Award of Request for Proposal No. 9118-18-7179 to LEA Consulting Ltd. for Professional Planning and Engineering Services for Transportation Infrastructure Studies and Projects

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The decision

2018-12-19 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2018) from the Chief Purchasing Officer: Call Number: Request for Proposal #9118-18-7179 Description: Professional Planning and Engineering Services for Transportation Infrastructure Studies and Projects. Two (2) year contract duration beginning from contract award date, with optional two (2) year extension.

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Recommended Proponent: LEA Consulting Ltd. Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries Contract is expected to start in January 2019 and end December 2020, with an optional extension from January 2021 to December 2022. Option Period 1 (January 1, 2021 to December 31, 2022) $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries The total potential contract award including all option years is $4,520,000 including all applicable taxes and charges and $4,000,000 net of all applicable taxes and charges. The total potential cost to the City including all option years is $4,070,400 net of HST recoveries.

On the agenda

As the city filed it

Call Issued: August 27, 2018 Call Closed: October 11, 2018 Number of Addenda Issued: 5 Number of Bids: 8 Table 2: Summary of Bids* Received for Request for Proposal No. 9118-18-7179 Proponent Parsons Inc. LEA Consulting Ltd. WSP CANADA GROUP LIMITED *MORRISON HERSHFIELD LIMITED *AECOM CANADA LTD *STANTEC CONSULTING LTD. *HDR Corporation **WOOD ENVIRONMENT & INFRASTRUCTURE * Proposals did not pass minimum technical threshold of 60 points (75 percent out of 80 points) in order for their cost information to be considered.

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This Request for Proposal used a two-envelope process. ** Non-Compliant Bid Range of Scores: Of the three (3) proposals which passed the minimum technical threshold, the highest scoring proposal received 84.22 marks out of a possible 100 while the lowest scoring proposal received 77.57 marks.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal #9118-18-7179 Description: Professional Planning and Engineering Services for Transportation Infrastructure Studies and Projects. Two (2) year contract duration beginning from contract award date, with optional two (2) year extension. Recommended Proponent: LEA Consulting Ltd.

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Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries Contract is expected to start in January 2019 and end December 2020, with an optional extension from January 2021 to December 2022. Option Period 1 (January 1, 2021 to December 31, 2022) $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries The total potential contract award including all option years is $4,520,000 including all applicable taxes and charges and $4,000,000 net of all applicable taxes and charges. The total potential cost to the City including all option years is $4,070,400 net of HST recoveries.

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