Award of Request for Quotation 4301-19-7198 to Superior Air Systems Ltd. for Preventative Maintenance Service and Repairs, including Modifications and Upgrades, to Heating, Ventilation and Air Conditioning (HVAC) Systems

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The decision

2019-11-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 4301-19-7198 Description: Quotations are invited for the non-exclusive supply, delivery, installation, and warranty of all labour, parts, equipment and materials necessary to carry out Preventative Maintenance Service and Repairs, including modifications and upgrades, to Heating, Ventilation and Air Conditioning Systems for the City of Toronto's Toronto Water Division from the date of award for a period of one (1) year, with the option to renew the Contract for four (4) additional one (1) year periods.

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Recommended Bidder: Superior Air Systems Ltd. Contract Award Value: $494,525 net of all applicable taxes and charges $558,814 including HST and all applicable charges $503,229 net of HST recoveries Contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Year 1 $509,361 net of all applicable taxes and charges $575,578 including HST and all applicable charges $518,326 net of HST recoveries Option Year 2 $524,642 net of all applicable taxes and charges $592,845 including HST and all applicable charges $533,876 net of HST recoveries Option Year 3 $540,381 net of all applicable taxes and charges $610,631 including HST and all applicable charges $549,892 net of HST recoveries Option Year 4 $556,593 net of all applicable taxes and charges $628,950 including HST and all applicable charges $566,389 net of HST recoveries The total potential award amount including all option years for contract award is $2,671,710 net of HST recoveries, $2,966,916 including all applicable taxes and charges and $2,625,501 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: August 28, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: 2 Number of Bids: 5 Table 2 - Summary of Bids Received for 4301-19-7198 including bid price Bidder Name Bid Price (including H.S.T.) Superior Air Systems Ltd. $558,813.25* Carmichael Engineering Ltd. $576,791.55* Ainsworth Inc. $945,489.08 AMIRIS Heating & Cooling Inc. $1,070,290.80 Ambient Mechanical Ltd. $9,647,659.76* * Bid prices were corrected for mathematical errors.

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Purchasing and Materials Management has verified that the mathematical errors were corrected.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 4301-19-7198 Description: Quotations are invited for the non-exclusive supply, delivery, installation, and warranty of all labour, parts, equipment and materials necessary to carry out Preventative Maintenance Service and Repairs, including modifications and upgrades, to Heating, Ventilation and Air Conditioning Systems for the City of Toronto's Toronto Water Division from the date of award for a period of one (1) year, with the option to renew the Contract for four (4) additional one (1) year periods.

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On the record

The item as the City filed it