Award of Request for Quotation 3926-19-5072 to Tarpon Contracting for Cleaning, Disinfection, De-chlorination, Disposal, Flushing and All Related Services for Reservoirs, Elevated Tanks, and All Applicable Hydraulic Structures for Toronto Water

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The decision

2019-11-06 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 23, 2019) from the Chief Purchasing Officer. Call Number: Request for Quotation Number 3926-19-5072 Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide cleaning, disinfection, de-chlorination, disposal, flushing and all related services for the watermains, reservoirs, elevated tanks, valves, pumps, appurtenances and all applicable hydraulic structures for the City of Toronto's Toronto Water Division.

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Initial award shall be for a period of one (1) year from date of award to October 30, 2020 with the option to renew the contract for four (4) optional years. Recommended Bidder: Tarpon Contracting Contract Award Value: Initial Award Value from Award date to October 30, 2020 $173,375 net of all applicable taxes and charges $195,914 including all applicable taxes and charges $176,426 net of HST recoveries The contract is expected to start on date of award and end on October 30, 2020 for a period of one year. Option Year 1: October 31, 2020 to October 30, 2021 $178,576 net of all applicable taxes and charges $201,791 including all applicable taxes and charges $181,719 net of HST recoveries Option Year 2: October 31, 2021 to October 30, 2022 $183,934 net of all applicable taxes and charges $207,845 including all applicable taxes and charges $187,171 net of HST recoveries Option Year 3: October 31, 2022 to October 30, 2023 $189,452 net of all applicable taxes and charges $214,080 including all applicable taxes and charges $192,786 net of HST recoveries Option Year 4: October 31, 2023 to October 30, 2024 $195,135 net of all applicable taxes and charges $220,503 including all applicable taxes and charges $198,569 net of HST recoveries The total potential contract award identified in this report, including all option years, is $920,472 net of all applicable taxes and charges, $1,040,133 including all applicable taxes and charges. The total potential cost to the City, including the option years is $936,672 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3% increase as per the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: August 28, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation 3926-19-5072, including bid price Bidder Name Bid Price (Including H.S.T.) Corix Water Services $152,034* Tarpon Contracting $195,914 *Bidder found non-compliant with mandatory requirements

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 3926-19-5072 Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide cleaning, disinfection, de-chlorination, disposal, flushing and all related services for the watermains, reservoirs, elevated tanks, valves, pumps, appurtenances and all applicable hydraulic structures for the City of Toronto's Toronto Water Division.

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On the record

The item as the City filed it