Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA162.1adopted
Solicitation Issued: March 17, 2021 Solicitation Closed: April 19, 2021 Number of Addenda Issued: One (1) Number of Bids: Seven (7) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Tribro Group Ltd $1,949,295 Ainsworth Inc. $1,971,950 Butler Contracting Group Inc. $2,005,932 Index Construction Inc. $2,009,108 Direct Construction Company Limited $2,114,082 COSAR GC.PM $2,313,062 Sure General Contractors Inc. $2,380,976 **The RFQ is structured to allow for the contract to be awarded to three (3) Bidders meeting specification as 40 percent of the contract value to the lowest bidder, 35 percent to the second lowest bidder and 25 percent to third lowest bidder.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 2716221200 Description: For the non-exclusive supply, delivery, installation, and warranty of labour, equipment, materials and supervision necessary for the completion of the Work on Additions, Rehabilitations and Building Repairs for the City of Toronto's Water Division, for a period of one (1) year, with an option to extend the agreement on the same terms and conditions for up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. Tribro Group Ltd. 2. Ainsworth Inc. 3. Butler Contracting Group Inc. Contract Award Value: Tribro Group Ltd. $ 790,290 net of all applicable taxes and charges $ 893,028 including HST and all applicable charges $ 804,199 net of HST recoveries Contract is expected to start on the date of award and end on Oct 31, 2022. Option Year 1 - From Nov 1, 2022 to Oct 31, 2023 $ 813,999 net of all applicable taxes and charges $ 919,819 including HST and all applicable charges $ 828,325 net of HST recoveries. Option Year 2- Nov 1,2023 to Oct 31, 2024 $ 838,419 net of all applicable taxes and charges $ 947,413 including HST and all applicable charges $ 853,175 net of HST recoveries. Option Year 3- Nov 1, 2024 to Oct 31, 2025 $ 863,572 net of all applicable taxes and charges $ 975,836 including HST and all applicable charges $ 878,770 net of HST recoveries. Option Year 4- Nov 1, 2025 to Oct 31, 2026 $ 889,479 net of all applicable taxes and charges $ 1,005,111 including HST and all applicable charges $ 905,134 net of HST recoveries. The total potential award to Tribro Group Ltd., including all options years is $4,269,604 net of HST recoveries, $ 4,741,207 including all applicable taxes and charges and $ 4,195,759 net of all applicable taxes and charges. Ainsworth Inc. $691,504 net of all applicable taxes and charges $781,400 including HST and all applicable charges $703,675 net of HST recoveries Contract is expected to start on the date of award and end on Oct 31, 2022. Option Year 1 - From Nov 1, 2022 to Oct 31, 2023 $ 712,249 net of all applicable taxes and charges $ 804,842 including HST and all applicable charges $ 724,785 net of HST recoveries. Option Year 2 - Nov 1, 2023 to Oct 31, 2024 $ 733,617 net of all applicable taxes and charges $ 828,987 including HST and all applicable charges $ 746,528 net of HST recoveries. Option Year 3- Nov 1, 2024 to Oct 31, 2025 $ 755,625 net of all applicable taxes and charges $ 853,856 including HST and all applicable charges $ 768,924 net of HST recoveries. Option Year 4- Nov 1, 2025 to Oct 31, 2026 $ 778,294 net of all applicable taxes and charges $ 879,472 including HST and all applicable charges $ 791,992 net of HST recoveries. The total potential award to Ainsworth Inc., including all options years is $ 3,735,904 net of HST recoveries, $4,148,556 including all applicable taxes and charges and $3,671,289 net of all applicable taxes and charges. Butler Contracting Group Inc. $493,931 net of all applicable taxes and charges $558,143 including HST and all applicable charges $502,625 net of HST recoveries Contract is expected to start on the date of award and end on Oct 31, 2022. Option Year 1 - From Nov 1, 2022 to Oct 31, 2023 $ 508,749 net of all applicable taxes and charges $ 574,887 including HST and all applicable charges $ 517,703 net of HST recoveries. Option Year 2- Nov 1, 2023 to Oct 31, 2024 $ 524,012 net of all applicable taxes and charges $ 592,133 including HST and all applicable charges $ 533,234 net of HST recoveries. Option Year 3- Nov 1, 2024 to Oct 31, 2025 $ 539,732 net of all applicable taxes and charges $ 609,897 including HST and all applicable charges $ 549,232 net of HST recoveries. Option Year 4- Nov 1, 2025 to Oct 31, 2026 $ 555,924 net of all applicable taxes and charges $ 628,194 including HST and all applicable charges $ 565,708 net of HST recoveries. The total potential award to Butler Contracting Group Inc. including all options years is $2,668,503 net of HST recoveries, $2,963,255 including all applicable taxes and charges and $2,622,349 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods for all three contract awards is $10,489,397 net of all applicable taxes and charges, or $11,853,018 including all applicable taxes and charges. The total potential cost to the City including optional periods for all three contract awards is $10,674,010 net of HST recoveries. The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 2716221200 Description: For the non-exclusive supply, delivery, installation, and warranty of labour, equipment, materials and supervision necessary for the completion of the Work on Additions, Rehabilitations and Building Repairs for the City of Toronto's Water Division, for a period of one (1) year, with an option to extend the agreement on the same terms and conditions for up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. Tribro Group Ltd. 2. Ainsworth Inc. 3. Butler Contracting Group Inc. Contract Award Value: Tribro Group Ltd. $ 790,290 net of all applicable taxes and charges $ 893,028 including HST and all applicable charges $ 804,199 net of HST recoveries Contract is expected to start on the date of award and end on Oct 31, 2022. Option Year 1 - From Nov 1, 2022 to Oct 31, 2023 $ 813,999 net of all applicable taxes and charges $ 919,819 including HST and all applicable charges $ 828,325 net of HST recoveries. Option Year 2- Nov 1,2023 to Oct 31, 2024 $ 838,419 net of all applicable taxes and charges $ 947,413 including HST and all applicable charges $ 853,175 net of HST recoveries. Option Year 3- Nov 1, 2024 to Oct 31, 2025 $ 863,572 net of all applicable taxes and charges $ 975,836 including HST and all applicable charges $ 878,770 net of HST recoveries. Option Year 4- Nov 1, 2025 to Oct 31, 2026 $ 889,479 net of all applicable taxes and charges $ 1,005,111 including HST and all applicable charges $ 905,134 net of HST recoveries. The total potential award to Tribro Group Ltd., including all options years is $4,269,604 net of HST recoveries, $ 4,741,207 including all applicable taxes and charges and $ 4,195,759 net of all applicable taxes and charges. Ainsworth Inc. $691,504 net of all applicable taxes and charges $781,400 including HST and all applicable charges $703,675 net of HST recoveries Contract is expected to start on the date of award and end on Oct 31, 2022. Option Year 1 - From Nov 1, 2022 to Oct 31, 2023 $ 712,249 net of all applicable taxes and charges $ 804,842 including HST and all applicable charges $ 724,785 net of HST recoveries. Option Year 2 - Nov 1, 2023 to Oct 31, 2024 $ 733,617 net of all applicable taxes and charges $ 828,987 including HST and all applicable charges $ 746,528 net of HST recoveries. Option Year 3- Nov 1, 2024 to Oct 31, 2025 $ 755,625 net of all applicable taxes and charges $ 853,856 including HST and all applicable charges $ 768,924 net of HST recoveries. Option Year 4- Nov 1, 2025 to Oct 31, 2026 $ 778,294 net of all applicable taxes and charges $ 879,472 including HST and all applicable charges $ 791,992 net of HST recoveries. The total potential award to Ainsworth Inc., including all options years is $ 3,735,904 net of HST recoveries, $4,148,556 including all applicable taxes and charges and $3,671,289 net of all applicable taxes and charges. Butler Contracting Group Inc. $493,931 net of all applicable taxes and charges $558,143 including HST and all applicable charges $502,625 net of HST recoveries Contract is expected to start on the date of award and end on Oct 31, 2022. Option Year 1 - From Nov 1, 2022 to Oct 31, 2023 $ 508,749 net of all applicable taxes and charges $ 574,887 including HST and all applicable charges $ 517,703 net of HST recoveries. Option Year 2- Nov 1, 2023 to Oct 31, 2024 $ 524,012 net of all applicable taxes and charges $ 592,133 including HST and all applicable charges $ 533,234 net of HST recoveries. Option Year 3- Nov 1, 2024 to Oct 31, 2025 $ 539,732 net of all applicable taxes and charges $ 609,897 including HST and all applicable charges $ 549,232 net of HST recoveries. Option Year 4- Nov 1, 2025 to Oct 31, 2026 $ 555,924 net of all applicable taxes and charges $ 628,194 including HST and all applicable charges $ 565,708 net of HST recoveries. The total potential award to Butler Contracting Group Inc. including all options years is $2,668,503 net of HST recoveries, $2,963,255 including all applicable taxes and charges and $2,622,349 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods for all three contract awards is $10,489,397 net of all applicable taxes and charges, or $11,853,018 including all applicable taxes and charges. The total potential cost to the City including optional periods for all three contract awards is $10,674,010 net of HST recoveries. The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.
BA162.2adopted
Solicitation Issued:July 16, 2021 Solicitation Closed: August 16, 2021 Number of Addenda Issued: Five (5) Number of Bids: Eight (8) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Cover-All Computer Services Corp. $281,047.90 Taylor Demers Mail Processing (2011) Inc. $304,169.40 Formost Data Products $309,776.00 SOGICA Inc. $353,489.00 KUBRA Data Transfer, LTD. $406,270.00 DATA Communications Management Corp. $471,986.25 Data Direct Group Inc. $537,160.25 Torpedo Marketing Inc $673,479.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3019469177 Description: For the supply, printing and mailing of Parking Ticket Collection Notices for the City of Toronto's Revenue Services Division, for a period of two (2) years with the option to renew for three (3) additional one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option be exercised, then the Director of Revenue Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Cover-All Computer Services Corp. Contract Award Value: $281,048 net of all applicable taxes and charges $317,584 including HST and all applicable charges $285,994 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2023. Option Year 1(January 1, 2024 to December 31, 2024) $148,471 net of all applicable taxes and charges $167,772 including HST and all applicable charges $151,084 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $152,925 net of all applicable taxes and charges $172,805 including HST and all applicable charges $155,616 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $157,512 net of all applicable taxes and charges $177,989 including HST and all applicable charges $160,285 net of HST recoveries The total potential contract award identified in this report including option years is $836,150 including all applicable taxes and charges and $739,955 net of all applicable taxes and charges. The total potential cost to the City including option years is $752,979 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 3019469177 Description: For the supply, printing and mailing of Parking Ticket Collection Notices for the City of Toronto's Revenue Services Division, for a period of two (2) years with the option to renew for three (3) additional one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option be exercised, then the Director of Revenue Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Cover-All Computer Services Corp. Contract Award Value: $281,048 net of all applicable taxes and charges $317,584 including HST and all applicable charges $285,994 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2023. Option Year 1(January 1, 2024 to December 31, 2024) $148,471 net of all applicable taxes and charges $167,772 including HST and all applicable charges $151,084 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $152,925 net of all applicable taxes and charges $172,805 including HST and all applicable charges $155,616 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $157,512 net of all applicable taxes and charges $177,989 including HST and all applicable charges $160,285 net of HST recoveries The total potential contract award identified in this report including option years is $836,150 including all applicable taxes and charges and $739,955 net of all applicable taxes and charges. The total potential cost to the City including option years is $752,979 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA162.3adopted
Solicitation Issued: June 28, 2021 Solicitation Closed: August 12, 2021 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Proposals Received for Ariba Document Number 3044861985 Proponent Name Capstone Networks Inc.* Gerstein Crisis Centre *Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3044861985 Description: Provision of community-based crisis support services in Downtown East Toronto, one of the geographically designated pilot areas (Pilot Area C), to test a new, non-police led approach to non-emergency, non-violent calls, including those involving persons in crisis and wellness checks. Recommended Supplier: Gerstein Crisis Centre Contract Award Value: $7,950,880 net of all applicable taxes and charges $8,984,494 including Harmonized Sales Tax and all applicable charges $8,090,815 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and be completed no later than December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3044861985 Description: Provision of community-based crisis support services in Downtown East Toronto, one of the geographically designated pilot areas (Pilot Area C), to test a new, non-police led approach to non-emergency, non-violent calls, including those involving persons in crisis and wellness checks. Recommended Supplier: Gerstein Crisis Centre Contract Award Value: $7,950,880 net of all applicable taxes and charges $8,984,494 including Harmonized Sales Tax and all applicable charges $8,090,815 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and be completed no later than December 31, 2024.
BA162.4adopted
Solicitation Issued: Aug 10, 2021 Solicitation Closed: Aug 25, 2021 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price for, Ariba Document Number 3100081771 Supplier Name Bid Price (excluding Harmonized Sales Tax) Capital Sewer Services Inc. $1,199,023* 614128 Ontario Ltd o/a Trisan Construction $1,970,250 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3100081771, Contract No. 21ECS-LU-09TT Description: Maintenance Hole Rehabilitation on Bathurst Street and Front Street Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $1,318,925 net of all applicable taxes and charges $1,490,386 including Harmonized Sales Tax and all applicable charges $1,342,138 net of Harmonized Sales Tax recoveries Contract is expected to start on the date of award and end in August 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3100081771, Contract No. 21ECS-LU-09TT Description: Maintenance Hole Rehabilitation on Bathurst Street and Front Street Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $1,318,925 net of all applicable taxes and charges $1,490,386 including Harmonized Sales Tax and all applicable charges $1,342,138 net of Harmonized Sales Tax recoveries Contract is expected to start on the date of award and end in August 2022.
BA162.5adopted
Solicitation Issued: August 27, 2021 Solicitation Closed: October 8, 2021 Number of Addenda Issued: Six (6) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Request for Tender, Ariba Document Number 3117986097 including bid price Supplier Name Bid Price (excluding Harmonized Sales Tax) Eiffage Innovative Canada Inc. $17,143,779* EBC Inc. $17,777,670 EllisDon Civil Ltd. $17,795,363 Soncin Construction $18,058,932 Aecon Construction and Materials Limited $19,132,244 Alliance Verdi Civil Inc. $19,178,841 Brennan Paving & Construction Ltd. $19,953,366 Grascan Construction Ltd. / Torbridge Construction Ltd. $20,337,000 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3117986097 and Contract Number 21ECS-TI-09BE Description: Replacement of Glen Road Pedestrian Bridge (ID 249) and Glen Road Pedestrian Tunnel (ID 288). Recommended Supplier: Eiffage Innovative Canada Inc. Contract Award Value: $19,715,345 net of all applicable taxes and charges $22,278,341 including Harmonized Sales Tax and all applicable charges $20,062,337 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end by December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3117986097 and Contract Number 21ECS-TI-09BE Description: Replacement of Glen Road Pedestrian Bridge (ID 249) and Glen Road Pedestrian Tunnel (ID 288). Recommended Supplier: Eiffage Innovative Canada Inc. Contract Award Value: $19,715,345 net of all applicable taxes and charges $22,278,341 including Harmonized Sales Tax and all applicable charges $20,062,337 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end by December 31, 2025.
BA162.6adopted
Solicitation Issued: September 21, 2021 Solicitation Closed: October 6, 2021 Number of Addenda Issued: Zero (0) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price for Ariba Document Number 316405266 Supplier Name Bid Price (Excluding Harmonized Sales Tax) VBN Paving Limited $1,066,690.00* Main Infrastructure Ltd $1,123,485.00 Ferpac Paving Inc. $1,237,026.50 Aqua Tech Solutions Inc. $1,255,883.00 PTR Paving $1,256,650.00 Maple-Crete Inc $1,389,275.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3161405266 - Contract 21TR-OM-105-NY-TU Description: Work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways and sidewalk accessibility ramps and boulevards within the right-of-way of arterial, collector and local roads, for example: Builder's File's/Ramp Runs. Recommended Supplier: VBN Paving Limited Contract Award Value: $1,126,690 net of all applicable taxes and charges $1,273,160 including Harmonized Sales Tax and all applicable charges $1,146,520 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3161405266 - Contract 21TR-OM-105-NY-TU Description: Work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways and sidewalk accessibility ramps and boulevards within the right-of-way of arterial, collector and local roads, for example: Builder's File's/Ramp Runs. Recommended Supplier: VBN Paving Limited Contract Award Value: $1,126,690 net of all applicable taxes and charges $1,273,160 including Harmonized Sales Tax and all applicable charges $1,146,520 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2022.