Award of Ariba Doc. Number 2144702530 to ROC Corporation, for Crane Services for Toronto Water

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The decision

2020-05-20 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 14, 2020) from the Chief Purchasing Officer: Call Number: RFQ Number 2144702530 Description: RFQ Number 6714-19-7251 for non-exclusive supply of cranes/trucks, all labour, equipment/attachments, materials, fuel, maintenance with insurance required to provide Mobile Crane Services for the City of Toronto's Water Division at various locations for a period of one (1) year from date of award and ending April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City.

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Should the option(s) be exercised, then the General Manager of Toronto Water, or his designate will request the Chief Purchasing Officer to process the necessary contract renewals under the same terms and conditions. Recommended Bidder: ROC Corporation Contract Award Value: $235,560 net of all applicable taxes and charges $266,183 including HST and all applicable charges $239,706 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2021 with the option to renew for four (4) additional one (1) year periods. Option Period 1 - From May 1, 2021 to April 30, 2022 $ 242,627 net of all applicable taxes and charges $ 274,168 including HST and all applicable charges $ 246,897 net of HST recoveries. Option Period 2 - From May 1, 2022 to April 30, 2023 $ 249,906 net of all applicable taxes and charges $ 282,393 including HST and all applicable charges $ 254,304 net of HST recoveries Option Period 3 - From May 1, 2023 to April 30, 2024 $ 257,403 net of all applicable taxes and charges $ 290,865 including HST and all applicable charges $ 261,933 net of HST recoveries Option Period 4- From May 1, 2024 to April 30, 2025 $265,125 net of all applicable taxes and charges $299,591 including HST and all applicable charges $269,791 net of HST recoveries The total potential award including all options years is $1,272,631 net of HST recoveries, $1,413,201 including all applicable taxes and charges and $1,250,620 net of all applicable taxes and charges. The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: January 3, 2020 Call Closed: January 31, 2020 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for RFQ Number 2144702530 including bid price Supplier Name Bid Price (including H.S.T.) ROC Corporation $266,182.80 Modern Crane $284,830.06 Amherst Group $317,185.35

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFQ Number 2144702530 Description: RFQ Number 6714-19-7251 for non-exclusive supply of cranes/trucks, all labour, equipment/attachments, materials, fuel, maintenance with insurance required to provide Mobile Crane Services for the City of Toronto's Water Division at various locations for a period of one (1) year from date of award and ending April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City.

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On the record

The item as the City filed it