Award of Request for Quotation No. 6114-18-0302 to Metro Freightliner Hamilton and Tallman Truck Centre Limited for the Supply and Delivery of Twenty-Four (24) Latest Model Various Types Truck Chassis and Cab, 60,000 LBS (27,216 KG) GVWR, Tandem Axle Complete with Various Bodies

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The decision

2018-12-05 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 29, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 6114-18-0302 Description: For the Supply and Delivery of Twenty-two (22) 2020 Freightliner Cascadia, Conventional Truck Chassis and Day Cab, 60,000 Lbs. (27,216 Kg) GVWR, Tandem Axle, Severe Duty On/Off Highway Tractor with Fifth Wheel.

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The Price Form contains three (3) appendices (Appendices C, C1 and C2) and is being awarded to the lowest bidder meeting specifications per Appendix. Recommended Bidder: (Appendix C as per Request for Quotation) Metro Freightliner Hamilton (Option A) Contract Award Value: $3,694,591 net of all applicable taxes and charges $4,174,888 including all applicable taxes and charges $3,759,616 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2019. The total potential cost to the City is $3,759,616 net of HST recoveries. The total potential award is $4,174,888 including all applicable taxes and charges and $3,694,591 net of all applicable taxes and charges. Description: For the Supply and Delivery of One (1) 2020 International HV613, Conventional Truck Chassis and Cab, 73,000 pounds (33,112 Kg) GVWR, Tandem Axle and One (1) Auxiliary Air Lift Pusher Axle Complete with 24' Contractor Dump Type Body with Walking Floor. For the Supply and Delivery of One (1) 2020 International HV607, Conventional Truck Chassis and Cab, 60,000 pounds (27,216 kilograms) GVWR Tandem Axle, Complete with 18' All Steel Platform Type Body with Truck-Mounted Boom Crane. Recommended Bidder: (Appendices "C1" and "C2" as per Request for Quotation ) Tallman Truck Centre Limited Contract Award Value: $698,967 net of all applicable taxes and charges $789,833 including all applicable taxes and charges $711,269 net of HST recoveries The total potential cost to the City is $711,269 net of HST recoveries. The total potential award is $789,833 including all applicable taxes and charges and $698,967 net of all applicable taxes and charges. The total potential cost to the City for both awards is $4,470,885 net of HST recoveries. The total contract award including all awards is $4,393,558 net of all applicable taxes and charges, $4,964,721 including all applicable taxes and charges.

On the agenda

As the city filed it

Call Issued: August 27, 2018 Call Closed: October 2, 2018 Number of Addenda Issued: One (1) Number of Bids: Four (4) for Appendix C, One (1) for Appendices C1 and C2 Table 2: Summary of Bids Received for Request for Quotation Number 6114-18-0302 including bid price Bidder Name Bidder Name Bid Price (including H.S.T.) Price Form Appendix "C" Metro Freightliner Hamilton (Option A: Eaton Ultrashift $4,174,888 Metro Freightliner

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Hamilton (Option B: Allison Transmission) $4,281,236 Premier Truck Group $4,454,912 Tallman Truck Centre Limited Non-Compliant Price Form Appendices "C1" and "C2" Tallman Truck Centre Limited $789,833

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 6114-18-0302 Description: For the Supply and Delivery of Twenty-two (22) 2020 Freightliner Cascadia, Conventional Truck Chassis and Day Cab, 60,000 Lbs. (27,216 Kg) GVWR, Tandem Axle, Severe Duty On/Off Highway Tractor with Fifth Wheel. The Price Form contains three (3) appendices (Appendices C, C1 and C2) and is being awarded to the lowest bidder meeting specifications per Appendix.

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Recommended Bidder: (Appendix C as per Request for Quotation) Metro Freightliner Hamilton (Option A) Contract Award Value: $3,694,591 net of all applicable taxes and charges $4,174,888 including all applicable taxes and charges $3,759,616 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2019. The total potential cost to the City is $3,759,616 net of HST recoveries. The total potential award is $4,174,888 including all applicable taxes and charges and $3,694,591 net of all applicable taxes and charges. Description: For the Supply and Delivery of One (1) 2020 International HV613, Conventional Truck Chassis and Cab, 73,000 pounds (33,112 Kg) GVWR, Tandem Axle and One (1) Auxiliary Air Lift Pusher Axle Complete with 24' Contractor Dump Type Body with Walking Floor. For the Supply and Delivery of One (1) 2020 International HV607, Conventional Truck Chassis and Cab, 60,000 pounds (27,216 kilograms) GVWR Tandem Axle, Complete with 18' All Steel Platform Type Body with Truck-Mounted Boom Crane. Recommended Bidder: (Appendices "C1" and "C2" as per Request for Quotation ) Tallman Truck Centre Limited Contract Award Value: $698,967 net of all applicable taxes and charges $789,833 including all applicable taxes and charges $711,269 net of HST recoveries The total potential cost to the City is $711,269 net of HST recoveries. The total potential award is $789,833 including all applicable taxes and charges and $698,967 net of all applicable taxes and charges. The total potential cost to the City for both awards is $4,470,885 net of HST recoveries. The total contract award including all awards is $4,393,558 net of all applicable taxes and charges, $4,964,721 including all applicable taxes and charges.

On the record

The item as the City filed it