Award of Ariba Document Number 2898738944 to Key Music Therapy for the provision of Music Therapy Services for Seniors Services and Long-Term Care Division

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The decision

2021-09-29 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2898738944 Description: For the provision of Music Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Key Music Therapy Contract Award Value: $266,690 net of all applicable taxes and charges $301,359 including HST and all applicable charges $271,384 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $274,690 net of all applicable taxes and charges $310,400 including HST and all applicable charges $279,525 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $282,931 net of all applicable taxes and charges $319,712 including HST and all applicable charges $287,911 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $291,419 net of all applicable taxes and charges $329,304 including HST and all applicable charges $296,548 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $300,162 net of all applicable taxes and charges $339,183 including HST and all applicable charges $305,445 net of HST recoveries The total potential contract award including all option years is $1,599,958 including all applicable taxes and charges and $1,415,892 net of all applicable taxes and charges. The potential cost to the City is $1,440,812 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: July 21, 2021 Solicitation Closed: August 24, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation, Ariba Document Number 2898738944 including bid price Supplier Name Evaluated Bid Price (excluding H.S.T) Key Music Therapy $266,690 New Song Music Therapy Ltd. $1,724,814,000.00

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2898738944 Description: For the provision of Music Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

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Recommended Supplier: Key Music Therapy Contract Award Value: $266,690 net of all applicable taxes and charges $301,359 including HST and all applicable charges $271,384 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $274,690 net of all applicable taxes and charges $310,400 including HST and all applicable charges $279,525 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $282,931 net of all applicable taxes and charges $319,712 including HST and all applicable charges $287,911 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $291,419 net of all applicable taxes and charges $329,304 including HST and all applicable charges $296,548 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $300,162 net of all applicable taxes and charges $339,183 including HST and all applicable charges $305,445 net of HST recoveries The total potential contract award including all option years is $1,599,958 including all applicable taxes and charges and $1,415,892 net of all applicable taxes and charges. The potential cost to the City is $1,440,812 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

On the record

The item as the City filed it

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