Award of Solicitation Number 2272041817 to Enveloppe Laurentide Inc. for the Supply and Delivery of Envelopes for Various Divisions to Multiple Locations

The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.

The decision

2020-06-30 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 25, 2020) from the Chief Purchasing Officer: Solicitation Number: Request For Quotation Ariba Document Number 2272041817 Description: The non-exclusive supply and delivery of envelopes for various divisions to multiple locations throughout the City of Toronto, as and when required for a period of three (3) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods.

Show the rest of As filed, 1,796 more characters as filed

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor. Divisions involved will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the City Clerk or designate will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: Enveloppe Laurentide Inc. Contract Award Value: $926,203 net of all applicable taxes and charges, (including 25 percent for Miscellaneous Items) $1,046,609 including HST and all applicable charges $942,504 net of HST recoveries Contract is expected to start on date of award and end on June 15, 2023. Option Year 1: June 16, 2023 to June 15, 2024 $317,996 net of all applicable taxes and charges, (including 25 percent for Miscellaneous Items) $359,336 including HST and all applicable charges $323,593 net of HST recoveries Option Year 2: June 16, 2024 to June15, 2025 $327,536 net of all applicable taxes and charges, (including 25 percent for Miscellaneous Items) $370,116 including HST and all applicable charges $333,301 net of HST recoveries The total potential contract award identified in this report, including all option years is $1,571,735 net of all applicable taxes and charges, and $1,776,061 inclusive of all taxes and charges. The total potential cost to the City is $1,599,398 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Agencies, Boards, Commissions and Corporations (Toronto Police and Toronto Community Housing Corporation) also participated in this call and will be seeking their own authority.

On the agenda

As the city filed it

Solicitation Issued: February 21, 2020 Solicitation Closed: March 17, 2020 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 3: Summary of Bids Received for Request For Quotation including bid price Supplier Name Evaluated Bid Price (including H.S.T.) Enveloppe Laurentide Inc. $837,287.16 Royal Envelope Ltd. $1,427,254.97 (including 2 percent Prompt PMT Discount) *Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request For Quotation Ariba Document Number 2272041817 Description: The non-exclusive supply and delivery of envelopes for various divisions to multiple locations throughout the City of Toronto, as and when required for a period of three (3) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods.

Show the rest of Staff recommended, 1,795 more characters as filed

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor. Divisions involved will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the City Clerk or designate will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: Enveloppe Laurentide Inc. Contract Award Value: $926,203 net of all applicable taxes and charges (including 25 percent for Miscellaneous Items) $1,046,609 including HST and all applicable charges $942,504 net of HST recoveries Contract is expected to start on date of award and end on June 15, 2023. Option Year 1: June 16, 2023 to June 15, 2024 $317,996 net of all applicable taxes and charges, (including 25 percent for Miscellaneous Items) $359,336 including HST and all applicable charges $323,593 net of HST recoveries Option Year 2: June 16, 2024 to June15, 2025 $327,536 net of all applicable taxes and charges, (including 25 percent for Miscellaneous Items) $370,116 including HST and all applicable charges $333,301 net of HST recoveries The total potential contract award identified in this report, including all option years is $1,571,735 net of all applicable taxes and charges, and $1,776,061 inclusive of all taxes and charges. The total potential cost to the City is $1,599,398 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Agencies, Boards, Commissions and Corporations (Toronto Police and Toronto Community Housing Corporation) also participated in this call and will be seeking their own authority.

On the record

The item as the City filed it

More from this meeting

The whole meeting