Award of Ariba Document Number 3019469177 to Cover-All Computer Services Corp. for the Supply, Printing, and Mailing of Parking Ticket Collection Notices for Revenue Services

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The decision

2021-11-03 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3019469177 Description: For the supply, printing and mailing of Parking Ticket Collection Notices for the City of Toronto's Revenue Services Division, for a period of two (2) years with the option to renew for three (3) additional one (1) year periods, at the sole discretion of the City and subject to budget approval.

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Should the option be exercised, then the Director of Revenue Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Cover-All Computer Services Corp. Contract Award Value: $281,048 net of all applicable taxes and charges $317,584 including HST and all applicable charges $285,994 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2023. Option Year 1(January 1, 2024 to December 31, 2024) $148,471 net of all applicable taxes and charges $167,772 including HST and all applicable charges $151,084 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $152,925 net of all applicable taxes and charges $172,805 including HST and all applicable charges $155,616 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $157,512 net of all applicable taxes and charges $177,989 including HST and all applicable charges $160,285 net of HST recoveries The total potential contract award identified in this report including option years is $836,150 including all applicable taxes and charges and $739,955 net of all applicable taxes and charges. The total potential cost to the City including option years is $752,979 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued:July 16, 2021 Solicitation Closed: August 16, 2021 Number of Addenda Issued: Five (5) Number of Bids: Eight (8) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Cover-All Computer Services Corp. $281,047.90 Taylor Demers Mail Processing (2011) Inc. $304,169.40 Formost Data Products $309,776.00 SOGICA Inc. $353,489.00 KUBRA Data Transfer, LTD. $406,270.00 DATA Communications Management Corp.

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$471,986.25 Data Direct Group Inc. $537,160.25 Torpedo Marketing Inc $673,479.00

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 3019469177 Description: For the supply, printing and mailing of Parking Ticket Collection Notices for the City of Toronto's Revenue Services Division, for a period of two (2) years with the option to renew for three (3) additional one (1) year periods, at the sole discretion of the City and subject to budget approval.

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On the record

The item as the City filed it