Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA119.1adopted
Solicitation Issued: May 22, 2020 Solicitation Closed: June 22, 2020 Number of Addenda Issued: 0 Number of Bids: 3 Table 2: Summary of Bids Received for Request For Quotation (RFQ), Ariba Doc. Number 2381954152 including bid price Supplier Name Evaluated Bid Price (including H.S.T.) Sure General Contractors Inc. P.S. Painting Limited o/a Cosar GC.PM Direct Construction Company Limited $142,591 $170,242 $229,124
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2381954152 Description: For the non-exclusive supply and delivery of supply of all labour, equipment and material necessary for Fencing, Boarding/Blocking of Doors, Windows and other openings in buildings and structures, and Draining of Swimming Pools and Stagnant Water, at various locations within the City of Toronto, for the Municipal Licensing and Standards Division, for the period of one (1) year from February 1, 2021 to January 31, 2022, with the option to renew the contract for three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the Executive Director, Municipal Licensing and Standards will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sure General Contractors Inc. Contract Award Value: $126,187 net of all applicable taxes and charges $142,591 including HST and all applicable charges $128,407 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022. Option Year 1 from February 1, 2022 to January 31, 2023 $129,972 net of all applicable taxes and charges $146,869 including all applicable taxes and charges $132,260 net of HST recoveries Option Year 2 from February 1, 2023 to January 31, 2024 $133,871 net of all applicable taxes and charges $151,275 including all applicable taxes and charges $136,227 net of HST recoveries Option Year 3 from February 1, 2024 to January 31, 2025 $137,887 net of all applicable taxes and charges $155,813 including all applicable taxes and charges $140,314 net of HST recoveries The total potential contract award identified in this report including all optional years is $527,917 net of all taxes, and $596,547 including all applicable taxes and charges. The total potential cost to the City including all option years is $537,209 net of HST recoveries. The above cost calculations reflect a 3 percent IPPI adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2381954152 Description: For the non-exclusive supply and delivery of supply of all labour, equipment and material necessary for Fencing, Boarding/Blocking of Doors, Windows and other openings in buildings and structures, and Draining of Swimming Pools and Stagnant Water, at various locations within the City of Toronto, for the Municipal Licensing and Standards Division, for the period of one (1) year from February 1, 2021 to January 31, 2022, with the option to renew the contract for three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the Executive Director, Municipal Licensing and Standards will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sure General Contractors Inc. Contract Award Value: $126,187 net of all applicable taxes and charges $142,591 including HST and all applicable charges $128,407 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022. Option Year 1 from February 1, 2022 to January 31, 2023 $129,972 net of all applicable taxes and charges $146,869 including all applicable taxes and charges $132,260 net of HST recoveries Option Year 2 from February 1, 2023 to January 31, 2024 $133,871 net of all applicable taxes and charges $151,275 including all applicable taxes and charges $136,227 net of HST recoveries Option Year 3 from February 1, 2024 to January 31, 2025 $137,887 net of all applicable taxes and charges $155,813 including all applicable taxes and charges $140,314 net of HST recoveries The total potential contract award identified in this report including all optional years is $527,917 net of all taxes, and $596,547 including all applicable taxes and charges. The total potential cost to the City including all option years is $537,209 net of HST recoveries. The above cost calculations reflect a 3 percent IPPI adjustment applied annually to the yearly cost after the initial one (1) year period.
BA119.2adopted
Solicitation Issued: August 25, 2020 Solicitation Closed: October 19, 2020 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Proposals Received for Request for Proposal (RFP) Ariba Doc Number 2485564575 Supplier Name The Planning Partnership PFS Studio WSP Canada Inc. Public Work* Studiotla* Dialog Ontario Inc.* *Supplier did not meet minimum technical threshold.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Doc Number 2485564575 Description: For professional and technical landscape architectural services for improvements to Moss Park including the park and the site landscape for the adjacent John Innes Community Recreation Centre, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: The Planning Partnership Contract Award Value: $843,000 net of all applicable taxes and charges $952,590 including HST and all applicable charges $857,837 net of HST recoveries The contract is expected to start following the date of award and end by November 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Doc Number 2485564575 Description: For professional and technical landscape architectural services for improvements to Moss Park including the park and the site landscape for the adjacent John Innes Community Recreation Centre, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: The Planning Partnership Contract Award Value: $843,000 net of all applicable taxes and charges $952,590 including HST and all applicable charges $857,837 net of HST recoveries The contract is expected to start following the date of award and end by November 2026.
BA119.3adopted
Solicitation Issued: October 1, 2020 Solicitation Closed: October 30, 2020 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number 2570627578 including bid price Supplier Name Bid Price (Excluding H.S.T.) Black and McDonald Limited $ 645,660.00* ENGIE MultiTech Ltd. $ 865,961.00 * Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2570627578 Description: Ariba Doc Number 2570627578 (184-2020), for the mechanical system replacement at Wastewater Enforcement and Laboratory at 30 Dee Avenue in Toronto. Recommended Supplier: Black & McDonald Limited Contract Award Value: $ 645,660 net of all applicable taxes and charges $ 729,596 including HST and all applicable charges $ 657,024 net of HST recoveries Contract is expected to start on date of award and be completed by December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2570627578 Description: Ariba Doc Number 2570627578 (184-2020), for the mechanical system replacement at Wastewater Enforcement and Laboratory at 30 Dee Avenue in Toronto. Recommended Supplier: Black & McDonald Limited Contract Award Value: $ 645,660 net of all applicable taxes and charges $ 729,596 including HST and all applicable charges $ 657,024 net of HST recoveries Contract is expected to start on date of award and be completed by December 31, 2021.
BA119.4adopted
Solicitation Issued: October 1, 2020 Solicitation Closed: October 30, 2020 Number of Addenda Issued: None Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 2620968412 including bid price Supplier Name Bid Price (including H.S.T.) Tricific Enterprises Inc. $ 146,575.13* Winsham Fabrik Canada Ltd. $ 289,506.00* Stevans Sales and Marketing Inc. $ 522,738.00 Robert Allen $ 722,070.00 Five Star Enterprise $ 788,175.00 *Non-Compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 21, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number 2620968412 Description: For the non-exclusive supply and delivery of comforters and bed spreads for the City of Toronto's Senior Services and Long Term Care Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Recommended Supplier: Stevans Sales and Marketing Inc. Contract Award Value: $462,600 net of all applicable taxes and charges $522,738 including HST and all applicable charges $470,742 net of HST recoveries Contract is expected to start on Date of Award and end on January 31, 2022. Option Year 1 (February 1, 2022 to January 31, 2023) $476,478 net of all applicable taxes and charges $538,420 including HST and all applicable charges $484,864 net of HST recoveries Option Year 2 (February 1, 2023 to January 31, 2024) $490,772 net of all applicable taxes and charges $554,573 including HST and all applicable charges $499,410 net of HST recoveries Option Year 3 (February 1, 2024 to January 31, 2025) $505,496 net of all applicable taxes and charges $571,210 including HST and all applicable charges $514,392 net of HST recoveries Option Year 4 (February 1, 2025 to January 31, 2026) $520,660 net of all applicable taxes and charges $588,346 including HST and all applicable charges $529,824 net of HST recoveries The total potential contract award identified in this report is $2,775,287 including all applicable taxes and charges and $2,456,006 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,499,232 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Number 2620968412 Description: For the non-exclusive supply and delivery of comforters and bed spreads for the City of Toronto's Senior Services and Long Term Care Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Recommended Supplier: Stevans Sales and Marketing Inc. Contract Award Value: $462,600 net of all applicable taxes and charges $522,738 including HST and all applicable charges $470,742 net of HST recoveries Contract is expected to start on Date of Award and end on January 31, 2022. Option Year 1 (February 1, 2022 to January 31, 2023) $476,478 net of all applicable taxes and charges $538,420 including HST and all applicable charges $484,864 net of HST recoveries Option Year 2 (February 1, 2023 to January 31, 2024) $490,772 net of all applicable taxes and charges $554,573 including HST and all applicable charges $499,410 net of HST recoveries Option Year 3 (February 1, 2024 to January 31, 2025) $505,496 net of all applicable taxes and charges $571,210 including HST and all applicable charges $514,392 net of HST recoveries Option Year 4 (February 1, 2025 to January 31, 2026) $520,660 net of all applicable taxes and charges $588,346 including HST and all applicable charges $529,824 net of HST recoveries The total potential contract award identified in this report is $2,775,287 including all applicable taxes and charges and $2,456,006 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,499,232 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA119.5adopted
Solicitation Issued: October 2, 2020 Solicitation Closed: November 10, 2020 Number of Addenda Issued: Five (5) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc Number 2639396991 including bid price Supplier Name Bid Price (including H.S.T.) Anacond Contracting Inc. $595,869.34* Pegah Construction Ltd. $798,732.59 SJOC Construction $535,874.25** Century Group $588,394.16** Joe Pace & Sons Contracting Inc. $620,596.00** Rossclair Contractors Inc. $655,061.00** Canadian Turner Construction Inc. $682,200.21** *Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier deemed non-compliant with requirements of the solicitation document.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Ariba Doc Number 2639396991 (179-2020) Description: Construction Services for Building Capital Improvements at 1535 Albion Road, EMS Station 12. Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $621,916 net of all applicable taxes and charges $702,765 including HST and all applicable charges $632,862 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) Ariba Doc Number 2639396991 (179-2020) Description: Construction Services for Building Capital Improvements at 1535 Albion Road, EMS Station 12. Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $621,916 net of all applicable taxes and charges $702,765 including HST and all applicable charges $632,862 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2021.
BA119.6adopted
Solicitation Issued: October 5th, 2020 Solicitation Closed: November 4th, 2020 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc Number 2641630053 including bid price Bidder Bid Price (including H.S.T.) City Dispensers Inc. $3,963,123
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 21, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number 2641630053 Description: For the non-exclusive supply and delivery of Prescription Eyewear for the City of Toronto's Employment and Social Services (TESS) Division from date of award to January 31, 2022, with the option to renew the Contract for an additional four, one (1) year periods at the sole discretion of the City and subject to budget approval. Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the City of Toronto's Employment and Social Services (TESS) divisions will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Employment and Social Services (TESS) will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: City Dispensers Inc. Contract Award Value: $3,507,189 net of all applicable taxes and charges $3,963,123 including all applicable taxes and charges $3,568,915 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022. Option Year 1 (February 1, 2022 - January 31, 2023) $3,612,404 net of all applicable taxes and charges $4,082,017 including all applicable taxes and charges $3,675,983 net of HST recoveries Option Year 2 (February 1, 2023 - January 31, 2024) $3,720,776 net of all applicable taxes and charges $4,204,477 including all applicable taxes and charges $3,786,262 net of HST recoveries Option Year 3 - February 1, 2024 - January 31, 2025 $3,832,400 net of all applicable taxes and charges $4,330,612 including all applicable taxes and charges $3,899,850 net of HST recoveries Option Year 4 - February 1, 2025 - January 31, 2026 $3,947,372 net of all applicable taxes and charges $4,460,530 including all applicable taxes and charges $4,016,845 net of HST recoveries The total contract award including all option years is $18,947,855 net of HST recoveries, $21,040,759 including all applicable taxes and charges and $18,620,141 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Number 2641630053 Description: For the non-exclusive supply and delivery of Prescription Eyewear for the City of Toronto's Employment and Social Services (TESS) Division from date of award to January 31, 2022, with the option to renew the Contract for an additional four, one (1) year periods at the sole discretion of the City and subject to budget approval. Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the City of Toronto's Employment and Social Services (TESS) divisions will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Employment and Social Services (TESS) will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: City Dispensers Inc. Contract Award Value: $3,507,189 net of all applicable taxes and charges $3,963,123 including all applicable taxes and charges $3,568,915 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022. Option Year 1 (February 1, 2022 - January 31, 2023) $3,612,404 net of all applicable taxes and charges $4,082,017 including all applicable taxes and charges $3,675,983 net of HST recoveries Option Year 2 (February 1, 2023 - January 31, 2024) $3,720,776 net of all applicable taxes and charges $4,204,477 including all applicable taxes and charges $3,786,262 net of HST recoveries Option Year 3 - February 1, 2024 - January 31, 2025 $3,832,400 net of all applicable taxes and charges $4,330,612 including all applicable taxes and charges $3,899,850 net of HST recoveries Option Year 4 - February 1, 2025 - January 31, 2026 $3,947,372 net of all applicable taxes and charges $4,460,530 including all applicable taxes and charges $4,016,845 net of HST recoveries The total contract award including all option years is $18,947,855 net of HST recoveries, $21,040,759 including all applicable taxes and charges and $18,620,141 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA119.7adopted
Solicitation Issued: October 26, 2020 Solicitation Closed: November 25, 2020 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request For Proposal (RFP) Number DOC 2662289709 Supplier Name* NCE Value Engineers Inc. AECOM Canada Ltd. *Pursuant to the RFP document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 18, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number DOC 2662289709 Description: Professional Services for Constructability Review for the Fluidized Bed Incinerator (FBI) and Liquid Train Upgrades (LTRU) Project at Highland Creek Treatment Plant. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $625,445 net of all applicable taxes and charges $706,753 including HST and all applicable charges $636,453 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number DOC 2662289709 Description: Professional Services for Constructability Review for the Fluidized Bed Incinerator (FBI) and Liquid Train Upgrades (LTRU) Project at Highland Creek Treatment Plant. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $625,445 net of all applicable taxes and charges $706,753 including HST and all applicable charges $636,453 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA119.8adopted
Call Issued: November 12, 2020 Call Closed: December 30, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Request For Quotation (RFQ), Ariba Doc. Number 2739365963 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) Butler Contracting Group $256,392.00 Tribro Group Ltd $265,550.00 Maxbuild Carpentry and Installations $271,200.00 P.S. Painting Limited o/a Cosar GC.PM $274,075.00 Newpark Contracting Inc $281,031.00 Direct Construction Company Limited $304,422.00 T3 Design Build Inc $378,550.00 TMDC Group $8,328,100.00 Darteck Construction Group LTD $805,504,680.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 20, 2021) from the Chief Procurement Officer: Call Number: Request for Quotation (RFQ) Ariba Doc Number 2739365963 Description: For the non-exclusive supply and delivery of all labour and materials necessary to provide Carpentry Repairs for Facilities Managed by Toronto Fire Services on an as and when required basis from the date of Award for one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Bidder: Butler Contracting Group Contract Award Value: $226,896 net of all applicable taxes and charges $256,392 including HST and all applicable charges $230,889 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2022. Option Year 1 (February 1, 2022 to January 31, 2023) $233,703 net of all applicable taxes and charges $264,084 including all applicable taxes and charges $237,816 net of HST recoveries Option Year 2 (February 1, 2023 to January 31, 2024) $240,714 net of all applicable taxes and charges $272,007 including all applicable taxes and charges $244,951 net of HST recoveries Option Year 3 (February 1, 2024 to January 31, 2025) $247,935 net of all applicable taxes and charges $280,167 including all applicable taxes and charges $252,299 net of HST recoveries Option Year 4 (February 1, 2025 to January 31, 2026) $255,373 net of all applicable taxes and charges $288,572 including all applicable taxes and charges $259,868 net of HST recoveries The total potential contract award including all option years is $1,361,222 including all applicable taxes and charges and $1,204,622 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,225,823 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation (RFQ) Ariba Doc Number 2739365963 Description: For the non-exclusive supply and delivery of all labour and materials necessary to provide Carpentry Repairs for Facilities Managed by Toronto Fire Services on an as and when required basis from the date of Award for one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Bidder: Butler Contracting Group Contract Award Value: $226,896 net of all applicable taxes and charges $256,392 including HST and all applicable charges $230,889 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2022. Option Year 1 (February 1, 2022 to January 31, 2023) $233,703 net of all applicable taxes and charges $264,084 including all applicable taxes and charges $237,816 net of HST recoveries Option Year 2 (February 1, 2023 to January 31, 2024) $240,714 net of all applicable taxes and charges $272,007 including all applicable taxes and charges $244,951 net of HST recoveries Option Year 3 (February 1, 2024 to January 31, 2025) $247,935 net of all applicable taxes and charges $280,167 including all applicable taxes and charges $252,299 net of HST recoveries Option Year 4 (February 1, 2025 to January 31, 2026) $255,373 net of all applicable taxes and charges $288,572 including all applicable taxes and charges $259,868 net of HST recoveries The total potential contract award including all option years is $1,361,222 including all applicable taxes and charges and $1,204,622 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,225,823 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.
BA119.9adopted
Solicitation Issued: January 1, 2019 Solicitation Closed: March 21, 2019 Number of Addenda Issued: One (1) Number of Bids: Sixteen (16)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 21, 2021) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request For Proposal (RFP) Number 032119-VCE Description: After reviewing this Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on this Sourcewell Contract with Volvo Construction North America LLC and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Eight (8) various Heavy Construction Equipment in 2021 with related accessories and attachments, with option to purchase an additional Seven (7) units in 2021, Six (6) units in 2022 and Eight (8) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Five (5) units in 2024. The term of this contract is for three (3) years from the date of award with the option to extend for one (1) additional one-year term under the same terms and conditions May 13, 2024. Should Sourcewell exercises the one (1) option year, the General Manager of Fleet Services will direct Purchasing and Materials Management to exercise the option year. Recommended Supplier: Strongco Limited Partnership Potential Initial Contract Award Value (2021-2023) $16,726,283 net of all applicable taxes and charges $18,900,699 including all applicable taxes and charges $17,020,665 net of HST recoveries The contract is expected to start from date of award and expire on May 13, 2023. Optional Year Award Value (May 13, 2023 to May 13, 2024) $2,907,200 net of all applicable taxes and charges $3,285,136 including all applicable taxes and charges $2,958,367 net of HST recoveries Total Potential Contract Award Value (2021-2024) $19,633,483 net of all applicable taxes and charges $22,185,836 including HST and all applicable charges $19,979,032 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $19,633,483 net of all taxes, and $22,185,836 including all applicable taxes and charges. The total potential cost to the City including optional term is $19,979,032 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request For Proposal (RFP) Number 032119-VCE Description: After reviewing this Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on this Sourcewell Contract with Volvo Construction North America LLC and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Eight (8) various Heavy Construction Equipment in 2021 with related accessories and attachments, with option to purchase an additional Seven (7) units in 2021, Six (6) units in 2022 and Eight (8) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Five (5) units in 2024. The term of this contract is for three (3) years from the date of award with the option to extend for one (1) additional one-year term under the same terms and conditions May 13, 2024. Should Sourcewell exercises the one (1) option year, the General Manager of Fleet Services will direct Purchasing and Materials Management to exercise the option year. Recommended Supplier: Strongco Limited Partnership Potential Initial Contract Award Value (2021-2023) $16,726,283 net of all applicable taxes and charges $18,900,699 including all applicable taxes and charges $17,020,665 net of HST recoveries The contract is expected to start from date of award and expire on May 13, 2023. Optional Year Award Value (May 13, 2023 to May 13, 2024) $2,907,200 net of all applicable taxes and charges $3,285,136 including all applicable taxes and charges $2,958,367 net of HST recoveries Total Potential Contract Award Value (2021-2024) $19,633,483 net of all applicable taxes and charges $22,185,836 including HST and all applicable charges $19,979,032 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $19,633,483 net of all taxes, and $22,185,836 including all applicable taxes and charges. The total potential cost to the City including optional term is $19,979,032 net of HST recoveries.