Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA157.1adopted
Solicitation Issued: April 1, 2021 Solicitation Closed: May 5, 2021 Number of Addenda Issued: One (1) Number of Bids: Seven (7) Supplier Name Bid Price (excluding H.S.T.)* Bond Paving & Construction Inc $326,700 Bevcon Construction & Paving Ltd. $377,450 Aqua Tech Solutions Inc. $547,460 PAVE-TAR CONSTRUCTION LTD. $612,500 Maple Crete Inc. $667,400 PTR Paving $780,023 **GoldenKnight Non-Compliant ** Supplier was found non-compliant with mandatory requirements. * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Document Number 2910028081 Description: For the non-exclusive supply, delivery, installation, warranty of all labour, equipment and materials necessary for Asphalt Paving services at various locations for the City of Toronto's, Toronto Water Division from date of award to September 30, 2022, with the option to renew for four (4) additional separate one (1) year period. Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Bond Paving and Construction Inc. Contract Award Value: $392,040 net of all applicable taxes and charges $443,005 including HST and all applicable charges $398,940 net of HST recoveries Contract is expected to start from date of award and end on September 30, 2022. Option Year 1 - October 1, 2022 to September 30, 2023 $ 403,801 net of all applicable taxes and charges $ 456,295 including HST and all applicable charges $ 410,908 net of HST recoveries Option Year 2 - October 1, 2023 to September 30, 2024 $ 415,915 net of all applicable taxes and charges $ 469,984 including HST and all applicable charges $ 423,235 net of HST recoveries Option Year 3 - October 1, 2024 to September 30, 2025 $ 428,393 net of all applicable taxes and charges $ 484,084 including HST and all applicable charges $ 435,932 net of HST recoveries Option Year 4 - October 1, 2025 to September 30, 2026 $ 441,244 net of all applicable taxes and charges $ 498,606 including HST and all applicable charges $ 449,010 net of HST recoveries The total potential contract award including the optional period is $2,081,394 net of all taxes and charges and $2,351,975 including all applicable taxes and charges. The total potential cost to the City including the optional period is $2,118,026 net of HST Recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Document Number 2910028081 Description: For the non-exclusive supply, delivery, installation, warranty of all labour, equipment and materials necessary for Asphalt Paving services at various locations for the City of Toronto's, Toronto Water Division from date of award to September 30, 2022, with the option to renew for four (4) additional separate one (1) year period. Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Bond Paving and Construction Inc. Contract Award Value: $392,040 net of all applicable taxes and charges $443,005 including HST and all applicable charges $398,940 net of HST recoveries Contract is expected to start from date of award and end on September 30, 2022. Option Year 1 - October 1, 2022 to September 30, 2023 $ 403,801 net of all applicable taxes and charges $ 456,295 including HST and all applicable charges $ 410,908 net of HST recoveries Option Year 2 - October 1, 2023 to September 30, 2024 $ 415,915 net of all applicable taxes and charges $ 469,984 including HST and all applicable charges $ 423,235 net of HST recoveries Option Year 3 - October 1, 2024 to September 30, 2025 $ 428,393 net of all applicable taxes and charges $ 484,084 including HST and all applicable charges $ 435,932 net of HST recoveries Option Year 4 - October 1, 2025 to September 30, 2026 $ 441,244 net of all applicable taxes and charges $ 498,606 including HST and all applicable charges $ 449,010 net of HST recoveries The total potential contract award including the optional period is $2,081,394 net of all taxes and charges and $2,351,975 including all applicable taxes and charges. The total potential cost to the City including the optional period is $2,118,026 net of HST Recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
BA158.1adopted
Solicitation Issued: May 26, 2021 Solicitation Closed: July 2, 2021 Number of Addenda Issued: None Number of Bids: Thirteen (13) Table 2: Summary of Bids Received for Request for Proposal Number Doc2991705089 Proponent Name A.S.P. Incorporated * Cancom Security * Code Red Operative Group Incorporated * G4S Security Services * Garda Canada Security Corporation Iron Horse Security * Logixx Security Incorporated * Neptune Security Services * Northwest Protection Services * OBN Security & Investigative Consultants Incorporated * Paladin Security Group Limited * Star Security Incorporated The West Egg Group Company * * Proponent did not meet the technical evaluation threshold of 75 percent.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 8, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Number Doc2991705089 Description: For the provision of security guard services for various respite, refugee and shelter locations across the City of Toronto for a period of one (1) year, with the City's option to extend the Contract for three (3) additional option year periods. Due to operational needs, Corporate Security has decided to retain only one (1) additional option year period instead of three (3) additional option year periods. Should the option be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewal under the same terms and conditions. The Request for Proposal is structured to award up to three (3) separate contracts to up to three (3) highest scoring proponents meeting requirements of the Request for Proposal. Only two (2) proponents met the requirements of the Request for Proposal. Recommended Suppliers: Star Security Incorporated Garda Canada Security Corporation Contract Award Value: 1. Star Security Incorporated $9,597,677 net of all applicable taxes and charges $10,845,375 including HST and all applicable charges $9,766,596 net of HST recoveries Contract is expected to start on date of award and end on October 10, 2022. Option Year (October 11, 2022 to October 10, 2023) $9,885,608 net of all applicable taxes and charges $11,170,737 including HST and all applicable charges $10,059,594 net of HST recoveries The total potential cost to the City including the option year is $19,483,285 net of all applicable taxes and charges. The total potential cost to the City including the option year is $19,826,190 net of all HST recoveries. 2. Garda Canada Security Corporation $6,255,564 net of all applicable taxes and charges $7,068,787 including HST and all applicable charges $6,365,662 net of HST recoveries Contract is expected to start on date of award and end on October 10, 2022. Option Year (October 11, 2022 to October 10, 2023) $6,443,231 net of all applicable taxes and charges $7,280,850 including HST and all applicable charges $6,556,631 net of HST recoveries The total potential cost to the City including the option year is $12,698,795 net of all applicable taxes and charges. The total potential cost to the City including the option year is $12,922,293 net of all HST recoveries. The total potential cost to the City, for both awards, including the option year is $32,182,080 net of all applicable taxes and charges. The total potential cost to the City for both awards including the option year is $32,748,483 net of all HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Number Doc2991705089 Description: For the provision of security guard services for various respite, refugee and shelter locations across the City of Toronto for a period of one (1) year, with the City's option to extend the Contract for three (3) additional option year periods. Due to operational needs, Corporate Security has decided to retain only one (1) additional option year period instead of three (3) additional option year periods. Should the option be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewal under the same terms and conditions. The Request for Proposal is structured to award up to three (3) separate contracts to up to three (3) highest scoring proponents meeting requirements of the Request for Proposal. Only two (2) proponents met the requirements of the Request for Proposal. Recommended Suppliers: Star Security Incorporated Garda Canada Security Corporation Contract Award Value: 1. Star Security Incorporated $9,597,677 net of all applicable taxes and charges $10,845,375 including HST and all applicable charges $9,766,596 net of HST recoveries Contract is expected to start on date of award and end on October 10, 2022. Option Year (October 11, 2022 to October 10, 2023) $9,885,608 net of all applicable taxes and charges $11,170,737 including HST and all applicable charges $10,059,594 net of HST recoveries The total potential cost to the City including the option year is $19,483,285 net of all applicable taxes and charges. The total potential cost to the City including the option year is $19,826,190 net of all HST recoveries. 2. Garda Canada Security Corporation $6,255,564 net of all applicable taxes and charges $7,068,787 including HST and all applicable charges $6,365,662 net of HST recoveries Contract is expected to start on date of award and end on October 10, 2022. Option Year (October 11, 2022 to October 10, 2023) $6,443,231 net of all applicable taxes and charges $7,280,850 including HST and all applicable charges $6,556,631 net of HST recoveries The total potential cost to the City including the option year is $12,698,795 net of all applicable taxes and charges. The total potential cost to the City including the option year is $12,922,293 net of all HST recoveries. The total potential cost to the City, for both awards, including the option year is $32,182,080 net of all applicable taxes and charges. The total potential cost to the City for both awards including the option year is $32,748,483 net of all HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.
BA157.2adopted
Solicitation Date: August 6, 2021 Solicitation Closed: September 7, 2021 Number of Addenda Issued: zero (0) Number of Bids: one (1) Table 2: Summary of Bids Received for RFQ Ariba Document Number 3027419719 including total bid price Supplier Name Bid Price (excluding H.S.T.) Lotowater Technical Services Inc. $554,820.00* *Contract Award Values on page 1 include 15 percent contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Ariba Document Number 3027419719 Description: Non-exclusive supply of all labour, equipment and material necessary for Purge Well Rehabilitation Services for the City of Toronto, Solid Waste Management Services Division, for a period of two (2) years from date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for one (1) additional two (2) year period. The RFQ is structured to award one (1) contract to one (1) Supplier based on the Supplier having the lowest bid meeting specifications in Part 5 - Price Form. Should the option be exercised, then the General Manager Solid Waste Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Bidder or Proponent: Lotowater Technical Services Inc. Contract Award Value (for a two (2) year period): $638,043 net of all applicable taxes and charges (including 15% contingency) $720,989 including HST and all applicable charges $649,273 net of HST recoveries The contract is expected to start on the date of award and end by October 14, 2023. Option Year 1 from October 15, 2023 to October 14, 2025 (for a two (2) year period) $580,037 net of all applicable taxes and charges $655,442 including HST and all applicable charges $590,246 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $1,218,080 net of all taxes and charges and $1,376,430 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $1,239,518 net of HST recoveries. The contract value cost calculations include a 15 percent contingency value for the initial two (2) year period. The option period calculations include a 3 percent CPI increase for year one (1) and two (2), in accordance with the RFQ.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Ariba Document Number 3027419719 Description: Non-exclusive supply of all labour, equipment and material necessary for Purge Well Rehabilitation Services for the City of Toronto, Solid Waste Management Services Division, for a period of two (2) years from date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for one (1) additional two (2) year period. The RFQ is structured to award one (1) contract to one (1) Supplier based on the Supplier having the lowest bid meeting specifications in Part 5 - Price Form. Should the option be exercised, then the General Manager Solid Waste Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Bidder or Proponent: Lotowater Technical Services Inc. Contract Award Value (for a two (2) year period): $638,043 net of all applicable taxes and charges (including 15% contingency) $720,989 including HST and all applicable charges $649,273 net of HST recoveries The contract is expected to start on the date of award and end by October 14, 2023. Option Year 1 from October 15, 2023 to October 14, 2025 (for a two (2) year period) $580,037 net of all applicable taxes and charges $655,442 including HST and all applicable charges $590,246 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $1,218,080 net of all taxes and charges and $1,376,430 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $1,239,518 net of HST recoveries. The contract value cost calculations include a 15 percent contingency value for the initial two (2) year period. The option period calculations include a 3 percent CPI increase for year one (1) and two (2), in accordance with the RFQ.
BA157.3adopted
Solicitation Issued: August 20, 2021 Solicitation Closed: September 15, 2021 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received for RFP, Ariba Document Number 3116326814 Supplier Name Altus Group Limited Systech Infrastructure Inc. Ernst & Young Orenda Corporate Finance Inc. PMA Consultants LLC Range of Scores: The scores ranged between 72 and 85, out of a total score of 100.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 3116326814 / RFP No. RFP-21ECS-MI-03AB Description: For Ashbridges Bay Treatment Plant - Schedule and Claims Management Services for Waste Activated Sludge Thickening Facility Recommended Supplier: Altus Group Limited Contract Award Value: $1,092,260 net of all applicable taxes and charges $1,234,254 including HST and all applicable charges $1,111,484 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 3116326814 / RFP No. RFP-21ECS-MI-03AB Description: For Ashbridges Bay Treatment Plant - Schedule and Claims Management Services for Waste Activated Sludge Thickening Facility Recommended Supplier: Altus Group Limited Contract Award Value: $1,092,260 net of all applicable taxes and charges $1,234,254 including HST and all applicable charges $1,111,484 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA157.4adopted
Solicitation Date: April 20, 2021 Solicitation Closed: May 10, 2021 Number of Addenda Issued: one (1) Number of Bids: Four (4) Table 2: Summary of Bids Received for RFQ Document Number 2897315153 including total bid price Supplier Name Bid Price (excluding H.S.T.) **A&G Road Cleaners $287,508 Green Maples Environmental Inc. $378,140 Topline Facility Management Inc. $439,830 Almon Equipment Ltd. $534,253 ** Supplier was found non-compliant with mandatory requirements. Amounts above do not include 20 percent for Miscellaneous Parts and Materials.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 2897315153 Description: For the provision of Non-exclusive supply of all labour, travel time, insurance, mileage, operator, fuel, water, maintenance, services, supplies, tools, apparatus, transportation, equipment and incidentals necessary for the Sweeping and Flushing of Paved Access Roads, Parking Areas and Tipping Floors for the City of Toronto, Solid Waste Management Services Division, for a period of three (3) years from date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. The RFQ is structured to award (1) contract to one (1) Supplier based on the Supplier having the lowest bid meeting specifications in Part 5 - Price Form Should the option(s) be exercised, then the General Manager Solid Waste Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Green Maples Environmental Inc. Contract Award Value (for a three (3) year period): $453,768 net of all applicable taxes and charges $512,758 including HST and all applicable charges $461,754 net of HST recoveries The contract is expected to start on the date of award and end by October 15, 2024 Option Year 1 from October 16, 2024 to October 15, 2025 $151,256 net of all applicable taxes and charges $170,919 including HST and all applicable charges $153,918 net of HST recoveries Option Year 2 from October 16, 2025 to October 15, 2026 $151,256 net of all applicable taxes and charges $170,919 including HST and all applicable charges $153,918 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $756,280 net of all taxes and charges and $854,596 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $769,590 net of HST recoveries. The above cost calculations include 20 percent Miscellaneous Parts and Materials applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 2897315153 Description: For the provision of Non-exclusive supply of all labour, travel time, insurance, mileage, operator, fuel, water, maintenance, services, supplies, tools, apparatus, transportation, equipment and incidentals necessary for the Sweeping and Flushing of Paved Access Roads, Parking Areas and Tipping Floors for the City of Toronto, Solid Waste Management Services Division, for a period of three (3) years from date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. The RFQ is structured to award (1) contract to one (1) Supplier based on the Supplier having the lowest bid meeting specifications in Part 5 - Price Form Should the option(s) be exercised, then the General Manager Solid Waste Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Green Maples Environmental Inc. Contract Award Value (for a three (3) year period): $453,768 net of all applicable taxes and charges $512,758 including HST and all applicable charges $461,754 net of HST recoveries The contract is expected to start on the date of award and end by October 15, 2024 Option Year 1 from October 16, 2024 to October 15, 2025 $151,256 net of all applicable taxes and charges $170,919 including HST and all applicable charges $153,918 net of HST recoveries Option Year 2 from October 16, 2025 to October 15, 2026 $151,256 net of all applicable taxes and charges $170,919 including HST and all applicable charges $153,918 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $756,280 net of all taxes and charges and $854,596 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $769,590 net of HST recoveries. The above cost calculations include 20 percent Miscellaneous Parts and Materials applied annually to the yearly cost after the initial year.
BA157.5adopted
Solicitation Issued: August 4, 2021 Solicitation Closed: August 30, 2021 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Document Number 3082064515 including bid price Supplier Name Bid Price (excluding H.S.T.) Midome Construction Services Ltd. $4,900,000.00* Fermar Paving Limited $5,125,824.18 Sanscon Construction Ltd $5,128,075.00 CRH Canada Group Inc., COB as Dufferin Construction Company $5,942,000.00 2489960 Ontario Inc. o/a Kore Infrastructure Group $6,715,003.00 Blackstone Paving & Construction Limited $8,162,829.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3082064515, Contract Number 20ECS-TI-104LR Description: Road Reconstruction and Water Service Replacement on Strathearn Road and Glen Cedar Road Recommended Supplier: Midome Construction Services Ltd. Contract Award Value: $5,390,000 net of all applicable taxes and charges $6,090,700 including HST and all applicable charges $5,484,864 net of HST recoveries Contract is expected to start on date of award and end on December 30, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3082064515, Contract Number 20ECS-TI-104LR Description: Road Reconstruction and Water Service Replacement on Strathearn Road and Glen Cedar Road Recommended Supplier: Midome Construction Services Ltd. Contract Award Value: $5,390,000 net of all applicable taxes and charges $6,090,700 including HST and all applicable charges $5,484,864 net of HST recoveries Contract is expected to start on date of award and end on December 30, 2024.