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←Bid Award Panel · 2019-11-27 · 2019.BA56.5

The filed record

Award of Request for Quotation Doc No. 1909535981 to BiView Building Services Ltd for Hazardous Material Removal Services

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The decision

2019-11-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 1909535981 Description: For the non-exclusive supply and delivery of all labour, material, equipment and supervision necessary to provide Hazardous Material Removal Services and proper treatment and disposal of the waste water from cleaning equipment at various locations throughout the City of Toronto for a period of one (1) year commencing from the date of award to October 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option to renew the contract be exercised then the Executive Director, Corporate Real Estate Management will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Biview Building Services Ltd Contract Award Value: $ 254,150 net of all applicable taxes and charges $ 287,189 including HST and all applicable charges $ 258,623 net of HST recoveries The contract is expected to start from the date of award and end on October 31, 2020. Option Year 1 - November 1, 2020 to October 31, 2021 $ 261,774 net of all applicable taxes and charges $ 295,805 including HST and all applicable charges $ 266,382 net of HST recoveries Option Year 2 - November 1, 2021 to October 31, 2022 $ 269,628 net of all applicable taxes and charges $ 304,679 including HST and all applicable charges $ 274,373 net of HST recoveries Option Year 3 - November 1, 2022 to October 31, 2023 $ 277,716 net of all applicable taxes and charges $ 313,819 including HST and all applicable charges $ 282,604 net of HST recoveries Option Year 4 - November 1, 2023 to October 31, 2024 $ 286,048 net of all applicable taxes and charges $ 323,234 including HST and all applicable charges $ 291,082 net of HST recoveries The total potential cost to the City including all option years is $1,373,064 net of HST recoveries. The total potential contract award identified in this report including the option years is $1,349,316 net of all applicable taxes and charges and $1,524,726 including all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: August 23, 2019 Call Closed: September 20, 2019 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2 - Summary of Bid Received for Request for Quotation Doc No. 1909535981 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) BiView Building Services Ltd. $ 287,189.50

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 1909535981 Description: For the non-exclusive supply and delivery of all labour, material, equipment and supervision necessary to provide Hazardous Material Removal Services and proper treatment and disposal of the waste water from cleaning equipment at various locations throughout the City of Toronto for a period of one (1) year commencing from the date of award to October 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option to renew the contract be exercised then the Executive Director, Corporate Real Estate Management will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Biview Building Services Ltd Contract Award Value: $ 254,150 net of all applicable taxes and charges $ 287,189 including HST and all applicable charges $ 258,623 net of HST recoveries The contract is expected to start from the date of award and end on October 31, 2020. Option Year 1 - November 1, 2020 to October 31, 2021 $ 261,774 net of all applicable taxes and charges $ 295,805 including HST and all applicable charges $ 266,382 net of HST recoveries Option Year 2 - November 1, 2021 to October 31, 2022 $ 269,628 net of all applicable taxes and charges $ 304,679 including HST and all applicable charges $ 274,373 net of HST recoveries Option Year 3 - November 1, 2022 to October 31, 2023 $ 277,716 net of all applicable taxes and charges $ 313,819 including HST and all applicable charges $ 282,604 net of HST recoveries Option Year 4 - November 1, 2023 to October 31, 2024 $ 286,048 net of all applicable taxes and charges $ 323,234 including HST and all applicable charges $ 291,082 net of HST recoveries The total potential cost to the City including all option years is $1,373,064 net of HST recoveries. The total potential contract award identified in this report including the option years is $1,349,316 net of all applicable taxes and charges and $1,524,726 including all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

    On the record

    The item as the City filed it

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