General Government Committee
The full agenda, as filed
All 41 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
Items 26 to 41 of 41Show 2550100all
GG18.26adopted
The purpose of this report is to request authority to enter a new non-competitive contract with Computacenter TeraMach Technologies Inc., for the supply of change management consulting services for Housing Secretariat from the date of award to December 31, 2026, for a total amount of $442,478 net of all applicable taxes and charges ($450,266 net of Harmonized Sales Tax Recoveries). The services sought under this non-competitive contract are for a new and distinct phase of the Modernization Project within Housing Secretariat, as well as operationalization of an existing phase. There will be continued focus on ensuring digital equity for housing applicants who lack access to technology or require non-digital options to maintain their housing applications and receive housing offers. The new Project phase is the result of City Council direction to implement a Centralized Affordable Rental Housing Access System. This new phase introduces significant program, policy, and operational changes that require continued change management expertise, familiarity with the project history, and the ability to meet tight project timelines.
The General Government Committee recommend that: 1. City Council, in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5)-year commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Executive Director of the Housing Secretariat to negotiate and enter into a non-competitive contract with Computacenter TeraMach Technologies Inc., for the amount of $442,478 net of all applicable taxes and charges ($450,266 net of Harmonized Sales Tax recoveries) to provide change management consulting services for a term that will commence from date of award until December 31, 2026.
Staff recommendation as filed
The Executive Director, Housing Secretariat, and the Chief Procurement Officer recommend that: 1. City Council, in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5)-year commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Executive Director of the Housing Secretariat to negotiate and enter into a non-competitive contract with Computacenter TeraMach Technologies Inc., for the amount of $442,478 net of all applicable taxes and charges ($450,266 net of Harmonized Sales Tax recoveries) to provide change management consulting services for a term that will commence from date of award until December 31, 2026.
GG18.27adopted
This report seeks Council's authority for the adoption of the necessary by-law to designate the property owned by Aura Hotel Group Inc. at 26 Gerrard Street East and leased to the City of Toronto as a Municipal Capital Facility, and to provide an exemption for the municipal property taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide and exemption for approximately 26,500 square feet being leased to Toronto Shelter and Support Services. Since the COVID-19 pandemic, the City of Toronto has continued to experience an unprecedented demand for shelter and 24-hour respite services. The Leased Premises at 26 Gerrard Street East, known as the Saint James Hotel, consists of 36 hotel units with 3 meeting rooms and is being used for the purposes of a temporary shelter to help meet shelter demand. The COVID-19 Shelter Transition and Relocation Plan was approved by City Council on April 6, 2022, and recommended a thoughtful, phased approach to support a gradual transition out of temporary COVID-19 shelter sites, including the continued use of most sites, where possible. In February 2024 City Council authorized staff to negotiate and approve lease extensions at shelter hotels including the Saint James Hotel until permanent solutions are available through the Homelessness Services Capital Infrastructure Strategy.
The General Government Committee recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to: a. enter into a Municipal Capital Facility Agreement with Aura Hotel Group Inc., which leases approximately 26,500 square feet at 26 Gerrard Street East (the "Leased Premises") to the City of Toronto used for the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Finance Shared Services, and the Executive Director, Corporate Real Estate Management recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to: a. enter into a Municipal Capital Facility Agreement with Aura Hotel Group Inc., which leases approximately 26,500 square feet at 26 Gerrard Street East (the "Leased Premises") to the City of Toronto used for the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GG18.28adopted
50 Richmond Street East - Nominal Lease Agreement with Unity Health Toronto
The purpose of this report is to seek Council authority for the City, as landlord, to enter into a nominal lease agreement (the "Lease") with Unity Health Toronto (the "Tenant") for the property municipally known as 50 Richmond Street East (the "Leased Premises"). The Lease, along with a future service level agreement, will enable the Tenant, in partnership with Toronto Public Health ("TPH"), to operate clinic programming to enhance services to respond to urgent health needs in the downtown core. Toronto Public Health is relocating some of its clinical services as a result of the ModernTO Council-approved sale of 277 Victoria Street. Details associated with existing tenants at the Leased Premises are identified in Confidential Attachment 1.
The General Government Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into an up to ten-year nominal lease agreement (the "Lease") with Unity Health Toronto (the "Tenant") for the property municipally known as 50 Richmond Street East (the "Leased Premises"), as identified in Attachment 2, on terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, or their designate, including base building and Accessibility for Ontarians with Disabilities Act work to be carried out by the Tenant at the Leased Premises in which the City will contribute up to $10.025 million (net of Harmonized Sales Tax), in consultation with the Medical Officer of Health, and in a form satisfactory to the City Solicitor. 2. City Council adopt the confidential instructions to staff contained in Confidential Attachment 1 to the report (November 5, 2024) from the Executive Director, Corporate Real Estate Management. 3. City Council authorize the public release of the confidential instructions to staff contained in Confidential Attachment 1 to the report (November 5, 2024) from the Executive Director, Corporate Real Estate Management, at the discretion of the Executive Director, Corporate Real Estate Management.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into an up to ten-year nominal lease agreement (the "Lease") with Unity Health Toronto (the "Tenant") for the property municipally known as 50 Richmond Street East (the "Leased Premises"), as identified in Attachment 2, on terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, or their designate, including base building and Accessibility for Ontarians with Disabilities Act work to be carried out by the Tenant at the Leased Premises in which the City will contribute up to $10.025 million (net of Harmonized Sales Tax), in consultation with the Medical Officer of Health, and in a form satisfactory to the City Solicitor. 2. City Council adopt the confidential instructions to staff contained in Confidential Attachment 1 to this report. 3. City Council authorize the public release of the confidential instructions to staff contained in Confidential Attachment at the discretion of the Executive Director, Corporate Real Estate Management.
GG18.29adopted
Amendments to Toronto Municipal Code Chapter 217, Records, Corporate (City)
Under Section 201 of the City of Toronto Act, 2006, a record of the City may be destroyed if a retention period has been established and the retention period has expired, or the record is a copy of the original record. Toronto Municipal Code Chapter 217, Records, Corporate (City) provides the legislative basis on which the retention periods for City records are authorized, and Schedule A of the by-law indicates the retention schedule for each records class. The purpose of this report is to amend the City's records retention by-law by establishing three new records retention schedules that pertain to: - declarations of office executed by members of council before they take office to which they were elected or appointed to, - records relating to the application process for Councillors seeking membership to the City of Toronto Long-Term Care Committee of Management, and - records relating to audio / video recordings (i.e., recorded livestreams and video conferences) produced from live meetings of City Council and Committee meetings­.
The General Government Committee recommend that: 1. City Council amend Schedule A, Records Retention Schedule, in the City of Toronto Municipal Code Chapter 217, Records, Corporate (City), as set out in Appendix 1 to the report (October 31, 2024) from the City Clerk.
Staff recommendation as filed
The City Clerk recommends that: 1. City Council amend Schedule A, Records Retention Schedule, in the City of Toronto Municipal Code Chapter 217, Records, Corporate (City), as set out in Appendix 1 to this report.
GG18.30adopted
This report seeks an amendment to the by-law governing the Toronto Fire Department Superannuation and Benefit Fund (the Plan) to increase the Plan Committee Chair Honorarium amount from $7,500 to $15,000 per annum.
The General Government Committee recommend that: 1. City Council amend By-law Number 10649 governing the Toronto Fire Department Superannuation and Benefit Fund to increase the Plan Committee Chair Honorarium amount from $7,500 to $15,000 per annum.
Staff recommendation as filed
The Executive Director, Finance Shared Services recommends that: 1. City Council amend By-law Number 10649 governing the Toronto Fire Department Superannuation and Benefit Fund to increase the Plan Committee Chair Honorarium amount from $7,500 to $15,000 per annum.
GG18.31adopted
33 Queen Street East - Toronto Parking Authority Settlement Proposal with Dakin West Inc.
The purpose of this report is for Corporate Real Estate Management to seek Council authority to approve the proposed settlement terms and conditions set out in Confidential Attachment 1, between Toronto Parking Authority and Dakin West Inc., located at 33 Queen Street East. Under the City-Wide Real Estate model, Toronto Parking Authority's lease administration and property management functions have transferred to Corporate Real Estate Management.
The General Government Committee recommend that: 1. City Council approve the conditional settlement set out in Confidential Attachment 1 to the report (November 5, 2024) from the City Solicitor, and the Executive Director, Corporate Real Estate Management. 2. City Council adopt the confidential instructions to staff set out in Confidential Attachment 1 to the report (November 5, 2024) from the City Solicitor, and the Executive Director, Corporate Real Estate Management. 3. City Council direct that the confidential information contained in Confidential Attachment 1 to the report (November 5, 2024) from the City Solicitor, and the Executive Director, Corporate Real Estate Management, remain confidential in its entirety, as it is about litigation or potential litigation that affects the City and Toronto Parking Authority and contains advice or communications that are subject to solicitor-client privilege.
Staff recommendation as filed
The City Solicitor, and the Executive Director, Corporate Real Estate Management recommend that: 1. City Council approve the conditional settlement set out in Confidential Attachment 1. 2. City Council adopt the confidential instructions to staff set out in Confidential Attachment 1. 3. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it is about litigation or potential litigation that affects the City and Toronto Parking Authority and contains advice or communications that are subject to solicitor-client privilege.
GG18.32adopted
This report serves as a housekeeping report concerning a necessary amendment to Toronto Municipal Code Chapter 950, Traffic and Parking, to de-designate 101 Cedarvale Avenue (currently operating as Carpark 20) as a Municipal Parking Facility once certain conditions are met. City Council authority is required to amend City of Toronto Municipal Code Chapter 950, Traffic and Parking, Schedule XXXIV: Municipal Parking Facilities to de-designate a location as a Municipal Parking Facility and to terminate a specific City property as a Municipal Parking Facility. 101 Cedarvale Avenue has been identified as being the ideal site for the construction of the new Danforth Traction Power Substation as part of the Toronto Transit Commission's Line 2 Capacity Enhancement Program. Securing City Council authority for the future jurisdictional transfer of 101 Cedarvale from the Toronto Parking Authority to the Toronto Transit Commission will allow Toronto Transit Commission the certainty to progress design and planning approvals for the Danforth Traction Power Substation. Toronto Parking Authority will continue to operate Carpark 20 until the first quarter of 2032, when Toronto Transit Commission is expected to begin construction.
The General Government Committee recommends that: 1. City Council direct that the carpark named Cedarvale (Carpark 20) located at 101 Cedarvale Avenue, upon 90 days' prior notice from the Toronto Transit Commission to the City / Toronto Parking Authority that the building permit has been approved for the construction of a building in connection with the Toronto Transit Commission Line 2 Capacity Enhancement Program, be de-designated as a Municipal Parking Facility, cease to be managed by the Toronto Parking Authority and be removed from Schedule XXXIV: Municipal Parking Facilities to City of Toronto Municipal Code Chapter 950, Traffic and Parking. 2. City Council authorize the City Solicitor to introduce the necessary bills to give effect to City Council's decision and City Council authorize the City Solicitor to make any necessary clarifications, refinements, minor modifications, technical amendments, or by-law amendments as may be identified by the City Solicitor or Executive Director, Corporate Real Estate Management, in order to give effect to recommendation 1 above. 3. City Council authorize and direct the appropriate City Officials to execute all documents and take the necessary actions to give effect to Council's decision. 4. City Council forward this report from the Executive Director, Corporate Real Estate Management to the Board of Directors of Toronto Parking Authority for their information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council direct that the carpark named Cedarvale (Carpark 20) located at 101 Cedarvale Avenue, upon 90 days' prior notice from the Toronto Transit Commission to the City / Toronto Parking Authority that the building permit has been approved for the construction of a building in connection with the Toronto Transit Commission Line 2 Capacity Enhancement Program, be de-designated as a Municipal Parking Facility, cease to be managed by the Toronto Parking Authority and be removed from Schedule XXXIV: Municipal Parking Facilities to City of Toronto Municipal Code Chapter 950, Traffic and Parking. 2. City Council authorize the City Solicitor to introduce the necessary bills to give effect to City Council's decision and City Council authorize the City Solicitor to make any necessary clarifications, refinements, minor modifications, technical amendments, or by-law amendments as may be identified by the City Solicitor or Executive Director, Corporate Real Estate Management, in order to give effect to recommendation 1 above. 3. City Council authorize and direct the appropriate City Officials to execute all documents and take the necessary actions to give effect to Council's decision. 4. City Council forward this report from the Executive Director, Corporate Real Estate Management to the Board of Directors of Toronto Parking Authority for their information.
GG18.33adopted
Occupational Health and Safety Report - End of Year 2023
This report provides information on the status of the City's health and safety system, specifically performance for 2023 and actions and priorities to address identified hazards. There was a 16.4 percent decrease in the number of lost time injuries (LTIs) in 2023 relative to 2022. There was a 5.5 percent increase in the number of recurrences and a 28 percent increase in the number of medical aid injuries in 2023 relative to 2022. The overall invoiced costs related to the City's current Workplace Safety and Insurance Board firm number increased from $49.5 million in 2022 to $57.3 million in 2023. This increase in costs was primarily attributed to claims for mental / emotional illnesses or disorders, followed by those attributed to firefighter cancers, and musculoskeletal disorders resulting from exertion, repetition, awkward posture and vibration / jarring.
The General Government Committee recommends that: 1. City Council receive the End of Year 2023 Occupational Health and Safety Report (November 5, 2024) from the Chief People Officer for information.
Staff recommendation as filed
The Chief People Officer recommends that: 1. City Council receive the End of Year 2023 Occupational Health and Safety Report for information.
GG18.34adopted
2022 - 2023 Annual Human Rights Office Report
In accordance with the City's Human Rights and Anti-Harassment / Discrimination Policy, this report provides an update on the data trends and information related to human rights inquiries and complaints involving the City in 2022 - 2023, through the City's internal Human Rights Office or external legal processes. The report also identifies program initiatives and policy development undertaken by the Human Rights Office to prevent human rights breaches, thereby mitigating risks to the City while promoting equity and inclusion. In 2022 and 2023, the Human Rights Office received 1294 and 1190 inquiries respectively, constituting a 43 percent increase since 2019. While the Human Rights Office experienced a sharp rise in inquiries during the COVID-19 pandemic, demand for the Human Rights Office's services by members of the Toronto Public Service and the public has steadily increased and has not reduced to pre-pandemic levels. The Human Rights Office staffing complement in 2022 - 2023 was 7 positions. The Human Rights Office faced significant challenges and increased demand leading to service reductions, including no new investigations during this period. Incidences of workplace harassment, incivility, and sexual harassment reported to the Human Rights Office have risen which may be partially connected to the resumption of in-person services and return to office environments, as well as greater awareness of the Human Rights Office. Additionally, the number of inquiries related to accommodation have not returned to pre-pandemic levels. Over the last five years, the Human Rights Office has also seen a significant increase in race and related inquiries, as well as inquiries related to gender identity and sex. The increases described in this report highlights the continued manifestation of inequities that Black, Indigenous, People of Colour, trans and gender diverse communities face in employment and service. It also reflects a greater awareness of rights and responsibilities towards human rights, inclusion, equity and reconciliation leading individuals to contact the Human Rights Office.
The General Government Committee recommend that: 1. City Council receive the report (November 5, 2024) from the Chief People Officer for information.
Staff recommendation as filed
The Chief People Officer recommends that: 1. City Council receive this report for information.
GG18.35adopted
Non-Union Separation Costs for 2023
This report provides information on non-union employee separation costs for 2023. Separation costs in this report include unilateral decisions made by the employer to exit employees from the workplace where exit payments are higher than legislative minimums. The separation payment provided in each circumstance, is informed by both provincial legislation and the application of a number of factors that are consistently considered by the courts such as length of service, the employee's age, the availability of comparable employment and whether the employee was enticed to leave previous employment, amongst other factors. In 2014, the City's Auditor General reviewed the City of Toronto's non-union employee separation costs. The review affirmed that separation costs had been awarded in accordance with City of Toronto policies, procedures, applicable legislation and jurisprudence. The Auditor General recommended that separation costs continue to be monitored and that the costs be reported out regularly. The City of Toronto has statutory and legal obligations to provide separation pay when the employment relationship is terminated by the City of Toronto without just cause. Administering separation payments for non-union employees whose employment is terminated without cause falls under the authority of the City Manager. The total number of exits in each of the reported years represents a very small percentage of the total number of non-union employees employed by the City of Toronto.
The General Government Committee: 1. Received the report (November 5, 2024) from the Chief People Officer for information.
Staff recommendation as filed
The Chief People Officer recommends that: 1. The General Government Committee receive this report for information.
GG18.36adopted
2023 Update on Fire and Life Safety Compliance at the City of Toronto
This report provides the annual status update on fire and life safety compliance at the City of Toronto (the "City"), as directed by City Council (AU13.11). The report presents the 2023 compliance rates against the 2018 to 2022 baseline data. The completion and compliance rates have continued to improve since the implementation of the Safety and Compliance team (formerly the Fire and Life Safety Program Office) within Corporate Real Estate Management ("C.R.E.M."). Throughout 2023, Corporate Real Estate Management finalized the centralization of all City Divisions into our program. Corporate Real Estate Management has made significant progress implementing the Master Fire Program, awarded new competitive procurements for inspections, tested and maintained services, and recruited new staff to enable the hybrid service model.
The General Government Committee: 1. Receive the report (November 5, 2024) from the Executive Director, Corporate Real Estate Management for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. The General Government Committee receive the report for information.
GG18.37deferred
Status of iOS AirDrop Functionality on City Devices
This report provides an update to the General Government Committee on the City's decision to continue disabling the AirDrop functionality. This report was requested by the General Government Committee in September 2024.
The General Government Committee: 1. Deferred the consideration of this item until the February 25, 2025 meeting of the General Government Committee.
Staff recommendation as filed
The Chief Information Security Officer, and the Chief Technology Officer recommend that: 1. General Government Committee receive this report for information.
GG18.38forwarded without recommendation
Expropriation of Business Improvement Area Land and Potential Compensation
At its October 9 and 10, 2024 Council meeting, during its consideration of Item GG16.3: Status of Outstanding Payments in Lieu of Tax Amounts for Federal, Provincial and Municipal Properties , a Motion to amend the item was carried requesting that the Chief Financial Officer and Treasurer report back to the November 20, 2024 General Government Committee meeting on: - How the City of Toronto will determine and collect payments in lieu of taxes for those businesses which Metrolinx has expropriated and closed in Business Improvement Areas; and - How the City of Toronto will compensate the Business Improvement Area levies for these properties. This report is being written by Revenue Services in consultation with Economic Development and Culture and Legal Services.
The General Government Committee forwarded the item to City Council without recommendation.
Staff recommendation as filed
The Executive Director, Finance Shared Services recommends that: 1. City Council receive this report for information.
GG18.39adopted
Temporary Suspension of Duron Ontario Ltd.
This report recommends that City Council suspend Duron Ontario Ltd.'s ("Duron") eligibility to bid on, or be awarded, any City of Toronto contracts for a period of 4-months for contraventions of the City of Toronto's Supplier Code of Conduct (Supplier Performance) in Chapter 195 of the Toronto Municipal Code. Duron is currently suspended from bidding pursuant to the authority of the Chief Procurement Officer. When it received notice that the Chief Procurement Officer was considering a recommendation that a longer suspension be imposed by City Council, Duron requested additional information. In response, the Chief Procurement Officer has determined that some additional information will be provided to Duron. A 4-month suspension is recommended to: a. permit the Chief Purchasing Official to provide this information to Duron, consider Duron's response, and decide upon an appropriate recommendation; and, b. preclude Duron from bidding on City contracts in the interim.
The General Government Committee recommend that: 1. City Council suspend Duron Ontario Ltd.'s and any affiliated persons, as defined in Chapter 195, eligibility to bid on or be awarded any City of Toronto contracts as a supplier of goods and / or services or as a subcontractor to such a supplier, including any options, renewals or extensions of existing contracts, for a period of four (4) months commencing upon the date of approval of this report.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that: 1. City Council suspend Duron Ontario Ltd.'s and any affiliated persons, as defined in Chapter 195, eligibility to bid on or be awarded any City of Toronto contracts as a supplier of goods and / or services or as a subcontractor to such a supplier, including any options, renewals or extensions of existing contracts, for a period of four (4) months commencing upon the date of approval of this report.
GG18.40adopted
Contracts and Purchase Order Amendments Process
The motion to review the historic use of contract and purchase order amendments is crucial to ensure that the city is managing its resources effectively, mitigating unnecessary risks, and maintaining financial accountability for all expenditures. In this meeting alone, there are 15 amended items, totaling a cost over $55 million to the city, with more than $31 million attributed to "unforeseen" items. These amended items are costing the City a substantial amount of money and are a reoccurring issue on the General Government Committee. The total of 60 amended items since January represent a significant and ongoing trend that warrants closer examination.
The General Government Committee recommends that: 1. City Council request the Chief Financial Officer, in consultation with the Chief Procurement Officer, to review the historic use of contract and purchase order amendments and report to the General Government Committee in the third quarter of 2025 with findings, including recommendations to update the contract and purchase order amendment process and delegation of financial authority, as required, to better define the parameters and rationalize the process.
Staff recommendation as filed
Councillor Vincent Crisanti recommends that: 1. City Council request the Chief Financial Officer, in consultation with the Chief Procurement Officer, to review the historic use of contract and purchase order amendments and report to the General Government Committee in the third quarter of 2025 with findings, including recommendations to update the contract and purchase order amendment process and delegation of financial authority, as required, to better define the parameters and rationalize the process.
GG18.41adopted
The General Government Committee will introduce confirming bill.
Confirmatory Bill The General Government Committee passed a Confirmatory Bill as By-law 1272-2024, subject to Section 226.9 of the City of Toronto Act, 2006.