Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA56.1adopted
Call Issued: August 29, 2019 Call Closed: September 27, 2019 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2 - Summary of Bids Received for Tender 228-2019 including bid price Bidder Name Bid Price (including H.S.T.) A & F DiCarlo Construction Inc. $714,246* Sanscon Construction Ltd $849,026 Maple-Crete Inc. $998,853 II Duca Contracting Inc. $1,888,889* Aqua Tech Solutions Inc. $2,475,793 *Tender prices were corrected for mathematical error. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2019) from the Chief Purchasing Officer: Call Number: Tender 228-2019, Contract No. 19TEY-112TR Description: Repairs to roadway, laneway, curb and sidewalk, and lay-by at various locations, and ditch re-grading, culvert flushing and shoulder maintenance on Unwin Ave, Toronto and East York District Recommended Bidder: A & F DiCarlo Construction Inc. Contract Award Value: $ 632,076 net of all applicable taxes and charges $ 714,246 including HST and all applicable charges $ 643,201 net of HST recoveries Contract is expected to start November 15, 2019 and end December 13, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender 228-2019, Contract No. 19TEY-112TR Description: Repairs to roadway, laneway, curb and sidewalk, and lay-by at various locations, and ditch re-grading, culvert flushing and shoulder maintenance on Unwin Ave, Toronto and East York District Recommended Bidder: A & F DiCarlo Construction Inc. Contract Award Value: $ 632,076 net of all applicable taxes and charges $ 714,246 including HST and all applicable charges $ 643,201 net of HST recoveries Contract is expected to start November 15, 2019 and end December 13, 2019.
BA56.2adopted
Call Issued: September 12, 2019 Call Closed: October 17, 2019 Number of Addenda Issued: (1) One Number of Bids: Four (4) Table 2 - Summary of Bids Received for Tender Call 233-2019 (Ariba Event No. 1964348702 Part A) including bid price: Bidder Name Bid Price (including H.S.T.) Bevcon Construction & Paving Ltd. $ 1,068,810.50 A & F Dicarlo Construction Inc. $ 1,873,653.00 Aqua Tech Solutions Inc. $ 1,895,755.80 Sanscon Construction Ltd. $ 2,041,072.11 Note - As part of the Contract Award Value a Contingency Allowance is being added in the amount of $100,000.00 (net of all applicable taxes and charges) to Contract No. 19TW-DC-316OCS (Part A). Table 3 - Summary of Bids Received for Tender Call 233-2019 (Ariba Event No. 1964348702 Part B) including bid price: Bidder Name Bid Price (including H.S.T.) Bevcon Construction & Paving Ltd. $ 1,722,233.00 A & F Dicarlo Construction Inc. $ 2,852,994.62 Aqua Tech Solutions Inc. $ 3,182,108.25 Sanscon Construction Ltd. $ 3,376,502.15 Pave-Tar Construction Ltd. $ 4,390,870.95 Note - As part of the Contract Award Value a Contingency Allowance is being added in the amount of $100,000.00 (net of all applicable taxes and charges) to Contract No. 19TW-DC-317OCS (Part B).
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 5, 2019) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 1964348702 Tender Call No. 233-2019 Contract No. 19TW-DC-316OCS (Part A) Contract No. 19TW-DC-317OCS (Part B) Description: Restoration of Roads, Sidewalks and Landscaping in Various Locations within the City of Toronto. Recommended Bidder: Bevcon Construction & Paving Ltd. (Part A - Toronto, East York and Scarborough Districts) Bevcon Construction & Paving Ltd. (Part B - North York and Etobicoke York Districts) Contract Award Value: Bevcon Construction & Paving Ltd. (Part A - Contract No. 19TW-DC-316OCS) $ 945,850 net of all applicable taxes and charges $1,068,811 including all applicable taxes and charges $ 962,497 net of HST recoveries Option Period - December 1, 2020 to November 30, 2021 $ 974,226 net of all applicable taxes and charges $1,100,875 including all applicable taxes and charges $ 991,372 net of HST recoveries The total potential contract awarded to Bevcon Construction & Paving Ltd. (Part A) including the option period is $1,953,868 net of HST recoveries. The total potential contract award is $2,169,685 including all applicable taxes and charges, $1,920,076 net of all applicable taxes and charges. Bevcon Construction & Paving Ltd. (Part B - Contract No. 19TW-DC-317OCS) $1,524,100 net of all applicable taxes and charges $1,722,233 including all applicable taxes and charges $1,550,924 net of HST recoveries Option Period - December 1, 2020 to November 30, 2021 $1,569,823 net of all applicable taxes and charges $1,773,900 including all applicable taxes and charges $1,597,452 net of HST recoveries The total potential contract awarded to Bevcon Construction & Paving Ltd. (Part B) including the option period is $3,148,376 net of HST recoveries. The total potential contract award is $3,496,133 including all applicable taxes and charges, $3,093,923 net of all applicable taxes and charges. The total potential cost to the City including the option years for both contracts is $5,102,245 net of HST recoveries. The total potential contract award is $5,665,818 including all applicable taxes and charges, $5,013,999 net of all applicable taxes and charges. Contracts are expected to start from date of award and end on November 30, 2020, with the option to renew each Contract for one (1) additional and separate one (1) year period. Note - The above cost calculations for the Optional Period reflects an estimated 3percent increase in the Consumer Price Index - All Items.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contracts: Call Number: Ariba Doc No. 1964348702 Tender Call No. 233-2019 Contract No. 19TW-DC-316OCS (Part A) Contract No. 19TW-DC-317OCS (Part B) Description: Restoration of Roads, Sidewalks and Landscaping in Various Locations within the City of Toronto. Recommended Bidder: Bevcon Construction & Paving Ltd. (Part A - Toronto, East York and Scarborough Districts) Bevcon Construction & Paving Ltd. (Part B - North York and Etobicoke York Districts) Contract Award Value: Bevcon Construction & Paving Ltd. (Part A - Contract No. 19TW-DC-316OCS) $ 945,850 net of all applicable taxes and charges $1,068,811 including all applicable taxes and charges $ 962,497 net of HST recoveries Option Period - December 1, 2020 to November 30, 2021 $ 974,226 net of all applicable taxes and charges $1,100,875 including all applicable taxes and charges $ 991,372 net of HST recoveries The total potential contract awarded to Bevcon Construction & Paving Ltd. (Part A) including the option period is $1,953,868 net of HST recoveries. The total potential contract award is $2,169,685 including all applicable taxes and charges, $1,920,076 net of all applicable taxes and charges. Bevcon Construction & Paving Ltd. (Part B - Contract No. 19TW-DC-317OCS) $1,524,100 net of all applicable taxes and charges $1,722,233 including all applicable taxes and charges $1,550,924 net of HST recoveries Option Period - December 1, 2020 to November 30, 2021 $1,569,823 net of all applicable taxes and charges $1,773,900 including all applicable taxes and charges $1,597,452 net of HST recoveries The total potential contract awarded to Bevcon Construction & Paving Ltd. (Part B) including the option period is $3,148,376 net of HST recoveries. The total potential contract award is $3,496,133 including all applicable taxes and charges, $3,093,923 net of all applicable taxes and charges. The total potential cost to the City including the option years for both contracts is $5,102,245 net of HST recoveries. The total potential contract award is $5,665,818 including all applicable taxes and charges, $5,013,999 net of all applicable taxes and charges. Contracts are expected to start from date of award and end on November 30, 2020, with the option to renew each Contract for one (1) additional and separate one (1) year period. Note - The above cost calculations for the Optional Period reflects an estimated 3percent increase in the Consumer Price Index - All Items.
BA56.3adopted
Call Issued: September 27, 2019 Call Closed: October 15, 2019 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2 - Summary of Bids Received for Tender Call 258-2019 (Ariba Event No. 1995846175 Part A) including bid price: Bidder Name Bid Price (including H.S.T.) OJCR Construction Ltd. $ 2,244,801.50 Vipe Construction Ltd. $ 2,417,578.50 614128 Ontario Ltd. o/a Trisan Construction $ 2,822,537.73 Utility Force Construction Inc. $ 2,950,317.00 Rabcon Contractors Ltd. $ 7,899,660.50 Table 3 - Summary of Bids Received for Tender No. 258-2019 (Ariba Event No. 1995846175 Part B) including bid price: Bidder Name Bid Price (including H.S.T.) OJCR Construction Ltd. $ 977,591.25 Utility Force Construction Inc. $ 1,276,419.75 Vipe Construction Ltd. $ 1,304,443.75 614128 Ontario Ltd. o/a Trisan Construction $ 1,418,183.90 Rabcon Contractors Ltd. $ 3,654,759.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 5, 2019) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 1995846175 Tender Call No. 258-2019 Contract No. 19TW-DC-315OCS and 19TW-DC-319OCS Description: On Demand Water Service Replacement in Various Districts "Toronto East York and Scarborough" and "Etobicoke York and North York" with the option to renew for two (2) additional and separate one year periods. Recommended Bidder: OJCR Construction Ltd. (19TW-DC-315OCS - Part A - Toronto East York and Scarborough) OJCR Construction Ltd. (19TW-DC-319OCS - Part B - North York and Etobicoke York) Contract Award Value: OJCR Construction Ltd. (Contract 19TW-DC-315OCS - Toronto East York and Scarborough) $1,986,550 net of all applicable taxes and charges $2,244,802 including all applicable taxes and charges $2,021,513 net of HST recoveries The contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Period 1 - January 1, 2021 to December 31, 2021 $2,046,147 net of all applicable taxes and charges $2,312,146 including all applicable taxes and charges $2,082,159 net of HST recoveries Option Period 2 - January 1, 2022 to December 31, 2022 $2,107,531 net of all applicable taxes and charges $2,381,510 including all applicable taxes and charges $2,144,623 net of HST recoveries The total potential cost for contract 19TW-DC-315OCS including the option years is $6,248,295 net of HST recoveries, $6,140,227 net of all taxes and charges and $6,938,457 including all applicable taxes and charges. OJCR Construction Ltd. (Contract 19TW-DC-319OCS - North York and Etobicoke York) $ 865,125 net of all applicable taxes and charges $ 977,591 including all applicable taxes and charges $ 880,351 net of HST recoveries The contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Period 1 - January 1, 2021 to December 31, 2021 $ 891,079 net of all applicable taxes and charges $1,006,919 including all applicable taxes and charges $ 906,762 net of HST recoveries Option Period 2 - January 1, 2022 to December 31, 2022 $ 917,811 net of all applicable taxes and charges $1,037,127 including all applicable taxes and charges $ 933,965 net of HST recoveries The total potential cost for contract 19TW-DC-319OCS including the option years is $2,721,078 net of HST recoveries, $2,674,015 net of all taxes and charges and $3,021,637 including all applicable taxes and charges. The total potential cost to the City including the option years for both contracts is $8,969,373 net of HST recoveries. The total potential contract award is $9,960,094 including all applicable taxes and charges, $8,814,242 net of all applicable taxes and charges. The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index - All Items.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No. 1995846175 Tender Call No. 258-2019 Contract No. 19TW-DC-315OCS and 19TW-DC-319OCS Description: On Demand Water Service Replacement in Various Districts "Toronto East York and Scarborough" and "Etobicoke York and North York" with the option to renew for two (2) additional and separate one year periods. Recommended Bidder: OJCR Construction Ltd. (19TW-DC-315OCS - Part A - Toronto East York and Scarborough) OJCR Construction Ltd. (19TW-DC-319OCS - Part B - North York and Etobicoke York) Contract Award Value: OJCR Construction Ltd. (Contract 19TW-DC-315OCS - Toronto East York and Scarborough) $1,986,550 net of all applicable taxes and charges $2,244,802 including all applicable taxes and charges $2,021,513 net of HST recoveries The contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Period 1 - January 1, 2021 to December 31, 2021 $2,046,147 net of all applicable taxes and charges $2,312,146 including all applicable taxes and charges $2,082,159 net of HST recoveries Option Period 2 - January 1, 2022 to December 31, 2022 $2,107,531 net of all applicable taxes and charges $2,381,510 including all applicable taxes and charges $2,144,623 net of HST recoveries The total potential cost for contract 19TW-DC-315OCS including the option years is $6,248,295 net of HST recoveries, $6,140,227 net of all taxes and charges and $6,938,457 including all applicable taxes and charges. OJCR Construction Ltd. (Contract 19TW-DC-319OCS - North York and Etobicoke York) $ 865,125 net of all applicable taxes and charges $ 977,591 including all applicable taxes and charges $ 880,351 net of HST recoveries The contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Period 1 - January 1, 2021 to December 31, 2021 $ 891,079 net of all applicable taxes and charges $1,006,919 including all applicable taxes and charges $ 906,762 net of HST recoveries Option Period 2 - January 1, 2022 to December 31, 2022 $ 917,811 net of all applicable taxes and charges $1,037,127 including all applicable taxes and charges $ 933,965 net of HST recoveries The total potential cost for contract 19TW-DC-319OCS including the option years is $2,721,078 net of HST recoveries, $2,674,015 net of all taxes and charges and $3,021,637 including all applicable taxes and charges. The total potential cost to the City including the option years for both contracts is $8,969,373 net of HST recoveries. The total potential contract award is $9,960,094 including all applicable taxes and charges, $8,814,242 net of all applicable taxes and charges. The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index - All Items.
BA56.4adopted
Call Issued: October 10, 2019 Call Closed: November 5, 2019 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2 - Summary of Bids Received (net of all taxes and charges) Bidder Name Evaluated Bid Price (excluding H.S.T.) Guild Electric Limited Part A1 - $2,026,025.72 Part A2 - $2,187,885.15 Upper Canada Road Services Inc. Part A1 - $2,452,124.50 Part A2 - $2,305,320.00 Almon Equipment Part A1 - $2,436,823.62 Part A2 - $3,058,416.90
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 2021198607 Description: For the non-exclusive supply and application of field reacted polymeric (cold plastic), preformed thermoplastic and epoxy, waterborne, acrylic pavement markings for the City of Toronto's Transportation Services Division from the date of award to June 30, 2021 Recommended Bidder: Guild Electric Limited (Part A1) Contract Award Value: $2,187,885 net of all applicable taxes and charges $2,472,310 including HST and all applicable charges $2,226,392 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021 Recommended Bidder: Guild Electric Limited (Part A2) Contract Award Value: $2,026,026 net of all applicable taxes and charges $2,289,409 including HST and all applicable charges $2,061,684 net of HST recoveries The total award for both contracts identified in this report is $4,761,719 including all applicable taxes and charges. The total cost to the City for both contracts is $4,288,076 net of HST recoveries. Contract is expected to start on date of award and end on June 30, 2021
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 2021198607 Description: For the non-exclusive supply and application of field reacted polymeric (cold plastic), preformed thermoplastic and epoxy, waterborne, acrylic pavement markings for the City of Toronto's Transportation Services Division from the date of award to June 30, 2021 Recommended Bidder: Guild Electric Limited (Part A1) Contract Award Value: $2,187,885 net of all applicable taxes and charges $2,472,310 including HST and all applicable charges $2,226,392 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021 Recommended Bidder: Guild Electric Limited (Part A2) Contract Award Value: $2,026,026 net of all applicable taxes and charges $2,289,409 including HST and all applicable charges $2,061,684 net of HST recoveries The total award for both contracts identified in this report is $4,761,719 including all applicable taxes and charges. The total cost to the City for both contracts is $4,288,076 net of HST recoveries. Contract is expected to start on date of award and end on June 30, 2021
BA56.5adopted
Call Issued: August 23, 2019 Call Closed: September 20, 2019 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2 - Summary of Bid Received for Request for Quotation Doc No. 1909535981 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) BiView Building Services Ltd. $ 287,189.50
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 1909535981 Description: For the non-exclusive supply and delivery of all labour, material, equipment and supervision necessary to provide Hazardous Material Removal Services and proper treatment and disposal of the waste water from cleaning equipment at various locations throughout the City of Toronto for a period of one (1) year commencing from the date of award to October 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option to renew the contract be exercised then the Executive Director, Corporate Real Estate Management will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Biview Building Services Ltd Contract Award Value: $ 254,150 net of all applicable taxes and charges $ 287,189 including HST and all applicable charges $ 258,623 net of HST recoveries The contract is expected to start from the date of award and end on October 31, 2020. Option Year 1 - November 1, 2020 to October 31, 2021 $ 261,774 net of all applicable taxes and charges $ 295,805 including HST and all applicable charges $ 266,382 net of HST recoveries Option Year 2 - November 1, 2021 to October 31, 2022 $ 269,628 net of all applicable taxes and charges $ 304,679 including HST and all applicable charges $ 274,373 net of HST recoveries Option Year 3 - November 1, 2022 to October 31, 2023 $ 277,716 net of all applicable taxes and charges $ 313,819 including HST and all applicable charges $ 282,604 net of HST recoveries Option Year 4 - November 1, 2023 to October 31, 2024 $ 286,048 net of all applicable taxes and charges $ 323,234 including HST and all applicable charges $ 291,082 net of HST recoveries The total potential cost to the City including all option years is $1,373,064 net of HST recoveries. The total potential contract award identified in this report including the option years is $1,349,316 net of all applicable taxes and charges and $1,524,726 including all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 1909535981 Description: For the non-exclusive supply and delivery of all labour, material, equipment and supervision necessary to provide Hazardous Material Removal Services and proper treatment and disposal of the waste water from cleaning equipment at various locations throughout the City of Toronto for a period of one (1) year commencing from the date of award to October 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option to renew the contract be exercised then the Executive Director, Corporate Real Estate Management will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Biview Building Services Ltd Contract Award Value: $ 254,150 net of all applicable taxes and charges $ 287,189 including HST and all applicable charges $ 258,623 net of HST recoveries The contract is expected to start from the date of award and end on October 31, 2020. Option Year 1 - November 1, 2020 to October 31, 2021 $ 261,774 net of all applicable taxes and charges $ 295,805 including HST and all applicable charges $ 266,382 net of HST recoveries Option Year 2 - November 1, 2021 to October 31, 2022 $ 269,628 net of all applicable taxes and charges $ 304,679 including HST and all applicable charges $ 274,373 net of HST recoveries Option Year 3 - November 1, 2022 to October 31, 2023 $ 277,716 net of all applicable taxes and charges $ 313,819 including HST and all applicable charges $ 282,604 net of HST recoveries Option Year 4 - November 1, 2023 to October 31, 2024 $ 286,048 net of all applicable taxes and charges $ 323,234 including HST and all applicable charges $ 291,082 net of HST recoveries The total potential cost to the City including all option years is $1,373,064 net of HST recoveries. The total potential contract award identified in this report including the option years is $1,349,316 net of all applicable taxes and charges and $1,524,726 including all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA56.6adopted
Call Issued: August 28, 2019 Call Closed: September 26, 2019 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Request for Quotation No. 9117-19-7221. Bidder Name Bid Price (including H.S.T.) Peto MacCallum Ltd. $ 1,425,608.99 * Wood Environment & Infrastructure Solutions, a Division of Wood Canada Limited $ 1,837,208.69 Thurber Engineering $ 2,221,142.33 ** Golder Associates Ltd. $ 2,604,743.15 EXP Services Inc. $ 3,723,387.76 * and ** * Bidder was found non-compliant with mandatory requirements. ** Bid price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 9117-19-7221 Description: Professional Services for Geotechnical, Hydrogeological and Environmental Investigation - Black Creek Drainage Area Improvements. Recommended Bidder: Wood Environment & Infrastructure Solutions, a Division of Wood Canada Limited Contract Award Value: $1,625,849 net of all applicable taxes and charges $1,837,209 including HST and all applicable charges $1,654,464 net of HST recoveries Contract is expected to start January 1, 2020 and end by December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 9117-19-7221 Description: Professional Services for Geotechnical, Hydrogeological and Environmental Investigation - Black Creek Drainage Area Improvements. Recommended Bidder: Wood Environment & Infrastructure Solutions, a Division of Wood Canada Limited Contract Award Value: $1,625,849 net of all applicable taxes and charges $1,837,209 including HST and all applicable charges $1,654,464 net of HST recoveries Contract is expected to start January 1, 2020 and end by December 31, 2020.
BA56.7adopted
Call Issued: August 28, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: 2 Number of Bids: 5 Table 2 - Summary of Bids Received for 4301-19-7198 including bid price Bidder Name Bid Price (including H.S.T.) Superior Air Systems Ltd. $558,813.25* Carmichael Engineering Ltd. $576,791.55* Ainsworth Inc. $945,489.08 AMIRIS Heating & Cooling Inc. $1,070,290.80 Ambient Mechanical Ltd. $9,647,659.76* * Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 4301-19-7198 Description: Quotations are invited for the non-exclusive supply, delivery, installation, and warranty of all labour, parts, equipment and materials necessary to carry out Preventative Maintenance Service and Repairs, including modifications and upgrades, to Heating, Ventilation and Air Conditioning Systems for the City of Toronto's Toronto Water Division from the date of award for a period of one (1) year, with the option to renew the Contract for four (4) additional one (1) year periods. Recommended Bidder: Superior Air Systems Ltd. Contract Award Value: $494,525 net of all applicable taxes and charges $558,814 including HST and all applicable charges $503,229 net of HST recoveries Contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Year 1 $509,361 net of all applicable taxes and charges $575,578 including HST and all applicable charges $518,326 net of HST recoveries Option Year 2 $524,642 net of all applicable taxes and charges $592,845 including HST and all applicable charges $533,876 net of HST recoveries Option Year 3 $540,381 net of all applicable taxes and charges $610,631 including HST and all applicable charges $549,892 net of HST recoveries Option Year 4 $556,593 net of all applicable taxes and charges $628,950 including HST and all applicable charges $566,389 net of HST recoveries The total potential award amount including all option years for contract award is $2,671,710 net of HST recoveries, $2,966,916 including all applicable taxes and charges and $2,625,501 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 4301-19-7198 Description: Quotations are invited for the non-exclusive supply, delivery, installation, and warranty of all labour, parts, equipment and materials necessary to carry out Preventative Maintenance Service and Repairs, including modifications and upgrades, to Heating, Ventilation and Air Conditioning Systems for the City of Toronto's Toronto Water Division from the date of award for a period of one (1) year, with the option to renew the Contract for four (4) additional one (1) year periods. Recommended Bidder: Superior Air Systems Ltd. Contract Award Value: $494,525 net of all applicable taxes and charges $558,814 including HST and all applicable charges $503,229 net of HST recoveries Contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Year 1 $509,361 net of all applicable taxes and charges $575,578 including HST and all applicable charges $518,326 net of HST recoveries Option Year 2 $524,642 net of all applicable taxes and charges $592,845 including HST and all applicable charges $533,876 net of HST recoveries Option Year 3 $540,381 net of all applicable taxes and charges $610,631 including HST and all applicable charges $549,892 net of HST recoveries Option Year 4 $556,593 net of all applicable taxes and charges $628,950 including HST and all applicable charges $566,389 net of HST recoveries The total potential award amount including all option years for contract award is $2,671,710 net of HST recoveries, $2,966,916 including all applicable taxes and charges and $2,625,501 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.