Award of Ariba Doc Number 2381954152 to Sure General Contractors Inc., for the Supply and Delivery of all Labour, Equipment and Material necessary for Fencing, Boarding/Blocking of Doors, and Windows at Various Locations within the City, for Municipal Licensing and Standards Division

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The decision

2021-01-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2381954152 Description: For the non-exclusive supply and delivery of supply of all labour, equipment and material necessary for Fencing,

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Boarding/Blocking of Doors, Windows and other openings in buildings and structures, and Draining of Swimming Pools and Stagnant Water, at various locations within the City of Toronto, for the Municipal Licensing and Standards Division, for the period of one (1) year from February 1, 2021 to January 31, 2022, with the option to renew the contract for three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the Executive Director, Municipal Licensing and Standards will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sure General Contractors Inc. Contract Award Value: $126,187 net of all applicable taxes and charges $142,591 including HST and all applicable charges $128,407 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022. Option Year 1 from February 1, 2022 to January 31, 2023 $129,972 net of all applicable taxes and charges $146,869 including all applicable taxes and charges $132,260 net of HST recoveries Option Year 2 from February 1, 2023 to January 31, 2024 $133,871 net of all applicable taxes and charges $151,275 including all applicable taxes and charges $136,227 net of HST recoveries Option Year 3 from February 1, 2024 to January 31, 2025 $137,887 net of all applicable taxes and charges $155,813 including all applicable taxes and charges $140,314 net of HST recoveries The total potential contract award identified in this report including all optional years is $527,917 net of all taxes, and $596,547 including all applicable taxes and charges. The total potential cost to the City including all option years is $537,209 net of HST recoveries. The above cost calculations reflect a 3 percent IPPI adjustment applied annually to the yearly cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: May 22, 2020 Solicitation Closed: June 22, 2020 Number of Addenda Issued: 0 Number of Bids: 3 Table 2: Summary of Bids Received for Request For Quotation (RFQ), Ariba Doc. Number 2381954152 including bid price Supplier Name Evaluated Bid Price (including H.S.T.) Sure General Contractors Inc. P.S. Painting Limited o/a Cosar GC.PM Direct Construction Company Limited $142,591 $170,242 $229,124

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2381954152 Description: For the non-exclusive supply and delivery of supply of all labour, equipment and material necessary for Fencing, Boarding/Blocking of Doors, Windows and other openings in buildings and structures, and Draining of Swimming Pools and Stagnant Water, at various locations within the City of Toronto, for the Municipal Licensing and Standards Division, for the period of one (1) year from February 1, 2021 to January 31, 2022, with the option to renew the contract for three (3) additional separate one (1) year periods.

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Should the option(s) be exercised, then the Executive Director, Municipal Licensing and Standards will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sure General Contractors Inc. Contract Award Value: $126,187 net of all applicable taxes and charges $142,591 including HST and all applicable charges $128,407 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022. Option Year 1 from February 1, 2022 to January 31, 2023 $129,972 net of all applicable taxes and charges $146,869 including all applicable taxes and charges $132,260 net of HST recoveries Option Year 2 from February 1, 2023 to January 31, 2024 $133,871 net of all applicable taxes and charges $151,275 including all applicable taxes and charges $136,227 net of HST recoveries Option Year 3 from February 1, 2024 to January 31, 2025 $137,887 net of all applicable taxes and charges $155,813 including all applicable taxes and charges $140,314 net of HST recoveries The total potential contract award identified in this report including all optional years is $527,917 net of all taxes, and $596,547 including all applicable taxes and charges. The total potential cost to the City including all option years is $537,209 net of HST recoveries. The above cost calculations reflect a 3 percent IPPI adjustment applied annually to the yearly cost after the initial one (1) year period.

On the record

The item as the City filed it

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