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←Bid Award Panel · 2021-06-23 · 2021.BA141.1

The filed record

Award of Ariba Doc Number 2783634090 to Future Systems Incorporated for the Supply, Installation, Maintenance and Repair of Toronto 360 Wayfinding Signs for Transportation Services Division

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The decision

2021-06-23 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2783634090 Description: The supply, installation, maintenance and repair of Toronto 360 Wayfinding Signs, as and when required by the Transportation Services Division, from the date of contract award to December 31, 2022, with the option to renew for up to two (2) additional one (1) year option terms.

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Should the option(s) be exercised, the General Manager of Transportation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Future Systems Incorporated Contract Award Value: $1,876,125 net of all applicable taxes and charges $2,120,021 including HST and all applicable charges $1,909,144 net of HST recoveries The Contract period is expected to start on date of contract award and end on December 31, 2022 Option Term 1 (January 1, 2023 to December 31, 2023) $1,339,002 net of all applicable taxes and charges $1,513,072 including HST and all applicable charges $1,362,568 net of HST recoveries Option Term 2 (January 1, 2024 to December 31, 2024) $1,506,050 net of all applicable taxes and charges $1,701,836 including HST and all applicable charges $1,532,556 net of HST recoveries The total potential contract award, including the option years, as itemized in Table 1, is $4,721,176 net of all applicable taxes and charges, and $5,334,929 including all applicable taxes and charges. The total potential cost to the City, including the option years, is $4,804,269 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: February 12, 2021 Solicitation Closed: March 31, 2021 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Tender, Ariba Doc Number 2783634090 including Bid Price Supplier Name Bid Price (including H.S.T.) Future Systems Inc. $4,686,892.25 * Knight Signs Ltd. $4,735,521.74 * Pursuant to the Request for Tender document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2783634090 Description: The supply, installation, maintenance and repair of Toronto 360 Wayfinding Signs, as and when required by the Transportation Services Division, from the date of contract award to December 31, 2022, with the option to renew for up to two (2) additional one (1) year option terms.

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Should the option(s) be exercised, the General Manager of Transportation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Future Systems Incorporated Contract Award Value: $1,876,125 net of all applicable taxes and charges $2,120,021 including HST and all applicable charges $1,909,144 net of HST recoveries The Contract period is expected to start on date of contract award and end on December 31, 2022 Option Term 1 (January 1, 2023 to December 31, 2023) $1,339,002 net of all applicable taxes and charges $1,513,072 including HST and all applicable charges $1,362,568 net of HST recoveries Option Term 2 (January 1, 2024 to December 31, 2024) $1,506,050 net of all applicable taxes and charges $1,701,836 including HST and all applicable charges $1,532,556 net of HST recoveries The total potential contract award, including the option years, as itemized in Table 1, is $4,721,176 net of all applicable taxes and charges, and $5,334,929 including all applicable taxes and charges. The total potential cost to the City, including the option years, is $4,804,269 net of HST recoveries.

    On the record

    The item as the City filed it

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