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←Bid Award Panel · 2018-12-05 · 2019.BA1.1

The filed record

Award of Request for Proposal No. 3405-18-0150 to Abledent Incorporated for Dental Clinic Management System

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The decision

2018-12-05 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 29, 2018) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 3405-18-0150 Description: The purpose of this report is to advise on the results of the Request for Proposal (RFP) 3405-18-0150 for the provision of Dental Clinic Management System and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Abeldent, Inc.

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for a period of three (3) years, with the option to renew for additional two (2) separate one (1) year periods. Recommended Bidder or Proponent: Abeldent Inc. Contract Award Value: $547,346 net of all applicable taxes and charges $618,501 including all applicable taxes and charges $556,979 net of HST recoveries Contract is expected to start on January 2, 2019 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries The total potential contract award including all option years is $716,909 net of HST recoveries, $796,096 including all applicable taxes and charges and $704,510 net of all applicable taxes and charges.

On the agenda

As the city filed it

Call Issued: June 14, 2018 Call Closed: July 18, 2018 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Proposals Received Proponent Name Abeldent Incorporated Prococious Technologies Incorporated* *Submission found Non-Compliant with the requirements of the Request for Proposal

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 3405-18-0150 Description: The purpose of this report is to advise on the results of the Request for Proposal (RFP) 3405-18-0150 for the provision of Dental Clinic Management System and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Abeldent, Inc.

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for a period of three (3) years, with the option to renew for additional two (2) separate one (1) year periods. Recommended Bidder or Proponent: Abeldent Inc. Contract Award Value: $547,346 net of all applicable taxes and charges $618,501 including all applicable taxes and charges $556,979 net of HST recoveries Contract is expected to start on January 2, 2019 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries The total potential contract award including all option years is $716,909 net of HST recoveries, $796,096 including all applicable taxes and charges and $704,510 net of all applicable taxes and charges.

    On the record

    The item as the City filed it

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