Award of Request for Quotation 6033-19-0187 to Municipal Maintenance Inc. for Mechanical Litter Removal for Area 1

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The decision

2019-11-06 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 31, 2019) from the Chief Purchasing Officer. Call Number: Request for Quotation Number 6033-19-0187 Description: For the non-exclusive provision of mechanical litter removal in the City from sidewalks, gutters, sodded/hard surfaced boulevards, laneways, tree planters, around the perimeter of bus shelters, litter receptacles and other street fixtures and other areas as instructed by the Contract Administrator of Solid Waste Management Services Division for the area defined as Area 1 - downtown core.

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Recommended Bidder: Municipal Maintenance Inc. Contract Award Value: $9,061,221 net of all applicable taxes and charges $10,239,179 including all applicable taxes and charges $9,220,698 net of HST recoveries Contract is expected to start from January 1, 2020 and end on December 31, 2024. The above cost calculations reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI) not reflected in the evaluated bid price noted in Table 2.

On the agenda

As the city filed it

Call Issued: April 5, 2019 Call Closed: May 10, 2019 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation Number 6033-19-0187 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) Municipal Maintenance Inc. $ 9,642,981.29 (incl. 1.15 percent prompt payment) Humberview Maintenance Group Ltd. $11,447,893.04* Sidcon Contracting Ltd. $14,426,653.50 A & F Di Carlo Construction Inc.

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$19,885,882.38 Request for Quotation prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 6033-19-0187 Description: For the non-exclusive provision of mechanical litter removal in the City from sidewalks, gutters, sodded/hard surfaced boulevards, laneways, tree planters, around the perimeter of bus shelters, litter receptacles and other street fixtures and other areas as instructed by the Contract Administrator of Solid Waste Management Services Division for the area defined as Area 1 - downtown core.

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Recommended Bidder: Municipal Maintenance Inc. Contract Award Value: $9,061,221 net of all applicable taxes and charges $10,239,179 including all applicable taxes and charges $9,220,698 net of HST recoveries Contract is expected to start from January 1, 2020 and end on December 31, 2024. The above cost calculations reflect an estimated annual 3% increase in the Consumer Price Index (CPI) not reflected in the evaluated bid price noted in Table 2.

On the record

The item as the City filed it