Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA1.1adopted
Call Issued: June 14, 2018 Call Closed: July 18, 2018 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Proposals Received Proponent Name Abeldent Incorporated Prococious Technologies Incorporated* *Submission found Non-Compliant with the requirements of the Request for Proposal
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 29, 2018) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 3405-18-0150 Description: The purpose of this report is to advise on the results of the Request for Proposal (RFP) 3405-18-0150 for the provision of Dental Clinic Management System and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Abeldent, Inc. for a period of three (3) years, with the option to renew for additional two (2) separate one (1) year periods. Recommended Bidder or Proponent: Abeldent Inc. Contract Award Value: $547,346 net of all applicable taxes and charges $618,501 including all applicable taxes and charges $556,979 net of HST recoveries Contract is expected to start on January 2, 2019 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries The total potential contract award including all option years is $716,909 net of HST recoveries, $796,096 including all applicable taxes and charges and $704,510 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 3405-18-0150 Description: The purpose of this report is to advise on the results of the Request for Proposal (RFP) 3405-18-0150 for the provision of Dental Clinic Management System and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Abeldent, Inc. for a period of three (3) years, with the option to renew for additional two (2) separate one (1) year periods. Recommended Bidder or Proponent: Abeldent Inc. Contract Award Value: $547,346 net of all applicable taxes and charges $618,501 including all applicable taxes and charges $556,979 net of HST recoveries Contract is expected to start on January 2, 2019 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $78,582 net of all applicable taxes and charges $88,798 including all applicable taxes and charges $79,965 net of HST recoveries The total potential contract award including all option years is $716,909 net of HST recoveries, $796,096 including all applicable taxes and charges and $704,510 net of all applicable taxes and charges.
BA1.2adopted
Call Issued: July 13, 2018 Call Closed: August 24, 2018 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Proposals Received for Request for Proposal Number 9150-18-0145 Proponent Name AECOM Canada Limited* *Bid price was corrected for mathematical errors. Purchasing and Material Managements has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2018) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 9150-18-0145 Description: The purpose of this Request for Proposal is to select a Vendor to provide expertise and professional services to undertake a Design, Contract Administration and Post Construction for Dufferin Waste Facility Site Improvement. Recommended Bidder or Proponent: AECOM Canada Ltd. Contract Award Value: $1,484,370 net of all applicable taxes and charges $1,677,338 including all applicable taxes and charges $1,510,495 net of HST recoveries Contract is expected to start on November 27, 2018 and end on December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9150-18-0145 Description: The purpose of this Request for Proposal is to select a Vendor to provide expertise and professional services to undertake a Design, Contract Administration and Post Construction for Dufferin Waste Facility Site Improvement. Recommended Bidder or Proponent: AECOM Canada Ltd. Contract Award Value: $1,484,370 net of all applicable taxes and charges $1,677,338 including all applicable taxes and charges $1,510,495 net of HST recoveries Contract is expected to start on November 27, 2018 and end on December 31, 2021.
BA1.3adopted
Call Issued: August 27, 2018 Call Closed: October 2, 2018 Number of Addenda Issued: One (1) Number of Bids: Four (4) for Appendix C, One (1) for Appendices C1 and C2 Table 2: Summary of Bids Received for Request for Quotation Number 6114-18-0302 including bid price Bidder Name Bidder Name Bid Price (including H.S.T.) Price Form Appendix "C" Metro Freightliner Hamilton (Option A: Eaton Ultrashift $4,174,888 Metro Freightliner Hamilton (Option B: Allison Transmission) $4,281,236 Premier Truck Group $4,454,912 Tallman Truck Centre Limited Non-Compliant Price Form Appendices "C1" and "C2" Tallman Truck Centre Limited $789,833
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 29, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 6114-18-0302 Description: For the Supply and Delivery of Twenty-two (22) 2020 Freightliner Cascadia, Conventional Truck Chassis and Day Cab, 60,000 Lbs. (27,216 Kg) GVWR, Tandem Axle, Severe Duty On/Off Highway Tractor with Fifth Wheel. The Price Form contains three (3) appendices (Appendices C, C1 and C2) and is being awarded to the lowest bidder meeting specifications per Appendix. Recommended Bidder: (Appendix C as per Request for Quotation) Metro Freightliner Hamilton (Option A) Contract Award Value: $3,694,591 net of all applicable taxes and charges $4,174,888 including all applicable taxes and charges $3,759,616 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2019. The total potential cost to the City is $3,759,616 net of HST recoveries. The total potential award is $4,174,888 including all applicable taxes and charges and $3,694,591 net of all applicable taxes and charges. Description: For the Supply and Delivery of One (1) 2020 International HV613, Conventional Truck Chassis and Cab, 73,000 pounds (33,112 Kg) GVWR, Tandem Axle and One (1) Auxiliary Air Lift Pusher Axle Complete with 24' Contractor Dump Type Body with Walking Floor. For the Supply and Delivery of One (1) 2020 International HV607, Conventional Truck Chassis and Cab, 60,000 pounds (27,216 kilograms) GVWR Tandem Axle, Complete with 18' All Steel Platform Type Body with Truck-Mounted Boom Crane. Recommended Bidder: (Appendices "C1" and "C2" as per Request for Quotation ) Tallman Truck Centre Limited Contract Award Value: $698,967 net of all applicable taxes and charges $789,833 including all applicable taxes and charges $711,269 net of HST recoveries The total potential cost to the City is $711,269 net of HST recoveries. The total potential award is $789,833 including all applicable taxes and charges and $698,967 net of all applicable taxes and charges. The total potential cost to the City for both awards is $4,470,885 net of HST recoveries. The total contract award including all awards is $4,393,558 net of all applicable taxes and charges, $4,964,721 including all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 6114-18-0302 Description: For the Supply and Delivery of Twenty-two (22) 2020 Freightliner Cascadia, Conventional Truck Chassis and Day Cab, 60,000 Lbs. (27,216 Kg) GVWR, Tandem Axle, Severe Duty On/Off Highway Tractor with Fifth Wheel. The Price Form contains three (3) appendices (Appendices C, C1 and C2) and is being awarded to the lowest bidder meeting specifications per Appendix. Recommended Bidder: (Appendix C as per Request for Quotation) Metro Freightliner Hamilton (Option A) Contract Award Value: $3,694,591 net of all applicable taxes and charges $4,174,888 including all applicable taxes and charges $3,759,616 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2019. The total potential cost to the City is $3,759,616 net of HST recoveries. The total potential award is $4,174,888 including all applicable taxes and charges and $3,694,591 net of all applicable taxes and charges. Description: For the Supply and Delivery of One (1) 2020 International HV613, Conventional Truck Chassis and Cab, 73,000 pounds (33,112 Kg) GVWR, Tandem Axle and One (1) Auxiliary Air Lift Pusher Axle Complete with 24' Contractor Dump Type Body with Walking Floor. For the Supply and Delivery of One (1) 2020 International HV607, Conventional Truck Chassis and Cab, 60,000 pounds (27,216 kilograms) GVWR Tandem Axle, Complete with 18' All Steel Platform Type Body with Truck-Mounted Boom Crane. Recommended Bidder: (Appendices "C1" and "C2" as per Request for Quotation ) Tallman Truck Centre Limited Contract Award Value: $698,967 net of all applicable taxes and charges $789,833 including all applicable taxes and charges $711,269 net of HST recoveries The total potential cost to the City is $711,269 net of HST recoveries. The total potential award is $789,833 including all applicable taxes and charges and $698,967 net of all applicable taxes and charges. The total potential cost to the City for both awards is $4,470,885 net of HST recoveries. The total contract award including all awards is $4,393,558 net of all applicable taxes and charges, $4,964,721 including all applicable taxes and charges.
BA1.4adopted
Call Issued: August 2, 2018 Call Closed: September 5, 2018 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation Number 6125-18-0282 including bid price Bidder Name Evaluated Bid Price (including H.S.T) and excluding miscellaneous cost Kal Tire $1,154,932.77* J.F. Tire Services Inc $1,579,897.07* *Bid prices were corrected for mathematical errors NOTE: Bid prices in Table 2 do not reflect a 10 percent miscellaneous line item for Fire Services and 25 percent miscellaneous line items for Fleet Services and Paramedic Services.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 29, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 6125-18-0282 Description: For the non-exclusive provision of 24/7 mobile roadside and on-site tire services of off-road vehicles and equipment and on-road light and heavy duty commercial vehicles owned and operated by the City of Toronto's various Divisions, on an as and when required basis, for a period of one (1) year from December 10, 2018 to December 9, 2019 with the option to renew the contract for four (4) additional separate one (1) year periods. The contract award value includes a 25 percent miscellaneous line item for Fleet Services and Paramedic Services, and a 10 percent miscellaneous line item for Fire Services as permitted by the terms and conditions of the Request for Quotation, on top of the recommended Bidder's award value listed in the call summary, Table 1. Should the option(s) be exercised, then the General Manager of Fleet Services will request the Chief Purchasing Officer to process the renewals under the same term and conditions. Recommended Bidder: Kal Tire Contract Award Value: $1,259,329 net of all applicable taxes and charges $1,423,042 including HST and all applicable charges $1,281,493 net of HST recoveries Contract is expected to start on December 10, 2018 and end on December 9, 2019 Option Year 1 - From December 10, 2019 to December 9, 2020 $1,297,109 net of all applicable taxes and charges $1,465,733 including all applicable taxes and charges $1,319,938 net of HST recoveries Option Year 2 - From December 10, 2020 to December 9, 2021 $1,336,022 net of all applicable taxes and charges $1,509,705 including all applicable taxes and charges $1,359,536 net of HST recoveries Option Year 3 - From December 10, 2021 to December 9, 2022 $1,376,103 net of all applicable taxes and charges $1,554,996 including all applicable taxes and charges $1,400,322 net of HST recoveries Option Year 4 - From December 10, 2022 to December 9, 2023 $1,417,386 net of all applicable taxes and charges $1,601,646 including all applicable taxes and charges $1,442,332 net of HST recoveries The total potential contract award identified in this report including all optional years is $6,685,949 net of all taxes, and $7,555,122 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $6,803,621 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 6125-18-0282 Description: For the non-exclusive provision of 24/7 mobile roadside and on-site tire services of off-road vehicles and equipment and on-road light and heavy duty commercial vehicles owned and operated by the City of Toronto's various Divisions, on an as and when required basis, for a period of one (1) year from December 10, 2018 to December 9, 2019 with the option to renew the contract for four (4) additional separate one (1) year periods. The contract award value includes a 25 percent miscellaneous line item for Fleet Services and Paramedic Services, and a 10 percent miscellaneous line item for Fire Services as permitted by the terms and conditions of the Request for Quotation, on top of the recommended Bidder's award value listed in the call summary, Table 1. Should the option(s) be exercised, then the General Manager of Fleet Services will request the Chief Purchasing Officer to process the renewals under the same term and conditions. Recommended Bidder: Kal Tire Contract Award Value: $1,259,329 net of all applicable taxes and charges $1,423,042 including HST and all applicable charges $1,281,493 net of HST recoveries Contract is expected to start on December 10, 2018 and end on December 9, 2019 Option Year 1 - From December 10, 2019 to December 9, 2020 $1,297,109 net of all applicable taxes and charges $1,465,733 including all applicable taxes and charges $1,319,938 net of HST recoveries Option Year 2 - From December 10, 2020 to December 9, 2021 $1,336,022 net of all applicable taxes and charges $1,509,705 including all applicable taxes and charges $1,359,536 net of HST recoveries Option Year 3 - From December 10, 2021 to December 9, 2022 $1,376,103 net of all applicable taxes and charges $1,554,996 including all applicable taxes and charges $1,400,322 net of HST recoveries Option Year 4 - From December 10, 2022 to December 9, 2023 $1,417,386 net of all applicable taxes and charges $1,601,646 including all applicable taxes and charges $1,442,332 net of HST recoveries The total potential contract award identified in this report including all optional years is $6,685,949 net of all taxes, and $7,555,122 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $6,803,621 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA1.5adopted
Call Issued: September 24, 2018 Call Closed: October 12, 2018 Number of Addenda Issued: Three (3) Number of Bids: Twelve (12) Table 2: Summary of Bids Received for Tender Call No 29-2018 including bid price Bidder Name Bid Price (including H.S.T.) Sanscon Construction Limited $2,662,786 * D. Martino Construction Limited $2,863,493 Mar-King Construction Company Limited $2,893,419 IL Duca Contracting Incorporated $2,960,416 * Gazzola Paving Limited $2,995,940 Grascan Construction Limited $3,387,000 * CRCE Construction Limited $3,430,755 * Kapp Infrastructure Incorporated $3,575,246 Rafat General Contractor Incorporated $3,675,446 2489960 ONTARIO INCORPORATED $3,753,619 * Trisan Construction $4,483,007 Midome Construction Services Limited $5,724,015 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 31, 2018) from the Chief Purchasing Officer: Call Number: Tender Call No. 29-2018 Description: Contract No. 18ECS-TI-17LR For Highland Crescent Road Reconstruction and Storm Sewer Installation. Recommended Bidder: Sanscon Construction Ltd. Contract Award Value: $2,356,448 net of all applicable taxes and charges $2,662,786 including HST and all applicable charges $2,397,921 net of HST recoveries Contract is expected to start on the data of award and end no later than July 19, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 29-2018 Description: Contract No. 18ECS-TI-17LR For Highland Crescent Road Reconstruction and Storm Sewer Installation. Recommended Bidder: Sanscon Construction Ltd. Contract Award Value: $2,356,448 net of all applicable taxes and charges $2,662,786 including HST and all applicable charges $2,397,921 net of HST recoveries Contract is expected to start on the data of award and end no later than July 19, 2019.
BA1.6adopted
Call Issued: August 31, 2018 Call Closed: September 27, 2018 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received for Tender Call No. 244-2018 Bidder Name Bid Price (including HST) Pine Valley Corporation $699,396* Patterned Concrete Ontario Incorporated $722,805 Downsview Group $728,888 CRCE Construction Limited $798,006 Aqua Tech Solutions Incorporated $1,202,729 CSL Group Limited $1,236,412 * Tender prices corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 20, 2018) from the Chief Purchasing Officer: Call Number: Tender Call No. 244-2018, Contract No. 2018-TEY-ET-Ryerson Description: Streetscape Construction for Transportation Services Ryerson Avenue and Wolseley Street and Ryerson Avenue and Carr Street Recommended Bidder: Pine Valley Corporation Contract Award Value: $618,935 net of all applicable taxes and charges $699,396 including HST and all applicable charges $629,828 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 244-2018, Contract No. 2018-TEY-ET-Ryerson Description: Streetscape Construction for Transportation Services Ryerson Avenue and Wolseley Street and Ryerson Avenue and Carr Street Recommended Bidder: Pine Valley Corporation Contract Award Value: $618,935 net of all applicable taxes and charges $699,396 including HST and all applicable charges $629,828 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2019.