Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA141.1adopted
Solicitation Issued: February 12, 2021 Solicitation Closed: March 31, 2021 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Tender, Ariba Doc Number 2783634090 including Bid Price Supplier Name Bid Price (including H.S.T.) Future Systems Inc. $4,686,892.25 * Knight Signs Ltd. $4,735,521.74 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2783634090 Description: The supply, installation, maintenance and repair of Toronto 360 Wayfinding Signs, as and when required by the Transportation Services Division, from the date of contract award to December 31, 2022, with the option to renew for up to two (2) additional one (1) year option terms. Should the option(s) be exercised, the General Manager of Transportation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Future Systems Incorporated Contract Award Value: $1,876,125 net of all applicable taxes and charges $2,120,021 including HST and all applicable charges $1,909,144 net of HST recoveries The Contract period is expected to start on date of contract award and end on December 31, 2022 Option Term 1 (January 1, 2023 to December 31, 2023) $1,339,002 net of all applicable taxes and charges $1,513,072 including HST and all applicable charges $1,362,568 net of HST recoveries Option Term 2 (January 1, 2024 to December 31, 2024) $1,506,050 net of all applicable taxes and charges $1,701,836 including HST and all applicable charges $1,532,556 net of HST recoveries The total potential contract award, including the option years, as itemized in Table 1, is $4,721,176 net of all applicable taxes and charges, and $5,334,929 including all applicable taxes and charges. The total potential cost to the City, including the option years, is $4,804,269 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2783634090 Description: The supply, installation, maintenance and repair of Toronto 360 Wayfinding Signs, as and when required by the Transportation Services Division, from the date of contract award to December 31, 2022, with the option to renew for up to two (2) additional one (1) year option terms. Should the option(s) be exercised, the General Manager of Transportation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Future Systems Incorporated Contract Award Value: $1,876,125 net of all applicable taxes and charges $2,120,021 including HST and all applicable charges $1,909,144 net of HST recoveries The Contract period is expected to start on date of contract award and end on December 31, 2022 Option Term 1 (January 1, 2023 to December 31, 2023) $1,339,002 net of all applicable taxes and charges $1,513,072 including HST and all applicable charges $1,362,568 net of HST recoveries Option Term 2 (January 1, 2024 to December 31, 2024) $1,506,050 net of all applicable taxes and charges $1,701,836 including HST and all applicable charges $1,532,556 net of HST recoveries The total potential contract award, including the option years, as itemized in Table 1, is $4,721,176 net of all applicable taxes and charges, and $5,334,929 including all applicable taxes and charges. The total potential cost to the City, including the option years, is $4,804,269 net of HST recoveries.
BA141.2adopted
Solicitation Issued: May 19, 2021 Solicitation Closed: June 9, 2021 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 2891355315 including bid price Supplier Name Bid Price (including H.S.T.) Frank Pellegrino General Contracting Limited $ 2,056,453* Joe Pace & Sons Contracting Inc. $ 2,259,251 Duron Ontario Ltd. $ 2,402,493 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 14, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2891355315, Contract Number 20-PFR-CAP-068 Description: To provide all labour, equipment, materials and supervision for the replacement of the refrigeration system equipment, concrete pad, washroom improvements and associated outdoor lighting, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. The award is based on firms pre-qualified under Rapid Single Flux Quantum Number 3907-20-5019 and that no reference checks are required. Recommended Supplier: Frank Pellegrino General Contracting Limited Contract Award Value: $2,091,857 net of all applicable taxes and charges $2,363,798 including HST and all applicable charges $2,128,674 net of HST recoveries The contract is expected to start following the date of award and end by January, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2891355315, Contract Number 20-PFR-CAP-068 Description: To provide all labour, equipment, materials and supervision for the replacement of the refrigeration system equipment, concrete pad, washroom improvements and associated outdoor lighting, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. The award is based on firms pre-qualified under Rapid Single Flux Quantum Number 3907-20-5019 and that no reference checks are required. Recommended Supplier: Frank Pellegrino General Contracting Limited Contract Award Value: $2,091,857 net of all applicable taxes and charges $2,363,798 including HST and all applicable charges $2,128,674 net of HST recoveries The contract is expected to start following the date of award and end by January, 2022.
BA141.3adopted
Solicitation Issued: March 30, 2021 Solicitation Closed: May 5, 2021 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation, Ariba Doc Number 2912627166 including bid price for Dell Supplier Name Bid Price (including H.S.T.) Compugen Inc. $4,520,000.00 OnX Enterprise Solutions Ltd $1,762,800.00 Table 3: Summary of Bids Received for Request for Quotation, Ariba Doc Number 2912627166 including bid price for HPE Supplier Name Bid Price (including H.S.T.) Compugen Inc. $4,520,000.00 OnX Enterprise Solutions Ltd $1,762,800.00 Table 4: Summary of Bids Received for Request for Quotation, Ariba Doc Number 2912627166 including bid price for Cisco Supplier Name Bid Price (including H.S.T.) Compugen Inc. $4,520,000.00 OnX Enterprise Solutions Ltd $1,717,600.00 Table 5: Summary of Bids Received for Request for Quotation, Ariba Doc Number 2912627166 including bid price for Lenovo Supplier Name Bid Price (including H.S.T.) Compugen Inc. $901,740.00 OnX Enterprise Solutions Ltd $1,536,800.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 17, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Doc Number 2912627166 Description: For the non-exclusive supply and delivery of various types of X86 Servers and Peripherals for various City of Toronto Divisions over the period of five (5) years Recommended Supplier: OnX Enterprise Solutions Ltd. (Dell, HPE and Cisco) Compugen Inc. (Lenovo) Contract Award Value: OnX Enterprise Solutions Ltd. (Dell, HPE and Cisco) $4,640,000 net of all applicable taxes and charges $5,243,200 including HST and all applicable charges $4,721,664 net of HST recoveries Contract Award Value: Compugen Inc. (Lenovo): $798,000 net of all applicable taxes and charges $901,740 including HST and all applicable charges $812,045 net of HST recoveries The total contract award identified in this report for all parts is $5,438,000 net of all applicable taxes and charges $6,144,940 including all applicable taxes and charges. The total cost to the City for both parts is $5,533,709 net of HST recoveries. The contracts are expected to start on date of award and be completed by June 1, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Doc Number 2912627166 Description: For the non-exclusive supply and delivery of various types of X86 Servers and Peripherals for various City of Toronto Divisions over the period of five (5) years Recommended Supplier: OnX Enterprise Solutions Ltd. (Dell, HPE and Cisco) Compugen Inc. (Lenovo) Contract Award Value: OnX Enterprise Solutions Ltd. (Dell, HPE and Cisco) $4,640,000 net of all applicable taxes and charges $5,243,200 including HST and all applicable charges $4,721,664 net of HST recoveries Contract Award Value: Compugen Inc. (Lenovo): $798,000 net of all applicable taxes and charges $901,740 including HST and all applicable charges $812,045 net of HST recoveries The total contract award identified in this report for all parts is $5,438,000 net of all applicable taxes and charges $6,144,940 including all applicable taxes and charges. The total cost to the City for both parts is $5,533,709 net of HST recoveries. The contracts are expected to start on date of award and be completed by June 1, 2026.
BA141.4adopted
Solicitation Issued: May 12, 2021 Solicitation Closed: May 28, 2021 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Tender, Ariba Doc Number 2979180510 including bid price Supplier Name Bid Price (including H.S.T.) Aqua Tech Solutions Inc. $3,816,615* Ferpac Paving Inc. $5,278,852 Maple-Crete Inc. $6,271,500 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 2, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2979180510, Contract Number 21TR-OM-106-TEY-TU Description: The permanent restoration of utility cuts and maintenance repairs of roads, laneways, sidewalks, curbs, driveways, bus bays, and sidewalk accessibility ramps and boulevards, in the Toronto and East York District, Ward 10 Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $3,427,535 net of all applicable taxes and charges $3,873,115 including HST and all applicable charges $3,487,860 net of HST recoveries Contract is expected to start on June 30, 2021 and end on December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2979180510, Contract Number 21TR-OM-106-TEY-TU Description: The permanent restoration of utility cuts and maintenance repairs of roads, laneways, sidewalks, curbs, driveways, bus bays, and sidewalk accessibility ramps and boulevards, in the Toronto and East York District, Ward 10 Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $3,427,535 net of all applicable taxes and charges $3,873,115 including HST and all applicable charges $3,487,860 net of HST recoveries Contract is expected to start on June 30, 2021 and end on December 31, 2021.
BA141.5adopted
Solicitation Issued: May 13, 2021 Solicitation Closed: May 28, 2021 Number of Addenda Issued: None Number of Bids: Seven (7) Table 2: Summary of Bids Received for Request for Tender, Ariba Doc Number 2982482671 including bid price Supplier Name Bid Price (including H.S.T.) PTR Paving Inc. $852,362 * Main Infrastructure Ltd $864,264 Ferpac Paving Inc. $1,025,491 Sanscon Construction Ltd $1,032,971 Aqua Tech Solutions Inc. $1,059,659 Ashland Paving Ltd. $1,091,825 Maple Crete Inc. $1,116,714 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 17, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2982482671, Contract Number 21TR-OM-109-SC-TU Description: Civil works at the Ellesmere Rd and Military Trail intersection and all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways and sidewalk accessibility ramps and boulevards within the right-of-way of arterial, collector and local roads for Builder's File's/Ramp Runs in Scarborough district. Recommended Supplier: PTR Paving Inc. Contract Award Value: $769,304 net of all applicable taxes and charges $869,313 including HST and all applicable charges $782,843 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2982482671, Contract Number 21TR-OM-109-SC-TU Description: Civil works at the Ellesmere Rd and Military Trail intersection and all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways and sidewalk accessibility ramps and boulevards within the right-of-way of arterial, collector and local roads for Builder's File's/Ramp Runs in Scarborough district. Recommended Supplier: PTR Paving Inc. Contract Award Value: $769,304 net of all applicable taxes and charges $869,313 including HST and all applicable charges $782,843 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.