Award of Ariba Document Number 2888281899 to ClearRisk Inc., for the Provisioning of a Risk Management Information System for Insurance and Risk Management

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The decision

2021-09-29 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 2888281899 Description: For the provisioning of a Risk Management Information System for a three (3) year period with the option to renew for up to two (2) additional years Recommended Supplier: ClearRisk Inc.

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Contract Award Value: From date of award to September 30, 2024 $419,731 net of all applicable taxes and charges (including an additional 20 percent for miscellaneous) $474,296 including HST and all applicable charges $427,118 net of HST recoveries Option Year 1 - October 1, 2024 to September 30, 2025 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries Option Year 2 - October 1, 2025 to September 30, 2026 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries The total potential contract award identified in this report is $722,476 including all applicable taxes and charges and $639,359 net of all applicable taxes and charges. The total potential cost to the City including all option years is $650,612 net of HST recoveries. The contract is expected to start on date of award and end on September 30, 2024.

On the agenda

As the city filed it

Solicitation Issued: April 7, 2021 Solicitation Closed: May 7, 2021 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Proposals Received for Request for Proposal, Ariba Document Number 2888281899 Supplier Name ClearRisk Inc. DXC Technology** Ebix Inc.*** Riskonnect, Inc.** ** Supplier was found non-compliant with mandatory requirements. ***Supplier did not meet the required minimum technical requirement.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 2888281899 Description: For the provisioning of a Risk Management Information System for a three (3) year period with the option to renew for up to two (2) additional years Recommended Supplier: ClearRisk Inc. Contract Award Value: From date

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of award to September 30, 2024 $419,731 net of all applicable taxes and charges (including an additional 20 percent for miscellaneous) $474,296 including HST and all applicable charges $427,118 net of HST recoveries Option Year 1 - October 1, 2024 to September 30, 2025 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries Option Year 2 - October 1, 2025 to September 30, 2026 $109,814 net of all applicable taxes and charges $124,090 including HST and all applicable charges $111,747 net of HST recoveries The total potential contract award identified in this report is $722,476 including all applicable taxes and charges and $639,359 net of all applicable taxes and charges. The total potential cost to the City including all option years is $650,612 net of HST recoveries. The contract is expected to start on date of award and end on September 30, 2024.

On the record

The item as the City filed it

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