Toronto Parking Authority
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
PA9.1adopted
Toronto Parking Authority (TPA) and the Canadian Automobile Association South Central Ontario (CAA SCO) are seeking to extend their partnership beyond "Free Ride Wednesdays" campaigns which have been successfully run in June 2018 and August 2019. This report seeks the approval to enter into a three-year agreement with CAA SCO to implement a marketing and promotion agreement with CAA SCO becoming an "Official Promotional Partner of Bike Share Toronto" with Bike Share Toronto website presence and providing CAA SCO loyalty program members with exclusive Bike Share benefits.
The Board of Directors of Toronto Parking Authority: 1. Authorized the President, Toronto Parking Authority, to enter into a marketing and promotion agreement with the Canadian Automobile Association South Central Ontario (CAA SCO) under the terms and conditions outlined in Confidential Attachment 1 to the report (September 10, 2019) from the Acting President, Toronto Parking Authority, and in a form satisfactory to the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (September 10, 2019) from the Acting President, Toronto Parking Authority, remain confidential in its entirety, as it pertains to ongoing negotiations related to assets of Toronto Parking Authority and confidential information regarding the details of these negotiations.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority authorize the President, Toronto Parking Authority, to enter into a marketing and promotion agreement with the Canadian Automobile Association South Central Ontario (CAA SCO) under the terms and conditions outlined in Confidential Attachment 1 and in a form satisfactory to the City Solicitor. 2. The Board of Directors of Toronto Parking Authority direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it pertains to ongoing negotiations related to assets of Toronto Parking Authority and provides confidential information regarding the details of these negotiations.
PA9.2adopted
Parking Market Analysis for 2020 Toronto Parking Authority Budget Submission
This report responds to the request from Toronto City Council to the President of Toronto Parking Authority (TPA) to include a parking market analysis, annually, as part of its budget submission. The parking market served by TPA consists of two main service streams: the on-street program and off-street program. The on-street parking stream includes all of the approximately 19,000 paid on-street parking spaces, which accept payment by way of parking machines or through the Green P App, and a few legacy single-space parking meters. The comprehensive parking market analysis of this on-street program is undertaken for all locations once every three years when the rates and rules of operation are reviewed and aligned with utilization levels and to ensure equitable treatment of all areas of the city. The last comprehensive review was undertaken in October 2017. Implementation was completed in late 2018. The next comprehensive review is scheduled for the middle of 2020. In addition to the comprehensive review, in-year adjustments are undertaken as circumstances warrant. On-street parking is competitively priced with TPA off-street pricing, where applicable, and to below prices set by private parking operators. On-street parking is almost always the first choice of short-stay (under three hours) parkers. TPA also operates an extensive inventory of approximately 300 off-street parking facilities containing over 40,000 spaces, however, over one-third of these spaces are managed and operated by TPA on behalf of other City departments or agencies, including City Real Estate Services, Parks, Forestry and Recreation, the Toronto Transit Commission (TTC), Exhibition Place, and the Toronto Community Housing Corporation. While consultation usually occurs, in most of these facilities, the parking fees are set by the department or agency and reflect their policy objectives. In addition, there are 26 locations where garages or surface locations are leased from public or private landowners. The facilities where rates are set by the TPA Board of Directors are subject to a comprehensive annual rate review. The next comprehensive review is scheduled for November 2019 for implementation in January 2020. Each year, the comprehensive review includes surveys of rates being charged by private parking competitors located in the vicinity of TPA parking facilities. All of the TPA's large garages had competitors identified as part of the 2019 rate review. The primary objective of TPA's rate setting process is to achieve high usage levels in its facilities. TPA would not normally change rates where usage levels are low or declining. TPA's service mandate is to serve short-stay, high turnover parkers. These are the customers to the City's businesses. The TPA only accommodates longer stay parkers where all short-stay parkers have been served and additional space is available in the facility. TPA's rate setting practices reflect this service mandate by having short-stay rates lower than most competitor rates. There are many other factors which influence parking behaviour and choice of parking location. These include selecting other travel modes, road congestion, and general traffic issues in the vicinity of a given facility and general economic conditions, either local to an area or on a more widespread basis. There was an extensive series of rate adjustments implemented in early 2019 which impacted 93 of TPA's approximately 230 off-street locations. This report analyzes the effect that these price changes had in terms of usage levels and parking revenues as well as calculating the price elasticity associated with the changes. In general, with the exception of eight TPA garages in the core commercial areas, the price adjustments resulted in no change in overall parking transactions in the 93 locations where they were implemented and generated 5.52 percent in additional revenue at these locations. Additional rate change recommendations will be considered by TPA Board of Directors at their November 25, 2019 meeting. TPA is projecting a total increase in 2019 revenues across all revenue streams of 2.4 percent for 2019 over 2018. This represents the results of the revenue increases at the car parks referenced in this report as well as car parks where rates were not increased and performance of the on-street metered parking program. There is also a brief description of the 2019 competitor rate analysis which is currently underway. Overall, private sector competitors were identified for the car parks in the core commercial areas, including the downtown, the midtown centers, and North York Centre. Results indicate that, as per TPA policy, half-hour rates at TPA locations are in most cases lower than the private sector while daily rates tend to be at, or near, the level of competitors.
The Board of Directors of Toronto Parking Authority: 1. Referred the report (September 18, 2019) from the Acting President, Toronto Parking Authority, to the Budget Committee for consideration during the 2020 budget process.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority refer this report to the Budget Committee for consideration during the 2020 budget process.
PA9.3adopted
A tender package, including all technical requirements, materials, and labour for the electrical lighting upgrades, was prepared by SNC Lavalin Inc., as previously approved by Purchase Order Number 37954 which was issued in September 2018. SNC Lavalin Inc. tendered the work on behalf of Toronto Parking Authority (TPA) to eight pre-qualified electrical contractors on August 12, 2019. A mandatory pre-tender meeting was held on August 14, 2019 with four out of the eight pre-qualified contractors. The call closed on August 28, 2019 and two bids were received and considered, as listed below in ascending order. Table 1 - Summary of Bids Received (net of applicable taxes) General Contractors Amount Percentage Rumble Electric Co. Ltd. $952,675 100 Beckett Electrical Inc. $1,073,610 113
The Board of Directors of Toronto Parking Authority: 1. Authorized the President, Toronto Parking Authority, to award the construction contract for the electrical lighting upgrades at Municipal Car Parks 11 (21 Pleasant Boulevard) and 286 (51 Dockside Drive) to Rumble Electric Co. Ltd., having submitted the lowest bid and meeting all specifications in conformance with the construction tender requirements, in the amount of $952,675 plus $22,325 as a contingency allowance, being the sum total amount of $975,000 net of all taxes and charges.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority authorize the President, Toronto Parking Authority, to award the construction contract for the electrical lighting upgrades at Municipal Car Parks 11 (21 Pleasant Boulevard) and 286 (51 Dockside Drive) to Rumble Electric Co. Ltd., having submitted the lowest bid and meeting all specifications in conformance with the construction tender requirements, in the amount of $952,675 plus $22,325 as a contingency allowance, being the sum total amount of $975,000 net of all taxes and charges.
PA9.4adopted
This report responds to City Council's request to the Toronto Parking Authority Board to request the President, Toronto Parking Authority, to report to the Budget Committee on the following for consideration prior to the 2020 budget process: a. ridership changes at Bike Share stations directly adjacent to the Richmond/Adelaide and Bloor Street West bike lanes, from before implementation to implementation; and b. the feasibility and financial impact of extending Bike Share travel times from 30 minutes to 45 minutes for annual members.
The Board of Directors of Toronto Parking Authority: 1. Referred the report (September 6, 2019) from the Acting President, Toronto Parking Authority, to the Budget Committee for consideration during the 2020 budget process.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority refer this report to the Budget Committee for consideration during the 2020 budget process.
PA9.5amended
Toronto Parking Authority - 2020 Operating Budget and 2020-2029 Capital Budget
This report presents the 2020 Operating Budget and 2020-2029 Capital Budget to the Board of Directors of Toronto Parking Authority for approval, as referenced in Attachment 1 to the report dated September 10, 2019 (budgetTO 2020 Administrative Review - Toronto Parking Authority 2020 Operating Budget and 2020-2029 Capital Budget and Plan Submission).
The Board of Directors of Toronto Parking Authority: 1. Approved the 2020 Operating Budget and 2020-2029 Capital Budget for Toronto Parking Authority, as outlined in the report (September 10, 2019) from the Acting President, Toronto Parking Authority. 2. Forwarded the 2020 Operating Budget and 2020-2029 Capital Budget for Toronto Parking Authority, as outlined in the report (September 10, 2019) from the Acting President, Toronto Parking Authority, to City Council for consideration during the 2020 budget process. 3. Directed that the confidential information contained in Confidential Attachment 1 to the report (September 19, 2019) from the Acting President, Toronto Parking Authority, remain confidential in its entirety, as it pertains to personal matters about identifiable individuals, including municipal or local board employees, and labour relations or employee negotiations.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority approve the 2020 Operating Budget and 2020-2029 Capital Budget for Toronto Parking Authority, as outlined in this report, and forward the 2020 Operating Budget and 2020-2029 Capital Budget for Toronto Parking Authority to City Council for consideration during the 2020 budget process.
PA9.6adopted
Toronto Parking Authority Human Resources Matters - Update: 2018 Employee Engagement Survey
The Board of Directors of Toronto Parking Authority (TPA) considered Item PA8.12, Toronto Parking Authority Human Resources Matters, at its July 23, 2019 meeting, in which the Board received an update on TPA human resources matters. As a further update, this report is provided for information purposes regarding the results of the last Employee Engagement Survey at TPA. In 2018, TPA administered an Employee Engagement Survey to obtain feedback from all TPA employees. Based on the results from the 2018 Employee Engagement Survey, TPA developed action plans at the departmental and organizational levels. At the organizational level, for 2019, TPA identified key initiatives focused on culture and transformation: - Launched employee engagement initiatives to improve internal communications and develop leadership. These initiatives included the expansion of communications channels and informal employee discussion groups, enabling learning opportunities for employees and leadership/management training. - Introduced a new performance management system supporting leadership development and project management capabilities. These initiatives are well underway and will continue into 2020. Going forward, the results of the Employee Engagement Survey will continue to be used to focus TPA's efforts on building an engaged, high-performing, adaptive, and productive workforce to meet TPA's current and future needs.
The Board of Directors of Toronto Parking Authority received the report (September 3, 2019) from the Acting President, Toronto Parking Authority, for information.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority receive this report for information.
PA9.7adopted
Remote Participation at Toronto Parking Authority Board Meetings
It may be useful to allow Board member participation in meetings via teleconference or videoconference from time to time. This is fairly standard for Boards of operating business corporations and is a topic that is relevant to the review of Toronto Parking Authority procedures with the recent creation of the new Board of Directors. It is also a useful tool to encourage full participation by Board members even when Board meeting dates change or are called on short notice. With the concurrence of the Board Chair to add this item for Board consideration, there is a motion as noted below.
The Board of Directors of Toronto Parking Authority: 1. Requested the City Clerk, the City Manager, and the President, Toronto Parking Authority, as part of their draft governance and procedural policy for the Board of Directors of Toronto Parking Authority, to report back on procedural rules to permit remote participation at Board meetings.
Staff recommendation as filed
Jeffrey Steiner recommends that: 1. The Board of Directors of Toronto Parking Authority request the City Clerk, the City Manager, and the President, Toronto Parking Authority, as part of their draft governance and procedural policy for the Board of Directors of Toronto Parking Authority, to report back on procedural rules to permit remote participation at Board meetings.