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←Bid Award Panel · 2021-09-29 · 2021.BA155.2

The filed record

Award of Ariba Document Number 2972447321 to Custom Power Generators Ltd., to Perform Scheduled Maintenance, Repair and Emergency Repair Services of Backup Diesel Generators for Toronto Water

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The decision

2021-09-29 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 2972447321 Description: For the non-exclusive supply and delivery of all labour, parts, materials, services, supplies, tools, equipment and incidentals necessary to perform Scheduled Maintenance, Repair and Emergency Repair Services for Toronto Water Backup Diesel Generators, for a period of two (2) years, with an option to extend the agreement on the same terms and conditions for three (3) additional one (1) year terms.

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Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Custom Power Generators Ltd. - All three districts Contract Award Value: Price Form A- Central District $ 535,286 net of all applicable taxes and charges $ 604,873 including HST and all applicable charges $ 544,707 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $ 275,672 net of all applicable taxes and charges $ 311,510 including HST and all applicable charges $ 280,524 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 283,942 net of all applicable taxes and charges $ 320,855 including HST and all applicable charges $ 288,940 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 292,461 net of all applicable taxes and charges $ 330,481 including HST and all applicable charges $ 297,608 net of HST recoveries. The total potential award including all options years is $1,411,779 net of HST recoveries, $1,567,718 including all applicable taxes and charges and $1,387,361 net of all applicable taxes and charges. Price Form B- West District $371,615 net of all applicable taxes and charges $419,925 including HST and all applicable charges $378,155 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $191,382 net of all applicable taxes and charges $ 216,261 including HST and all applicable charges $ 194,750 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 197,123 net of all applicable taxes and charges $ 222,749 including HST and all applicable charges $ 200,593 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 203,037 net of all applicable taxes and charges $ 229,432 including HST and all applicable charges $ 206,610 net of HST recoveries. The total potential award including all options years is $980,108 net of HST recoveries, $1,088,367 including all applicable taxes and charges and $963,157 net of all applicable taxes and charges. Price Form C- East District $216,535 net of all applicable taxes and charges $244,685 including HST and all applicable charges $220,346 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $111,516 net of all applicable taxes and charges $126,013 including HST and all applicable charges $113,478 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $114,861 net of all applicable taxes and charges $129,793 including HST and all applicable charges $116,883 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $118,307 net of all applicable taxes and charges $133,687 including HST and all applicable charges $120,389 net of HST recoveries. The total potential award including all options years is $571,096 net of HST recoveries, $634,177 including all applicable taxes and charges and $561,218 net of all applicable taxes and charges. The total potential contract award identified in this report, including all options for all three contract is $3,290,262 including all applicable taxes and charges. The total potential cost to the City, including option years for all three contracts is $2,962,983 net of HST recoveries. The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: May 17, 2021 Solicitation Closed: July 5, 2021 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Document Number 2972447321 including bid price Supplier Name Bid Price (excluding H.S.T.) Price Form- A Central District* Custom Power Generation $535,286 Ronnie's Generator Service Ltd $688,720 Total Power Limited $13,715,900 Price Form- B West District* Custom Power Generation $371,615 Ronnie's Generator Service Ltd $417,525 Total Power Limited $557,750 Price Form- C East District* Custom Power Generation $216,535 Total Power Limited $394,970 * The Request for Quotation is structured to allow for the contract to be awarded to three (3) separate districts.

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One contract per District.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 2972447321 Description: For the non-exclusive supply and delivery of all labour, parts, materials, services, supplies, tools, equipment and incidentals necessary to perform Scheduled Maintenance, Repair and Emergency Repair Services for Toronto Water Backup Diesel Generators, for a period of two (2) years, with an option to extend the agreement on the same terms and conditions for three (3) additional one (1) year terms.

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Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Custom Power Generators Ltd. - All three districts Contract Award Value: Price Form A- Central District $ 535,286 net of all applicable taxes and charges $ 604,873 including HST and all applicable charges $ 544,707 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $ 275,672 net of all applicable taxes and charges $ 311,510 including HST and all applicable charges $ 280,524 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 283,942 net of all applicable taxes and charges $ 320,855 including HST and all applicable charges $ 288,940 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 292,461 net of all applicable taxes and charges $ 330,481 including HST and all applicable charges $ 297,608 net of HST recoveries. The total potential award including all options years is $1,411,779 net of HST recoveries, $1,567,718 including all applicable taxes and charges and $1,387,361 net of all applicable taxes and charges. Price Form B- West District $371,615 net of all applicable taxes and charges $419,925 including HST and all applicable charges $378,155 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $191,382 net of all applicable taxes and charges $ 216,261 including HST and all applicable charges $ 194,750 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $ 197,123 net of all applicable taxes and charges $ 222,749 including HST and all applicable charges $ 200,593 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $ 203,037 net of all applicable taxes and charges $ 229,432 including HST and all applicable charges $ 206,610 net of HST recoveries. The total potential award including all options years is $980,108 net of HST recoveries, $1,088,367 including all applicable taxes and charges and $963,157 net of all applicable taxes and charges. Price Form C- East District $216,535 net of all applicable taxes and charges $244,685 including HST and all applicable charges $220,346 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2023. Option Year 1 - From Oct 1, 2023 to Sept 30, 2024 $111,516 net of all applicable taxes and charges $126,013 including HST and all applicable charges $113,478 net of HST recoveries. Option Year 2- Oct 1, 2024 to Sept 30, 2025 $114,861 net of all applicable taxes and charges $129,793 including HST and all applicable charges $116,883 net of HST recoveries. Option Year 3- Oct 1, 2025 to Sept 30, 2026 $118,307 net of all applicable taxes and charges $133,687 including HST and all applicable charges $120,389 net of HST recoveries. The total potential award including all options years is $571,096 net of HST recoveries, $634,177 including all applicable taxes and charges and $561,218 net of all applicable taxes and charges. The total potential contract award identified in this report, including all options for all three contract is $3,290,262 including all applicable taxes and charges. The total potential cost to the City, including option years for all three contracts is $2,962,983 net of HST recoveries. The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

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