Award of Ariba Doc Number 2689959976 to Metro Jet Wash Corporation for the Pressurized Hot Water Washing, Degreasing and Aluminum Brightening of Mobile Equipment, Vehicles and Facilities for Solid Waste Management Services, Fire Services and Fleet Services Divisions

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The decision

2021-08-18 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 12, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2689959976 Description: Pressurized Hot Water Washing, Degreasing and Aluminum Brightening of mobile equipment, vehicles and facilities, for a period of three (3) years from the date of award with an option, in favour of the City, to extend the agreement on the same terms and conditions for an additional term of two (2) separate one (1) year periods.

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Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Metro Jet Wash Corporation Contract Award Value: Initial Term (from the Date of Award to Aug. 31, 2024): $3,153,391 net of all applicable taxes and charges $3,563,332 including HST and all applicable charges $3,208,891 net of HST recoveries Option Year 1 (Sept. 1, 2024 to Aug. 31, 2025): $1,051,691 net of all applicable taxes and charges $1,188,411 including HST and all applicable charges $1,070,201 net of HST recoveries Option Year 2 (Sept. 1, 2025 to Aug. 31, 2026): $1,205,615 net of all applicable taxes and charges $1,362,345 including HST and all applicable charges $1,226,834 net of HST recoveries The total potential contract award identified in this report, including all option years, is $6,114,088 including all applicable taxes and charges. The total potential cost to the City is $5,505,926 net of HST recoveries. Various percentages for Miscellaneous Items has been applied to the initial term and each option year as follows; Solid Waste 20 percent, Fire Services 2 percent and Fleet Services 5 percent.

On the agenda

As the city filed it

Solicitation Issued: February 22, 2021 Solicitation Closed: March 30, 2021 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Quotation (RFQ), Ariba Doc. Number Doc 2689959976 including bid price: Supplier Name Bid Price (including H.S.T.) Crystal Clean Mobile Wash* $1,609,097.40* SQM Janitorial Services Inc.* $2,428,616.34* Metro Jet Wash Corporation** $3,076,916.55 Green Maples Environmental Inc.

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$4,123,945.17 *Submission did not pass Mandatory Submission and Qualification Requirements. Suppliers declared non-compliant. ** Pursuant to the Request for Tender document the contract award value on page 1 includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2689959976 Description: Pressurized Hot Water Washing, Degreasing and Aluminum Brightening of mobile equipment, vehicles and facilities, for a period of three (3) years from the date of award with an option, in favour of the City, to extend the agreement on the same terms and conditions for an additional term of two (2) separate one (1) year periods.

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On the record

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