Award of Ariba Document Number 2938706981 to Multiple Successful Suppliers for the Purpose of Establishing a Roster of Suppliers Eligible to Provide Professional Environmental Consulting Services for Corporate Real Estate Management

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The decision

2021-11-10 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualification, Ariba Document Number 2938706981 Description: To establish a roster of suppliers eligible to provide professional environmental consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to two (2) separate one (1) year periods.

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Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. WSP Canada Inc. 2. Terrapex Environmental Ltd. 3. GHD Limited Contract Award Value: WSP Canada Inc.. $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to WSP Canada Inc. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. Terrapex Environmental Ltd. $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. GHD Limited $2,850,000 net of all applicable taxes and charges $3,220,500 including HST and all applicable charges $2,900,160 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024 Option Year 1- January 1, 2025 to December 31, 2025 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries Option Year 2 January 1, 2026 to December 31, 2026 $950,000 net of all applicable taxes and charges $1,073,500 including HST and all applicable charges $966,720 net of HST recoveries The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges. The total potential contract award identified in this report including optional periods for all contracts is $14,250,000 net of all applicable taxes and charges, or $16,102,500 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contacts is $14,500,800 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: May 1, 2021 Solicitation Closed: June 30, 2021 Number of Addenda Issued: One (1) Number of Bids: Nineteen (19) Table 2: Summary of Bids Received For Ariba Document Number 2938706981 Ranking Respondent 1 WSP Canada Inc. 2 Terrapex Environmental Inc. 3 GHD Limited 4 exp Services Inc. 5 Jacobs 6 Hemmera Environchem Inc. 7 Gannett Fleming Canada ULC 8 Amec Foster Wheeler Environment & Infrastructure (Woods) 9 Stantec Consulting Ltd.* 10 McIntosh Perry Consulting Engineers Ltd.* 11 Englobe Corp.* 12 Arcadis Canada, Inc.* 13 BluMetric Environmental Inc.* 14 Cambium Inc.* 15 PGL Environmental Consultants* 16 OHE Consultants* 17 Safetech Environmental Ltd.* 18 SPCL Eng.

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Inc. (Sirati)* 19 Char Technologies Ltd. (Altech)* *Suppliers did not meet the minimum of technical scoring threshold of 75 percent (56.25 out of 75) and were not able to move to stage 3-Cost of Services Range of Scores: Total Scores for Stage 2 and 3: 28.30 to 91.89

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Supplier Qualification, Ariba Document Number 2938706981 Description: To establish a roster of suppliers eligible to provide professional environmental consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to two (2) separate one (1) year periods.

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On the record

The item as the City filed it