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←Bid Award Panel · 2021-10-13 · 2021.BA157.1

The filed record

Award of Ariba Document Number 2910028081 to Bond Paving and Construction Inc. for Asphalt Paving services for Toronto Water

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The decision

2021-10-13 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Document Number 2910028081 Description: For the non-exclusive supply, delivery, installation, warranty of all labour, equipment and materials necessary for Asphalt Paving services at various locations for the City of Toronto's, Toronto Water Division from date of award to September 30, 2022, with the option to renew for four (4) additional separate one (1) year period.

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Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Bond Paving and Construction Inc. Contract Award Value: $392,040 net of all applicable taxes and charges $443,005 including HST and all applicable charges $398,940 net of HST recoveries Contract is expected to start from date of award and end on September 30, 2022. Option Year 1 - October 1, 2022 to September 30, 2023 $ 403,801 net of all applicable taxes and charges $ 456,295 including HST and all applicable charges $ 410,908 net of HST recoveries Option Year 2 - October 1, 2023 to September 30, 2024 $ 415,915 net of all applicable taxes and charges $ 469,984 including HST and all applicable charges $ 423,235 net of HST recoveries Option Year 3 - October 1, 2024 to September 30, 2025 $ 428,393 net of all applicable taxes and charges $ 484,084 including HST and all applicable charges $ 435,932 net of HST recoveries Option Year 4 - October 1, 2025 to September 30, 2026 $ 441,244 net of all applicable taxes and charges $ 498,606 including HST and all applicable charges $ 449,010 net of HST recoveries The total potential contract award including the optional period is $2,081,394 net of all taxes and charges and $2,351,975 including all applicable taxes and charges. The total potential cost to the City including the optional period is $2,118,026 net of HST Recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: April 1, 2021 Solicitation Closed: May 5, 2021 Number of Addenda Issued: One (1) Number of Bids: Seven (7) Supplier Name Bid Price (excluding H.S.T.)* Bond Paving & Construction Inc $326,700 Bevcon Construction & Paving Ltd. $377,450 Aqua Tech Solutions Inc. $547,460 PAVE-TAR CONSTRUCTION LTD. $612,500 Maple Crete Inc. $667,400 PTR Paving $780,023 **GoldenKnight Non-Compliant ** Supplier was found non-compliant with mandatory requirements.

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* Pursuant to the Request for Tender document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Document Number 2910028081 Description: For the non-exclusive supply, delivery, installation, warranty of all labour, equipment and materials necessary for Asphalt Paving services at various locations for the City of Toronto's, Toronto Water Division from date of award to September 30, 2022, with the option to renew for four (4) additional separate one (1) year period.

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Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Bond Paving and Construction Inc. Contract Award Value: $392,040 net of all applicable taxes and charges $443,005 including HST and all applicable charges $398,940 net of HST recoveries Contract is expected to start from date of award and end on September 30, 2022. Option Year 1 - October 1, 2022 to September 30, 2023 $ 403,801 net of all applicable taxes and charges $ 456,295 including HST and all applicable charges $ 410,908 net of HST recoveries Option Year 2 - October 1, 2023 to September 30, 2024 $ 415,915 net of all applicable taxes and charges $ 469,984 including HST and all applicable charges $ 423,235 net of HST recoveries Option Year 3 - October 1, 2024 to September 30, 2025 $ 428,393 net of all applicable taxes and charges $ 484,084 including HST and all applicable charges $ 435,932 net of HST recoveries Option Year 4 - October 1, 2025 to September 30, 2026 $ 441,244 net of all applicable taxes and charges $ 498,606 including HST and all applicable charges $ 449,010 net of HST recoveries The total potential contract award including the optional period is $2,081,394 net of all taxes and charges and $2,351,975 including all applicable taxes and charges. The total potential cost to the City including the optional period is $2,118,026 net of HST Recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

    On the record

    The item as the City filed it

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