact much work remains to be completed within the current strategic plan, this report recommends the 2017 - 2019 Strategic Plan be extended to December 2021.
The Board of Governors of Exhibition Place: 1. Approved an extension of the remaining strategic goals and objectives from the 2017 - 2019 Strategic Plan, contained in Appendix B to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, to December 2021.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve an extension of the remaining strategic goals and objectives from the 2017 - 2019 Strategic Plan, contained in Appendix B, to December 2021.
EP11.14adopted
2020 Capital Budget Update Due to COVID-19
In April 2020 the City Managers Office looked at options to reduce its growing costs due to the COVID-19 situation and one of the efforts the City considered was the reduction and or cancellation of yet to be started 2020 Capital projects funded from CFC (Capital from Current). The City Financial Planning Department worked with all ABC's by issuing Capital from Current (CFC) Guidelines for the ABC to follow when revising their 2020 Budget. In accordance with the CFC Reduction Guidelines, Exhibition Place adjusted its total capital projects for 2020 from $14.273 million to $7.838 million (Schedule 1) with $6.435 million funded by debt and $1.403 million funded by alternative sources. The overall reduction in 2020 Capital Projects to meet the City's directives is $6.435 million.
The Board of Governors of Exhibition Place: 1. Received the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP11.15adopted
Business Recovery Planning Update Due to COVID-19
This report provides an update and information regarding Exhibition Place business continuity planning for the restart, recovery, and rebuild plans, as a result of the COVID-19 pandemic. The financial impact to the Board's 2020 Operating and Capital Budget from the cancellation of events and closure of tenants operations due to the global pandemic is the subject of a separate report.
The Board of Governors of Exhibition Place: 1. Received the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP11.16adopted
2020 Operating Budget Financial Impact Update Due to COVID-19
The City of Toronto and the Provincial Public Health Officials made a decision in March to cancel all programs and events up to June 30, 2020 due to COVID-19 pandemic risk to public health and safety. Since then, a number of Exhibition Place Show Organizers has invoked their Force Majeure clause in their License Agreement to cancel or postpone their 2020 events. In addition to the cancellation of shows/events, Tenants operations across the grounds has also been impacted and therefore the loss of related ancillary revenue, such as Parking and Show Services from their closure. The Boards operations are highly dependent on the cash flow and net income from our trade and consumer shows, conferences, conventions, socials, galas, meetings and tenants operations. Since early in March, given the rise in concern over COVID-19, staff has been monitoring its cash flow from operations on a daily basis and have put a hold on all non-essential costs and discretionary expenditures such as travel, training, etc. Given the cancellation / postponement of all events up to June 30, 2020 Exhibition Place staff has been in constant communications with the City Managers Office and the City Financial Planning Department regarding financing opportunities to cover the Boards next 3-5 month cash shortfall requirements. Show Organizers of these cancelled events are requesting full refund of their space rental fees due to Force Majeure. The Board approved 2020 operating budget is a surplus of $500,000. The estimated impact from COVID-19 to the Boards operating budget as at May 31, 2020 is a reduction of net income/surplus of $14.497 million (Schedule A). The loss of net income and resultant cash flow is a concern not only to Exhibition Place, but also to the City of Toronto as the Board operates, manages and maintains Exhibition Place on behalf of the City, and the City is entitled to any surplus resulting from the Board's activities, and is responsible for any deficit the Board incurs.
The Board of Governors of Exhibition Place: 1. Directed the Chief Executive Officer to submit another update to the 2020 operating budget impact due to COVID-19 and the projected 2020 results at the next Board meeting.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board direct the Chief Executive Officer to submit another update to the 2020 operating budget impact due to COVID-19 and the projected 2020 results at the next Board meeting.
EP11.17adopted
Occupational Health and Safety Report: First Quarter 2020
This report provides information on the status of the Exhibition Place health and safety system, specifically on activities, priorities, and performance during the first quarter of 2020. There were 0 lost time injuries and a total of 3 medical aid injuries in the first quarter of 2020 relative to a total of 1 medical aid injury during the same period of 2019. Workplace Safety and Insurance Board (WSIB) invoiced costs for the first quarter of 2020 were approximately 25 percent lower to those in the same period of 2019. This is attributable decreased incident costs and lower Long Term Disability costs.
The Board of Governors of Exhibition Place: 1. Received the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP11.18adopted
Exhibition Place Management Report - First Quarter, 2020
The management report from the Chief Executive Officer is provided to the Board for information. A new format has been developed with graphs and tables for ease of reference of the information by the Board and the community. This Management Report will be produced on a quarterly basis. In addition, there will be a separate quarterly Financial Report.
The Board of Governors of Exhibition Place: 1. Received the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP11.19adopted
Exhibition Place Financial Report - First Quarter March 31, 2020
This report includes several detailed appendices that provide a full financial summary of all program areas of Exhibition Place for the first quarter (Q1) ending March 31, 2020.
The Board of Governors of Exhibition Place: 1. Directed that Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board direct that Confidential Attachment 1 to this report remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP11.20adopted
Tenant Liaison Consultation Meeting - January 2020
This report summarizes the discussions at the Tenant Liaison Consultation meeting held on January 20, 2020. Leading the meeting were Co-hosts Councillor Karygiannis and Mr. Howard Lichtman. Exhibition Place staff in attendance included Don Boyle, Chief Executive Officer; Hardat Persaud, Chief Financial Officer and Corporate Secretary; Laura Purdy, General Manager; Mark Goss, General Manager, Operations; Kelvin Seow, Director, Stakeholder Management and Special Projects; Gilles Bouchard, Director of Event Management Services; Catherine de Nobriga, Tenant Coordinator; Tony Porter, Director, Parking and Security Services; Debbie Sanderson, Executive Assistant to the Chief Executive Officer; and Jennifer Foster, Administrative Assistant to the General Manager. Twelve tenants were present, representing the following organizations: Canadian National Exhibition Association, City of Toronto Parks, Forestry and Recreation, Hotel X Toronto, Liberty Entertainment Group, Maple Leaf Sports and Entertainment, Queen Elizabeth Theatre / Fountainblu Dining Room, Royal Agricultural Winter Fair, Medieval Times, Riding Academy at the Horse Palace, and Toronto Event Centre. In addition to the tenants, a select group of show managers from major events were invited along with the City of Toronto "NEXT" Planning team to discuss the Master Plan, and how it affects the tenants and the events on the grounds at Exhibition Place.
The Board of Governors of Exhibition Place: 1. Received the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP11.21adopted
2021 Electrical and Mechanical Services Price List - ShowTech Power and Lighting (SPL)
This report recommends approval of the 2021 Electrical and Mechanical Services Price List for ShowTech Power and Lighting ("SPL") as outlined in Confidential Attachment 1. Board approval is required for the Price List pursuant to the Show Electrical Services Agreement between the Board and SPL. SPL conduct a comprehensive review and update of Electrical and Mechanical Pricing annually to factor in any increases due to labour and material costs and to ensure fair and reasonable rates, as well as, be consistent with industry standards in Toronto and the GTA market. These rates have been reviewed by Exhibition Place staff and are recommended as fair and reasonable changes.
The Board of Governors of Exhibition Place: 1. Approved the 2021 Electrical and Mechanical Services Price List for third party Rentals and Services delivered by ShowTech Power and Lighting as set out in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place, effective January 1, 2021. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the 2021 Electrical and Mechanical Services Price List for third party Rentals and Services delivered by ShowTech Power and Lighting as set out in the Confidential Attachment 1, effective January 1, 2021. 2. The Board direct that the confidential information contained in the Confidential Attachment 1 remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP11.22adopted
This report recommends that the Board approve a five (5) year occupancy arrangement with The City of Toronto for the Police Services Board ("PSB") for its Mounted Unit commencing on January 1, 2020 and expiring on December 31, 2024; for the premises within the Horse Palace which is presently occupied by the Toronto Police Service Mounted Unit Head Quarters, substantively on the terms and conditions of the existing lease and the terms outlined in Appendix A of this report.
The Board of Governors of Exhibition Place: 1. Approved a five (5) year occupancy arrangement with the City of Toronto for the Police Services Board's Mounted Unit commencing on January 1, 2020 and expiring on December 31, 2024; for the premises located within the Horse Palace occupied by the Toronto Police Service Mounted Unit on the same terms and conditions as the existing lease and the terms outlined in Appendix A to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve a five (5) year occupancy arrangement with the City of Toronto for the Police Services Board's Mounted Unit commencing on January 1, 2020 and expiring on December 31, 2024; for the premises located within the Horse Palace occupied by the Toronto Police Service Mounted Unit on the same terms and conditions as the existing lease and the terms outlined in Appendix A of this report.
EP11.23amended
Exhibition Place Master Plan Update
At its meeting of February 11, 2020 City Planning staff presented a progress update on the Exhibition Place Master Plan Framework to the Board of Governors relating to (a) the Master Plan Vision and Guiding Principles; (b) the public and stakeholders Consultation Summary; and (c) a Strategy Presentation from City staff. The Board of Governors Decision was a recommendation that City Council direct the City Manager and the Deputy City Manager, Infrastructure and Development Services to report to the Board of Governors of Exhibition Place with an update, when appropriate, on the strategy being developed jointly with the Province of Ontario to plan the future of Ontario Place and Exhibition Place, as set out in part 1 of EX5.1 - Ontario Place/Exhibition Place Revitalization, as it relates to the development of the Exhibition Place Master Plan. Further, at its meeting of December 19, 2019 City Planning staff presented a progress update on the Exhibition Place Master Plan framework to the Board of Governors. The Board referred the item to the Chief Executive Officer to: a) bring forward to the next Tenant Liaison Consultation meeting to review and obtain input from the tenants; and b) report to the Board with the results at its February 11, 2020 meeting. The Tenant Liaison Consultation meeting was held on January 20, 2020 and a summary of the feedback from this meeting is contained in Attachment 1 to the supplementary report from City Planning. The overview presentation given by City Planning staff at the meeting is contained in Attachment 2. Further, at its meeting of April 10, 2019, City Planning staff presented the final Cultural Heritage Landscape Assessment (CHLA) for Exhibition Place undertaken by City Planning through the engagement of Archeological Services Inc. Subsequently, a report on this matter entitled "Exhibition Place - Cultural Heritage Landscape Assessment and Next Steps for Master Plan" was presented to City Council and the following recommendations were approved related to the development of a Master Plan for Exhibition Place: - City Council adopt the proposed Master Plan study framework as described in the report (April 10, 2019) from the Director, Community Planning, Toronto and East York District to guide ongoing work on the Master Plan. - City Council direct City Planning staff to undertake public consultations on the development of the Master Plan, including consultations with various stakeholder groups, the community at large, and the Indigenous community. - City Council forward a copy of this Item to the Board of Governors of Exhibition Place for its information and City Council direct City Planning staff to work with the Exhibition Place Board of Governors to coordinate work of the Master Plan with development of the new Strategic Plan for Exhibition Place. At its meeting of December 19, 2019, City Planning staff gave a presentation to the Board on work completed to date to advance the development of the Exhibition Place Master Plan. The presentation included an overview of the preliminary urban design analysis, draft vision and guiding principles, and ongoing consultation efforts to continue through the end of 2019. The purpose of the Master Plan is to provide a long-term framework for physical change at Exhibition Place, while recognizing the unique attributes of the site and the role the lands have played in the development of Toronto. The recommended strategies will be informed by the CHLA, the existing planning framework, concurrent transportation and parks initiatives, and consultation input. The Master Plan is intended to be coordinated with the future plans for the revitalization of Ontario Place, and with other initiatives at Exhibition Place including the development of its Strategic Plan. City Planning staff will be attending the June 24, 2020 Board meeting and will be available to answer questions. Supplemental updates to the Board will be provided as the progressive phases of the Master Plan is launched.
The Board of Governors of Exhibition Place: 1. Confirmed its support for the Exhibition Place Master Plan - Phase 1 Proposal, as outlined in the report (June 5, 2020) from the Director, Community Planning, Toronto and East York District [EP11.23a].
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors of Exhibition Place receive this report for information.
EP11.24adopted
Transportation Innovation Zones
Toronto City Council at its October 2019 meeting adopted the Automated Vehicles Tactical Plan and Readiness 2022 report as the framework for guiding future policy decisions related to automated vehicles in Toronto. A key recommendation within the report directed Transportation Services staff to develop and implement a Transportation Innovation Zone program. This program includes a criteria based selection process to identify technologies, geographical space for demonstration zones, and any necessary regulations to facilitate testing of new transportation approaches and technologies in the public realm. Used around the world, innovation zones (also referred to as "testbeds," "sandboxes," or "living labs") are one way for municipal governments and their partners to stay informed on emerging innovations while supporting local economic development. As part of the current Master Plan development process, Exhibition Place, its tenants and stakeholders have expressed interest in using the grounds to support innovation while seeking new solutions to its transportation challenges. The Master Plan will call for the establishment of a Transportation Innovation Zone ("TIZ") at Exhibition Place. Toronto City Council at its October 2019 meeting adopted the Automated Vehicles Tactical Plan and Readiness 2022 report as the framework for guiding future policy decisions related to automated vehicles in Toronto. A key recommendation within the report directed Transportation Services staff to develop and implement a Transportation Innovation Zone program. This program includes a criteria based selection process to identify technologies, geographical space for demonstration zones, and any necessary regulations to facilitate testing of new transportation approaches and technologies in the public realm. Used around the world, innovation zones (also referred to as "testbeds," "sandboxes," or "living labs") are one way for municipal governments and their partners to stay informed on emerging innovations while supporting local economic development. As part of the current Master Plan development process, Exhibition Place, its tenants and stakeholders have expressed interest in using the grounds to support innovation while seeking new solutions to its transportation challenges. The Master Plan will call for the establishment of a Transportation Innovation Zone ("TIZ") at Exhibition Place.
The Board of Governors of Exhibition Place: 1. Directed staff to continue working with City Transportation staff on the development of a Transportation Flagship Innovation Zone partnership at Exhibition Place. 2. Directed the Chief Executive Officer, Exhibition Place to provide a progress update on this initiative in the first quarter 2021.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board direct staff to continue working with City Transportation staff on the development of a Transportation Flagship Innovation Zone partnership at Exhibition Place. 2. The Board direct the Chief Executive Officer, Exhibition Place to provide a progress update on this initiative in the first quarter 2021.