Award of Ariba Doc Number 2874489708 to Metro Asphalt Sealer & Repairs Ltd., for Roadway Crack Repairs in Toronto and East York, and Scarborough District for Transportation Services

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The decision

2021-05-12 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 6, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2874489708 (69-2021), Contract Number 21TR-OM-107-A1-TR. Description: For Roadway Crack Repairs in Toronto and East York, and Scarborough District. This contract is for one (1) year plus two (2) additional option years.

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Should the option(s) be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Metro Asphalt Sealer & Repairs Ltd. Contract Award Value: $1,399,838 net of all applicable taxes and charges $1,581,817 including HST and all applicable charges $1,424,475 net of HST recoveries Contract is expected to start on May 17, 2021 and end on December 31, 2021. Option Year 1: January 1, 2022 to December 31, 2022 $1,440,333 net of all applicable taxes and charges $1,627,576 including HST and all applicable charges $1,465,683 net of HST recoveries Option Year 2: January 1, 2023 to December 31, 2023 $1,482,043 net of all applicable taxes and charges $1,674,709 including HST and all applicable charges $1,508,127 net of HST recoveries The total potential contract award identified in this report including the option period is $4,322,214 net of all applicable taxes and charges, $4,884,102 including all applicable taxes and charges. The total potential cost to the City is $4,398,285 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent yearly increase in the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: March 5, 2021 Solicitation Closed: March 23, 2021 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number 2874489708 including bid price Supplier Name Bid Price (including H.S.T.) Metro Asphalt Sealer & Repairs Ltd. $1,525,317* Multiseal Inc. $1,625,867 *Pursuant to the Request for Tender document the contract award values include contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2874489708 (69-2021), Contract No. 21TR-OM-107-A1-TR. Description: For Roadway Crack Repairs in Toronto and East York, and Scarborough District. This contract is for one (1) year plus two (2) additional option years. Should the option(s) be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

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Recommended Supplier: Metro Asphalt Sealer & Repairs Ltd. Contract Award Value: $1,399,838 net of all applicable taxes and charges $1,581,817 including HST and all applicable charges $1,424,475 net of HST recoveries Contract is expected to start on May 17, 2021 and end on December 31, 2021. Option Year 1: January 1, 2022 to December 31, 2022 $1,440,333 net of all applicable taxes and charges $1,627,576 including HST and all applicable charges $1,465,683 net of HST recoveries Option Year 2: January 1, 2023 to December 31, 2023 $1,482,043 net of all applicable taxes and charges $1,674,709 including HST and all applicable charges $1,508,127 net of HST recoveries The total potential contract award identified in this report including the option period is $4,322,214 net of all applicable taxes and charges, $4,884,102 including all applicable taxes and charges. The total potential cost to the City is $4,398,285 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent yearly increase in the Consumer Price Index.

On the record

The item as the City filed it

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