Award of Request for Proposal 9117-18-5097 to Associated Engineering (Ont.) Ltd. for Engineering Services for Rehabilitation of Don River Boulevard Bridge (ID758) and Kingston Road Bridge over Highland Creek (ID155)

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The decision

2019-02-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 19, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9117-18-5097 Description: For the Engineering Design Services and Services During Construction for the Rehabilitations of Don River Boulevard Bridge (ID758) and Kingston Road Bridge over Highland Creek (ID155).

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Recommended Proponent: Associated Engineering (Ont.) Ltd. Contract Award Value: $629,499 net of all applicable taxes and charges $711,333 including HST and all applicable charges $640,578 net of HST recoveries Contract is expected to start on February 27, 2019 and end no later than December 31, 2022.

On the agenda

As the city filed it

Call Issued: November 16, 2018 Call Closed: December 14, 2018 Number of Addenda Issued: Five (5) Number of Bids: Eight (8) Table 2: Summary of Proposals Received for Request for Proposal 9117-18-5097 Proponent Name Associated Engineering (Ont.) Ltd.* CH2M HILL Canada Limited operating as Jacobs* Doug Dixon & Associates Inc. LEA Consulting Ltd.** McIntosh Perry Consulting Engineers Ltd.* Morrison Hershfield Limited* Parsons Inc.*** SNC - Lavalin Inc * Bid price was corrected for mathematical errors.

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Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Proponent did not meet the minimum technical threshold score of 75 percent (60/80 points). *** Bid did not meet mandatory requirement in the Request for Proposal and was declared non-compliant. Range of Scores: Of the six proposals which passed the minimum technical threshold of 75 percent, the highest scoring proposal received 92.2 percent while the lowest scoring proposal received 76.7 percent.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9117-18-5097 Description: For the Engineering Design Services and Services During Construction for the Rehabilitations of Don River Boulevard Bridge (ID758) and Kingston Road Bridge over Highland Creek (ID155). Recommended Proponent: Associated Engineering (Ont.) Ltd.

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Contract Award Value: $629,499 net of all applicable taxes and charges $711,333 including HST and all applicable charges $640,578 net of HST recoveries Contract is expected to start on February 27, 2019 and end no later than December 31, 2022.

On the record

The item as the City filed it