Bid Award Panel
The full agenda, as filed
All 14 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA155.1adopted
Solicitation Issued: July 21, 2021 Solicitation Closed: August 24, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation, Ariba Document Number 2898738944 including bid price Supplier Name Evaluated Bid Price (excluding H.S.T) Key Music Therapy $266,690 New Song Music Therapy Ltd. $1,724,814,000.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2898738944 Description: For the provision of Music Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Key Music Therapy Contract Award Value: $266,690 net of all applicable taxes and charges $301,359 including HST and all applicable charges $271,384 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $274,690 net of all applicable taxes and charges $310,400 including HST and all applicable charges $279,525 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $282,931 net of all applicable taxes and charges $319,712 including HST and all applicable charges $287,911 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $291,419 net of all applicable taxes and charges $329,304 including HST and all applicable charges $296,548 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $300,162 net of all applicable taxes and charges $339,183 including HST and all applicable charges $305,445 net of HST recoveries The total potential contract award including all option years is $1,599,958 including all applicable taxes and charges and $1,415,892 net of all applicable taxes and charges. The potential cost to the City is $1,440,812 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2898738944 Description: For the provision of Music Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Key Music Therapy Contract Award Value: $266,690 net of all applicable taxes and charges $301,359 including HST and all applicable charges $271,384 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $274,690 net of all applicable taxes and charges $310,400 including HST and all applicable charges $279,525 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $282,931 net of all applicable taxes and charges $319,712 including HST and all applicable charges $287,911 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $291,419 net of all applicable taxes and charges $329,304 including HST and all applicable charges $296,548 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $300,162 net of all applicable taxes and charges $339,183 including HST and all applicable charges $305,445 net of HST recoveries The total potential contract award including all option years is $1,599,958 including all applicable taxes and charges and $1,415,892 net of all applicable taxes and charges. The potential cost to the City is $1,440,812 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA155.2adopted
Solicitation Issued: May 17, 2021 Solicitation Closed: July 5, 2021 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Document Number 2972447321 including bid price Supplier Name Bid Price (excluding H.S.T.) Price Form- A Central District* Custom Power Generation $535,286 Ronnie's Generator Service Ltd $688,720 Total Power Limited $13,715,900 Price Form- B West District* Custom Power Generation $371,615 Ronnie's Generator Service Ltd $417,525 Total Power Limited $557,750 Price Form- C East District* Custom Power Generation $216,535 Total Power Limited $394,970 * The Request for Quotation is structured to allow for the contract to be awarded to three (3) separate districts. One contract per District.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 2972447321 Description: For the non-exclusive supply and delivery of all labour, parts, materials, services, supplies, tools, equipment and incidentals necessary to perform Scheduled Maintenance, Repair and Emergency Repair Services for Toronto Water Backup Diesel Generators, for a period of two (2) years, with an option to extend the agreement on the same terms and conditions for three (3) additional one (1) year terms. Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Custom Power Generators Ltd. - All three districts Contract Award Value: Price Form A- Central District $ 535,286 net of all applicable taxes and charges $ 604,873 including HST and all applicable charges $ 544,707 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $ 275,672 net of all applicable taxes and charges $ 311,510 including HST and all applicable charges $ 280,524 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 283,942 net of all applicable taxes and charges $ 320,855 including HST and all applicable charges $ 288,940 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 292,461 net of all applicable taxes and charges $ 330,481 including HST and all applicable charges $ 297,608 net of HST recoveries. The total potential award including all options years is $1,411,779 net of HST recoveries, $1,567,718 including all applicable taxes and charges and $1,387,361 net of all applicable taxes and charges. Price Form B- West District $371,615 net of all applicable taxes and charges $419,925 including HST and all applicable charges $378,155 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $191,382 net of all applicable taxes and charges $ 216,261 including HST and all applicable charges $ 194,750 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 197,123 net of all applicable taxes and charges $ 222,749 including HST and all applicable charges $ 200,593 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 203,037 net of all applicable taxes and charges $ 229,432 including HST and all applicable charges $ 206,610 net of HST recoveries. The total potential award including all options years is $980,108 net of HST recoveries, $1,088,367 including all applicable taxes and charges and $963,157 net of all applicable taxes and charges. Price Form C- East District $216,535 net of all applicable taxes and charges $244,685 including HST and all applicable charges $220,346 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $111,516 net of all applicable taxes and charges $126,013 including HST and all applicable charges $113,478 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $114,861 net of all applicable taxes and charges $129,793 including HST and all applicable charges $116,883 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $118,307 net of all applicable taxes and charges $133,687 including HST and all applicable charges $120,389 net of HST recoveries. The total potential award including all options years is $571,096 net of HST recoveries, $634,177 including all applicable taxes and charges and $561,218 net of all applicable taxes and charges. The total potential contract award identified in this report, including all options for all three contract is $3,290,262 including all applicable taxes and charges. The total potential cost to the City, including option years for all three contracts is $2,962,983 net of HST recoveries. The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 2972447321 Description: For the non-exclusive supply and delivery of all labour, parts, materials, services, supplies, tools, equipment and incidentals necessary to perform Scheduled Maintenance, Repair and Emergency Repair Services for Toronto Water Backup Diesel Generators, for a period of two (2) years, with an option to extend the agreement on the same terms and conditions for three (3) additional one (1) year terms. Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Custom Power Generators Ltd. - All three districts Contract Award Value: Price Form A- Central District $ 535,286 net of all applicable taxes and charges $ 604,873 including HST and all applicable charges $ 544,707 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $ 275,672 net of all applicable taxes and charges $ 311,510 including HST and all applicable charges $ 280,524 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 283,942 net of all applicable taxes and charges $ 320,855 including HST and all applicable charges $ 288,940 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 292,461 net of all applicable taxes and charges $ 330,481 including HST and all applicable charges $ 297,608 net of HST recoveries. The total potential award including all options years is $1,411,779 net of HST recoveries, $1,567,718 including all applicable taxes and charges and $1,387,361 net of all applicable taxes and charges. Price Form B- West District $371,615 net of all applicable taxes and charges $419,925 including HST and all applicable charges $378,155 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $191,382 net of all applicable taxes and charges $ 216,261 including HST and all applicable charges $ 194,750 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 197,123 net of all applicable taxes and charges $ 222,749 including HST and all applicable charges $ 200,593 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 203,037 net of all applicable taxes and charges $ 229,432 including HST and all applicable charges $ 206,610 net of HST recoveries. The total potential award including all options years is $980,108 net of HST recoveries, $1,088,367 including all applicable taxes and charges and $963,157 net of all applicable taxes and charges. Price Form C- East District $216,535 net of all applicable taxes and charges $244,685 including HST and all applicable charges $220,346 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $111,516 net of all applicable taxes and charges $126,013 including HST and all applicable charges $113,478 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $114,861 net of all applicable taxes and charges $129,793 including HST and all applicable charges $116,883 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $118,307 net of all applicable taxes and charges $133,687 including HST and all applicable charges $120,389 net of HST recoveries. The total potential award including all options years is $571,096 net of HST recoveries, $634,177 including all applicable taxes and charges and $561,218 net of all applicable taxes and charges. The total potential contract award identified in this report, including all options for all three contract is $3,290,262 including all applicable taxes and charges. The total potential cost to the City, including option years for all three contracts is $2,962,983 net of HST recoveries. The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
BA155.3adopted
Solicitation Issued: June 14, 2021 Solicitation Closed: July 16, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Zon Generation Ltd. $153,615* EG Energy Management Inc. $178,435 NorthGrid Solar Inc. $204,250 *Award value differs from the bid price due to difference in estimated quantity and actual quantity. Price per unit remains the same.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 2982852831. Description: For the non-exclusive supply and delivery of Solar Photovoltaic Repair and Maintenance Services for a period of two (2) years, with options to extend the agreement on the same terms and conditions for three (3) additional one (1) year terms. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Zon Generation Limited Contract Award Value: $249,700 net of all applicable taxes and charges $282,161 including HST and all applicable charges $254,095 net of HST recoveries Contract is expected to start on date of award and end on Dec 31, 2023. Option Year 1 (January 1, 2024 - December 31, 2024) $128,596 net of all applicable taxes and charges $145,313 including HST and all applicable charges $130,859 net of HST recoveries Option Year 2 (January 1, 2025 - December 31, 2025) $132,453 net of all applicable taxes and charges $149,672 including HST and all applicable charges $134,785 net of HST recoveries Option Year 3 (January 1, 2026 - December 31, 2026) $136,427 net of all applicable taxes and charges $154,162 including HST and all applicable charges $138,828 net of HST recoveries The total potential contract award identified in this report including option years is $731,309 including all applicable taxes and charges and $647,176 net of all applicable taxes and charges. The total potential cost to the City including option years is $658,566 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 2982852831. Description: For the non-exclusive supply and delivery of Solar Photovoltaic Repair and Maintenance Services for a period of two (2) years, with options to extend the agreement on the same terms and conditions for three (3) additional one (1) year terms. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Zon Generation Limited Contract Award Value: $249,700 net of all applicable taxes and charges $282,161 including HST and all applicable charges $254,095 net of HST recoveries Contract is expected to start on date of award and end on Dec 31, 2023. Option Year 1 (January 1, 2024 - December 31, 2024) $128,596 net of all applicable taxes and charges $145,313 including HST and all applicable charges $130,859 net of HST recoveries Option Year 2 (January 1, 2025 - December 31, 2025) $132,453 net of all applicable taxes and charges $149,672 including HST and all applicable charges $134,785 net of HST recoveries Option Year 3 (January 1, 2026 - December 31, 2026) $136,427 net of all applicable taxes and charges $154,162 including HST and all applicable charges $138,828 net of HST recoveries The total potential contract award identified in this report including option years is $731,309 including all applicable taxes and charges and $647,176 net of all applicable taxes and charges. The total potential cost to the City including option years is $658,566 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA155.4withdrawn
Solicitation Issued: May 26, 2021 Solicitation Closed: July 2, 2021 Number of Addenda Issued: None Number of Bids: Thirteen (13) Table 2: Summary of Bids Received for Request for Proposal Number Doc 2991705089 Supplier Name **A.S.P. Incorporated Cancom Security Code Red Operative Group Incorporated **G4S Security Services Garda Canada Security Corporation Iron Horse Security Logixx Security Incorporated Neptune Security Services Northwest Protection Services OBN Security & Investigative Consultants Incorporated Paladin Security Group Limited Star Security Incorporated The West Egg Group Company ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel withdrew the item from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number Doc 2991705089 Description: For the provision of security guard services for various respite, refugee and shelter locations across the City of Toronto for a period of one (1) year, with the City's option to extend the Contract for two (2) additional separate one (1) year periods. The Request for Quotation is structured to award three (3) separate contracts to the three (3) highest scoring proponents meeting requirements of the Request for Proposal. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Star Security Incorporated Garda Canada Security Corporation Logixx Security Incorporated Contract Award Value: Star Security Incorporated $5,786,333 net of all applicable taxes and charges $6,538,556 including HST and all applicable charges $5,888,172 net of HST recoveries The contract is expected to start on or before October 1, 2021 and end on or before September 30, 2022 Option Year 1 (October 1, 2022 to September 30, 2023) $5,959,923 net of all applicable taxes and charges $6,734,713 including HST and all applicable charges $6,064,817 net of HST recoveries Option Year 2 (October 1, 2023 to September 30, 2024) $6,138,721 net of all applicable taxes and charges $6,936,754 including HST and all applicable charges $6,246,762 net of HST recoveries The total potential contract award identified in this report including option years is $17,884,977 including all applicable taxes and charges and $20,210,024 net of all applicable taxes and charges. The total potential cost to the City including option years is $18,199,753 net of HST recoveries. Garda Canada Security Corporation $5,523,144 net of all applicable taxes and charges $6,241,152 including HST and all applicable charges $5,620,351 net of HST recoveries The contract is expected to start on or before October 1, 2021 and end on or before September 30, 2022 Option Year 1 (October 1, 2022 to September 30, 2023) $5,688,838 net of all applicable taxes and charges $6,428,387 including HST and all applicable charges $5,788,961 net of HST recoveries Option Year 2 (October 1, 2023 to September 30, 2024) $5,859,503 net of all applicable taxes and charges $6,621,239 including HST and all applicable charges $5,962,630 net of HST recoveries The total potential contract award identified in this report including option years is $17,071,485 including all applicable taxes and charges and $19,290,778 net of all applicable taxes and charges. The total potential cost to the City including option years is $17,371,943 net of HST recoveries. Logixx Security Incorporated $5,222,865 net of all applicable taxes and charges $5,901,838 including HST and all applicable charges $5,314,788 net of HST recoveries The contract is expected to start on or before October 1, 2021 and end on or before September 30, 2022 Option Year 1 (October 1, 2022 to September 30, 2023) $5,379,551 net of all applicable taxes and charges $6,078,893 including HST and all applicable charges $5,474,231 net of HST recoveries Option Year 2 (October 1, 2023 to September 30, 2024) $5,540,938 net of all applicable taxes and charges $6,261,260 including HST and all applicable charges $5,638,458 net of HST recoveries The total potential contract award identified in this report including option years is $16,143,356 including all applicable taxes and charges and $18,241,992 net of all applicable taxes and charges. The total potential cost to the City including option years is $16,427,479 net of HST recoveries. The total potential contract award identified in this report including option years for all three contracts is $57,742,796 including all applicable taxes and charges and $51,099,820 net of all applicable taxes and charges. The total potential cost to the City, for all three awards, including all option years is $51,999,177 net of all HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index for the labour cost.
BA155.5adopted
Solicitation Issued: June 4, 2021 Solicitation Closed: July 13, 2021 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Base Bid Price (excluding HST) Key Solutions* $445,401.54 KR Communications** 796,098.32 * Bid Price for Part A ** Bid Price for Part A, D, and F. Bid Price for Part A is $365,833.00.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3009902766 Description: For the non-exclusive supply of all services, labour, materials, parts, and equipment necessary for the maintenance of Wander Alert and Nurse Call Bell Systems for Seniors Services and Long-Term Care for a period of two (2) years, with no option terms. Recommended Supplier: KR Communications Ltd. Contract Award Value: $796,098 net of all applicable taxes and charges $899,591 including HST and all applicable charges $810,110 net of HST recoveries Contract is expected to start on Date of Award and end on August 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3009902766 Description: For the non-exclusive supply of all services, labour, materials, parts, and equipment necessary for the maintenance of Wander Alert and Nurse Call Bell Systems for Seniors Services and Long-Term Care for a period of two (2) years, with no option terms. Recommended Supplier: KR Communications Ltd. Contract Award Value: $796,098 net of all applicable taxes and charges $899,591 including HST and all applicable charges $810,110 net of HST recoveries Contract is expected to start on Date of Award and end on August 31, 2023.
BA155.6adopted
Solicitation Issued: June 18, 2021 Solicitation Closed: July 20, 2021 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of one (1) Bid Received for Request for Quotation Number Doc 3019109330 including total Bid Price Supplier Name Bid Price (including HST) Rowland Emergency Vehicle Products Inc. $2,282,270.80
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( September 22, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3019109330 Description: For the non-exclusive supply and delivery of the up-fitting (conversion), including parts and labour required, per the Price form, for various frontline Emergency Response Vehicle's. The vehicles are required for up-fit (conversion) into fully operating Emergency Response Vehicle's for Toronto Paramedic Services and Toronto Fire Services, for November 01, 2021, to October 31, 2022, with the option to renew the Contract for four (4) additional separate optional years at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier Rowland Emergency Vehicle Products Inc. Contract Award Value: $2,424,192 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $2,739,337 including HST and all applicable charges $2,466,858 net of HST recoveries Contract is expected to start on Initial Year term, November 01, 2021 and ends October 31, 2022. Option Year 1: (November 01, 2022 - October 31, 2023) $2,496,917 net of all applicable taxes and charges (Including 20 percent for misc. items) $2,821,516 including HST and all applicable charges $2,540,863 net of HST recoveries Option Year 2: (November 01, 2023 - October 31, 2024) $2,571,825 net of all applicable taxes and charges (Including 20 percent for misc. items) $2,906,162 including HST and all applicable charges $2,617,089 net of HST recoveries Option Year 3: (November 01, 2024 - October 31, 2025) $2,648,980 net of all applicable taxes and charges (Including 20 percent for misc. items) $2,993,347 including HST and all applicable charges $2,695,602 net of HST recoveries Option Year 4: (November 01, 2025 - October 31, 2026) $2,728,449 net of all applicable taxes and charges (Including 20 percent for misc. items) $3,083,147 including HST and all applicable charges $2,776,470 net of HST recoveries The total potential contract award, including all option years is $14,543,512 including all applicable taxes and charges, and $12,870,364, net of all applicable taxes and charges. The total potential cost to the City, including all option years is $13,096,881 net of HST recoveries. The above cost calculations for the Option Years reflect, where required, an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3019109330 Description: For the non-exclusive supply and delivery of the up-fitting (conversion), including parts and labour required, per the Price form, for various frontline Emergency Response Vehicle's. The vehicles are required for up-fit (conversion) into fully operating Emergency Response Vehicle's for Toronto Paramedic Services and Toronto Fire Services, for November 01, 2021, to October 31, 2022, with the option to renew the Contract for four (4) additional separate optional years at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier Rowland Emergency Vehicle Products Inc. Contract Award Value: $2,424,192 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $2,739,337 including HST and all applicable charges $2,466,858 net of HST recoveries Contract is expected to start on Initial Year term, November 01, 2021 and ends October 31, 2022. Option Year 1: (November 01, 2022 - October 31, 2023) $2,496,917 net of all applicable taxes and charges (Including 20 percent for misc. items) $2,821,516 including HST and all applicable charges $2,540,863 net of HST recoveries Option Year 2: (November 01, 2023 - October 31, 2024) $2,571,825 net of all applicable taxes and charges (Including 20 percent for misc. items) $2,906,162 including HST and all applicable charges $2,617,089 net of HST recoveries Option Year 3: (November 01, 2024 - October 31, 2025) $2,648,980 net of all applicable taxes and charges (Including 20 percent for misc. items) $2,993,347 including HST and all applicable charges $2,695,602 net of HST recoveries Option Year 4: (November 01, 2025 - October 31, 2026) $2,728,449 net of all applicable taxes and charges (Including 20 percent for misc. items) $3,083,147 including HST and all applicable charges $2,776,470 net of HST recoveries The total potential contract award, including all option years is $14,543,512 including all applicable taxes and charges, and $12,870,364, net of all applicable taxes and charges. The total potential cost to the City, including all option years is $13,096,881 net of HST recoveries. The above cost calculations for the Option Years reflect, where required, an estimated annual 3 percent increase as per the Consumer Price Index.
BA155.7adopted
Solicitation Issued: June 14, 2021 Solicitation Closed: July 9, 2021 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Document Number 3019937721 including bid price Supplier Name Bid Price (excluding H.S.T.)* Capital Sewer Services Inc. $2,531,225 Clearwater Structures Inc. $2,586,220 Wessuc Inc. $2,618,395 Pipetek Infrastructure Services Inc. $2,620,200 Aqua Tech Solutions Inc. $2,673,340 Badger Daylighting LP $5,796,850 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number DOC 3019937721, Contract Number 21TW-DC-313OCS. Description: For the non-exclusive provision of Cleaning and Closed Circuit Video (CCTV) Inspection Services for Sewer Sections with Abandoned CCTV Surveys at Various Locations City-wide for a period of one (1) year, with the option to renew the contract for one (1) additional one (1) year period. Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $ 2,631,225 net of all applicable taxes and charges $ 2,973,284 including all applicable taxes and charges $ 2,677,535 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2022. Option Period 1 - August 1, 2022 to July 31, 2023 $2,710,162 net of all applicable taxes and charges $3,062,483 including all applicable taxes and charges $2,757,861 net of HST recoveries The total potential contract award including the optional period is $5,341,387 net of all taxes and charges and $6,035,767 including all applicable taxes and charges. The total potential cost to the City including the optional period is $5,435,396 net of HST Recoveries. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number DOC 3019937721, Contract Number 21TW-DC-313OCS. Description: For the non-exclusive provision of Cleaning and Closed Circuit Video (CCTV) Inspection Services for Sewer Sections with Abandoned CCTV Surveys at Various Locations City-wide for a period of one (1) year, with the option to renew the contract for one (1) additional one (1) year period. Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $ 2,631,225 net of all applicable taxes and charges $ 2,973,284 including all applicable taxes and charges $ 2,677,535 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2022. Option Period 1 - August 1, 2022 to July 31, 2023 $2,710,162 net of all applicable taxes and charges $3,062,483 including all applicable taxes and charges $2,757,861 net of HST recoveries The total potential contract award including the optional period is $5,341,387 net of all taxes and charges and $6,035,767 including all applicable taxes and charges. The total potential cost to the City including the optional period is $5,435,396 net of HST Recoveries. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.
BA155.8adopted
Solicitation Issued: June 29, 2021 Solicitation Closed: July 20, 2021 Number of Addenda Issued: Two (2) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Request for Tender, Ariba Doc Number 3031373392 including bid price Supplier Name Bid Price (including H.S.T.) Gio Crete Construction Ltd $11,413,294.37* D. Crupi and Sons Limited $12,941,540.81** Sanscon Construction Ltd $13,062,062.11 Midome Construction Services Ltd $13,192,072.00 Brennan Paving & Construction Ltd. $13,471,923.49 Coco Paving Inc. $17,758,400.08 Dufferin Construction Company, A division of CRH C $18,034,403.51 Blackstone Paving & Construction Limited $18,443,053.63 *Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3031373392, Contract Number 21ECS-TI-04MR Description: Midland Avenue - Road Reconstruction, Road Resurfacing, Watermain Replacement and Water Services from Sheppard Avenue East to Finch Hydro Corridor Recommended Supplier: Gio Crete Construction Limited Contract Award Value: $11,110,287 net of all applicable taxes and charges $12,554,624 including HST and all applicable charges $11,305,828 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3031373392, Contract Number 21ECS-TI-04MR Description: Midland Avenue - Road Reconstruction, Road Resurfacing, Watermain Replacement and Water Services from Sheppard Avenue East to Finch Hydro Corridor Recommended Supplier: Gio Crete Construction Limited Contract Award Value: $11,110,287 net of all applicable taxes and charges $12,554,624 including HST and all applicable charges $11,305,828 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA155.9adopted
Solicitation Issued: 07/20/2021 Solicitation Closed: 08/20/2021 Number of Addenda Issued: 1 Number of Bids: 2 Table 2: Summary of two (2) Bids Received for Request for Quotation DOC 3039555785 including total bid price Bidder Name Bid Price (including H.S.T.) Mister Chemical Ltd. $378,823.63 Glen Chemicals $542,531.20
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3039555785 Description: For the non-exclusive supply and delivery of Rock Salt, Sand and De-Icer Products to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2022, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder or Proponent: Mister Chemical Ltd. Contract Award Value: $419,053 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $473,530 including HST and all applicable charges $426,428 net of HST recoveries Contract is expected to start on November 1, 2021 and end on October 31, 2022 Option Year 1 (November 1, 2022 to October 31, 2023) $431,624 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $487,735 including all applicable taxes and charges $439,221 net of HST recoveries Option Year 2 (November 1, 2023 to October 31, 2024) $444,573 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $502,367 including all applicable taxes and charges $452,397 net of HST recoveries Option Year 3 (November 1, 2024 to October 31, 2025) $$457,910 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $517,439 including all applicable taxes and charges $465,969 net of HST recoveries Option Year 4 (November 1, 2025 to October 31, 2026) $471,647 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $532,962 including all applicable taxes and charges $479,948 net of HST recoveries The total potential contract award including all option years is $2,263,964 net of HST recoveries, $2,514,033 including all applicable taxes and charges and $2,224,808 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 3039555785 Description: For the non-exclusive supply and delivery of Rock Salt, Sand and De-Icer Products to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2022, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder or Proponent: Mister Chemical Ltd. Contract Award Value: $419,053 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $473,530 including HST and all applicable charges $426,428 net of HST recoveries Contract is expected to start on November 1, 2021 and end on October 31, 2022 Option Year 1 (November 1, 2022 to October 31, 2023) $431,624 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $487,735 including all applicable taxes and charges $439,221 net of HST recoveries Option Year 2 (November 1, 2023 to October 31, 2024) $444,573 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $502,367 including all applicable taxes and charges $452,397 net of HST recoveries Option Year 3 (November 1, 2024 to October 31, 2025) $$457,910 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $517,439 including all applicable taxes and charges $465,969 net of HST recoveries Option Year 4 (November 1, 2025 to October 31, 2026) $471,647 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $532,962 including all applicable taxes and charges $479,948 net of HST recoveries The total potential contract award including all option years is $2,263,964 net of HST recoveries, $2,514,033 including all applicable taxes and charges and $2,224,808 net of all applicable taxes and charges.
BA155.10adopted
Solicitation Issued: August 11, 2021 Solicitation Closed: Sept. 02, 2021 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Tender, Ariba Document Number 3089746394 including Bid Price Supplier Name Bid Price (Excluding H.S.T.) Belor Construction Limited $6,618,689* Dufferin Construction Company Limited $7,521,861 2220742 Ontario Limited $7,893,197 Bridgecon Construction Limited $17,288,564 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3089746394, Contract Number 21ECS-TI-15BE Description: Overlea Boulevard Bridge Interim Repair (ID 315) Recommended Supplier: Belor Construction Limited Contract Award Value: $7,611,492 net of all applicable taxes and charges $8,600,986 including HST and all applicable charges $7,745,454 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3089746394, Contract Number 21ECS-TI-15BE Description: Overlea Boulevard Bridge Interim Repair (ID 315) Recommended Supplier: Belor Construction Limited Contract Award Value: $7,611,492 net of all applicable taxes and charges $8,600,986 including HST and all applicable charges $7,745,454 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA155.11adopted
Solicitation Issued: May 5, 2021 Solicitation Closed: May 28, 2021 Number of Addenda Issued: 2 Number of Bids: 2 Table 2: Summary of Bids Received for Request for Quotation, Ariba Document Number 2857897350 including bid price Supplier Name Evaluated Bid Price (including H.S.T.) R.H. Reynolds (Cambirdge) Ltd. $233,063 Classic Displays $424,869
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2857897350 Description: For the non-exclusive supply, delivery and warranty of unassembled walk-in style heavy duty metal picnic table frames with all associated assembly hardware and Park Benches for various locations within the City of Toronto's Parks, Forestry and Recreation Division, for the period starting from date of award to August 31, 2022, with the option to renew the contracts for three (3) additional separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers meeting specification, and providing the lowest total bid price per Lot A and Lot B of Part 5 - Price Form. Should the option(s) be exercised, then the General Manager, Parks, Forestry and Recreation Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: W.H. Reynolds (Cambridge) Ltd. (Lot A - Unassembled Picnic Table Frames and Hardware) Contract Award Value: $206,250 net of all applicable taxes and charges $233,063 including HST and all applicable charges $209,880 net of HST recoveries Contract is expected to start from the date of award, and end on August 31, 2022. Option Period 1: September 1, 2022, to August 31, 2023 $212,438 net of all applicable taxes and charges $240,054 including all applicable taxes and charges $216,176 net of HST recoveries Option Period 2: Septmeber 1, 2023, to August 31, 2024 $218,811 net of all applicable taxes and charges $247,256 including all applicable taxes and charges $222,662 net of HST recoveries Option Period 3: Septmber 1, 2024 to August 31, 2025 $225,375 net of all applicable taxes and charges $254,674 including all applicable taxes and charges $229,342 net of HST recoveries Total Potential Award, including Optional Periods (W.H. Reynolds (Cambridge) Ltd.) $862,873 net of all applicable taxes and charges $975,047 including HST and all applicable charges $878,060 net of HST recoveries Recommended Supplier: Classic Displays (Lot B - Park Benches) Contract Award Value: $375,990 net of all applicable taxes and charges $424,869 including HST and all applicable charges $382,607 net of HST recoveries Contract is expected to start from the date of award, and end on August 31, 2022. Option Period 1: September 1, 2022, to August 31, 2023 $387,270 net of all applicable taxes and charges $437,615 including all applicable taxes and charges $394,086 net of HST recoveries Option Period 2: Septmeber 1, 2023, to August 31, 2024 $398,888 net of all applicable taxes and charges $450,743 including all applicable taxes and charges $405,908 net of HST recoveries Option Period 3: Septmber 1, 2024 to August 31, 2025 $410,854 net of all applicable taxes and charges $464,265 including all applicable taxes and charges $418,085 net of HST recoveries Total Potential Award including Optional Periods (Classic Displays): $1,573,002 net of all applicable taxes and charges $1,777,492 including HST and all applicable charges $1,600,687 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $2,435,875 net of all taxes and $2,753,359 including all applicable taxes and charges. The total Potential cost to the City for both contract awards, including all option years, is $2,478,746 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2857897350 Description: For the non-exclusive supply, delivery and warranty of unassembled walk-in style heavy duty metal picnic table frames with all associated assembly hardware and Park Benches for various locations within the City of Toronto's Parks, Forestry and Recreation Division, for the period starting from date of award to August 31, 2022, with the option to renew the contracts for three (3) additional separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers meeting specification, and providing the lowest total bid price per Lot A and Lot B of Part 5 - Price Form. Should the option(s) be exercised, then the General Manager, Parks, Forestry and Recreation Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: W.H. Reynolds (Cambridge) Ltd. (Lot A - Unassembled Picnic Table Frames and Hardware) Contract Award Value: $206,250 net of all applicable taxes and charges $233,063 including HST and all applicable charges $209,880 net of HST recoveries Contract is expected to start from the date of award, and end on August 31, 2022. Option Period 1: September 1, 2022, to August 31, 2023 $212,438 net of all applicable taxes and charges $240,054 including all applicable taxes and charges $216,176 net of HST recoveries Option Period 2: Septmeber 1, 2023, to August 31, 2024 $218,811 net of all applicable taxes and charges $247,256 including all applicable taxes and charges $222,662 net of HST recoveries Option Period 3: Septmber 1, 2024 to August 31, 2025 $225,375 net of all applicable taxes and charges $254,674 including all applicable taxes and charges $229,342 net of HST recoveries Total Potential Award, including Optional Periods (W.H. Reynolds (Cambridge) Ltd.) $862,873 net of all applicable taxes and charges $975,047 including HST and all applicable charges $878,060 net of HST recoveries Recommended Supplier: Classic Displays (Lot B - Park Benches) Contract Award Value: $375,990 net of all applicable taxes and charges $424,869 including HST and all applicable charges $382,607 net of HST recoveries Contract is expected to start from the date of award, and end on August 31, 2022. Option Period 1: September 1, 2022, to August 31, 2023 $387,270 net of all applicable taxes and charges $437,615 including all applicable taxes and charges $394,086 net of HST recoveries Option Period 2: Septmeber 1, 2023, to August 31, 2024 $398,888 net of all applicable taxes and charges $450,743 including all applicable taxes and charges $405,908 net of HST recoveries Option Period 3: Septmber 1, 2024 to August 31, 2025 $410,854 net of all applicable taxes and charges $464,265 including all applicable taxes and charges $418,085 net of HST recoveries Total Potential Award including Optional Periods (Classic Displays): $1,573,002 net of all applicable taxes and charges $1,777,492 including HST and all applicable charges $1,600,687 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $2,435,875 net of all taxes and $2,753,359 including all applicable taxes and charges. The total Potential cost to the City for both contract awards, including all option years, is $2,478,746 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA155.12adopted
Solicitation Issued: April 7, 2021 Solicitation Closed: May 7, 2021 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Proposals Received for Request for Proposal, Ariba Document Number 2888281899 Supplier Name ClearRisk Inc. DXC Technology** Ebix Inc.*** Riskonnect, Inc.** ** Supplier was found non-compliant with mandatory requirements. ***Supplier did not meet the required minimum technical requirement.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 2888281899 Description: For the provisioning of a Risk Management Information System for a three (3) year period with the option to renew for up to two (2) additional years Recommended Supplier: ClearRisk Inc. Contract Award Value: From date of award to September 30, 2024 $419,731 net of all applicable taxes and charges (including an additional 20 percent for miscellaneous) $474,296 including HST and all applicable charges $427,118 net of HST recoveries Option Year 1 - October 1, 2024 to September 30, 2025 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries Option Year 2 - October 1, 2025 to September 30, 2026 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries The total potential contract award identified in this report is $722,476 including all applicable taxes and charges and $639,359 net of all applicable taxes and charges. The total potential cost to the City including all option years is $650,612 net of HST recoveries. The contract is expected to start on date of award and end on September 30, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 2888281899 Description: For the provisioning of a Risk Management Information System for a three (3) year period with the option to renew for up to two (2) additional years Recommended Supplier: ClearRisk Inc. Contract Award Value: From date of award to September 30, 2024 $419,731 net of all applicable taxes and charges (including an additional 20 percent for miscellaneous) $474,296 including HST and all applicable charges $427,118 net of HST recoveries Option Year 1 - October 1, 2024 to September 30, 2025 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries Option Year 2 - October 1, 2025 to September 30, 2026 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries The total potential contract award identified in this report is $722,476 including all applicable taxes and charges and $639,359 net of all applicable taxes and charges. The total potential cost to the City including all option years is $650,612 net of HST recoveries. The contract is expected to start on date of award and end on September 30, 2024.
BA155.13adopted
Solicitation Issued: July 21, 2021 Solicitation Closed: August 24, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation, Ariba Document Number 2896939534 including bid price Supplier Name Evaluated Bid Price (excluding H.S.T.) InnerArt Inc. $117,520
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2896939534 Description: For the provision of Art Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: InnerArt Inc. Contract Award Value: $117,520 net of all applicable taxes and charges $132,798 including HST and all applicable charges $119,588 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $121,046 net of all applicable taxes and charges $136,782 including HST and all applicable charges $123,176 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $124,677 net of all applicable taxes and charges $140,885 including HST and all applicable charges $126,871 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $128,417 net of all applicable taxes and charges $145,112 including HST and all applicable charges $130,677 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $132,270 net of all applicable taxes and charges $149,465 including HST and all applicable charges $134,598 net of HST recoveries The total potential contract award including all option years is $705,040 including all applicable taxes and charges and $623,930 net of all applicable taxes and charges. The potential cost to the City is $634,911 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2896939534 Description: For the provision of Art Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: InnerArt Inc. Contract Award Value: $117,520 net of all applicable taxes and charges $132,798 including HST and all applicable charges $119,588 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $121,046 net of all applicable taxes and charges $136,782 including HST and all applicable charges $123,176 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $124,677 net of all applicable taxes and charges $140,885 including HST and all applicable charges $126,871 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $128,417 net of all applicable taxes and charges $145,112 including HST and all applicable charges $130,677 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $132,270 net of all applicable taxes and charges $149,465 including HST and all applicable charges $134,598 net of HST recoveries The total potential contract award including all option years is $705,040 including all applicable taxes and charges and $623,930 net of all applicable taxes and charges. The potential cost to the City is $634,911 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA155.14adopted
Solicitation Issued: November 18, 2020 Solicitation Closed: December 23, 2020 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Proposals Received for Ariba Document Number 2972673104 Proponent Name^ 1. Ernst + Young LLP* 2. RSM Canada Consulting LLP 3. Deloitte LLP 4. BDO Canada LLP 5. Decision by Design*** 6. KPMG LLP** 7. Engineersoft Inc.*** ^ Pursuant to the RFP document the contract award value includes contingency. Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. * Proponent recommended for Award. **Proponent was declared non-compliant. ***Proponent did not meet the minimum technical threshold. Initial Evaluations Range of Total Scores: 67.75 - 94.17 Final Evaluations/BAFO Range of Total Scores: 51.63 - 92.30
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Doc Number 2679841412. Description: Business transformation and change management work associated with the transition of Toronto's Blue Bin Program to Extended Producer Responsibility for the City of Toronto. Recommended Bidder: Ernst & Young LLP Contract Award Value: $2,084,517 net of all applicable taxes and charges $2,355,504 including HST and all applicable charges $2,121,205 net of HST recoveries Contract is expected to start on date of award and end four (4) years after, in 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Doc Number 2679841412. Description: Business transformation and change management work associated with the transition of Toronto's Blue Bin Program to Extended Producer Responsibility for the City of Toronto. Recommended Bidder: Ernst & Young LLP Contract Award Value: $2,084,517 net of all applicable taxes and charges $2,355,504 including HST and all applicable charges $2,121,205 net of HST recoveries Contract is expected to start on date of award and end four (4) years after, in 2025.